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HomeMy WebLinkAbout08-15-2005 MUNICIPAL SERVICES COMMITTEE August 15, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Council members included: Chair Gene Cerino, Vice Chair Bill Peloza and member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Asst. Fire Chief Mike Gerber, Finance Director Shelley Coleman, Planning Director Paul Krauss, Auburn Municipal Airport Jamelle Garcia, Patrol Commander Larry Miller, Patrol Sergeant Tony Dechoudens, Assistant City Attorney Joe Beck, Planning David Osaki, and Investigations Secretary Kathy Divelbiss. Others in attendance included Dave Ward, NW Hangars. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes Approval of Minutes of August 1, 2005 Meeting. Vice Chair Peloza so moved to accept the minutes, Member Wagner seconded, Chair Cerino concurred. B. Call for Public Hearing 1. Abatement Costs City Council to conduct a public hearing on the cost of abatement for property located at 1100 'B' Street SE. Joe Beck - this abatement was a small cleanup and minimal amount of money and time spent. Had to file a lien with King County and this is collected like a failure to pay your taxes. Takes a little time but won't cost anything to recover the $1081.95. In the future city will look at charging for legal and other costs incurred by City. Vice Chair Peloza moved and Member Wagner seconded to forward Resolution No. 3896 to Council for a public hearing on the abatement costs. Municipal Services Minutes August 15, 2005 MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There are no ordinances for the Committee's consideration. B. Resolutions 1. Resolution No. 3891 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal. Assistant Fire Chief Mike Gerber reported that there is a compilation of surplus items from fire, legal and public works that has been consolidated into one. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3891. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3893 A Resolution of the City Council of the City of Auburn, Washington, authorizing an amendment to an existing fixed base lease at Auburn Municipal Airport with Auburn Flight Service, Inc. approved by Resolution 3181 adopted February 22, 2000. Finance Director Shelley Coleman stated that we are amending one of the lease agreements and the other is a brand new lease. Two handouts were distributed. The first one was Addendum IV, Version 2 and second was the Airport Hangar Land Lease Agreement between the City of Auburn and NW Hangars LLC. She also stated that some changes were made to the Addendum and to the Fixed Base Lease with Auburn Flight Services. Changes were to the square footage that cleaned up the language. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3893. MOTION CARRIED UNANIMOUSLY. 3-0 Page 2 Municipal Services Minutes August 15, 2005 3. Resolution No. 3894 A Resolution of the City Council of the City of Auburn, Washington, authorizing a lease between the City of Auburn and W. Hangars, LLC., for 26,765 square feet of land at Auburn Municipal Airport. Finance Director Shelley Coleman reported that this is the new lease and clarified some of the changes that included the first paragraph, Page 3 Section 5A first sentence - changed beginning day of the rent to be within 15 days of execution instead of 45 days. The Committee members discussed the option of a 50-year lease vs. a 30-year lease option. Planning Director Paul Krauss stated that a 50-year term was needed to make it credit worthy for the private sector to invest in. There is language in this lease that corrects for not developing the property. Jamelle Garcia added that it has language that if it comes up for resale the City has First Right of Refusal. It was decided to stay with the length of 50 years for lease. Member Wagner asked about page 5, 6A - no annual or 5th year adjustment, however, shall reduce the amount of Monthly Bas Rent below the amount of the respective Monthly Base Rent that is being adjusted. Why doesn't this show up again in 6D? Director Coleman referred the question to Attorney Beck and asked if there is anything to prevent us from putting that language down at the bottom of arbitration. Mr. Beck said there is nothing that would prevent from putting this language down there. Director Coleman will make the correction and have version 3 ready for City Council meeting. Member Wagner asked question about Section 10, insurance coverage - would like to see the general liability coverage increased to two million instead of one million. Thinks the cost difference between one million and two million isn't very substantial. Attorney Beck stated that WCIA recommended language has a two million dollar general aggregate. We don't have to follow WCIA's language exactly but that is their recommendation. Member Wagner wants an amendment to change this to two million general aggregate. Chair Cerino added that the rising costs of all materials would warrant this. Attorney Beck suggested the following language: that each fifth year adjustment as set out under Section 6. The City shall review insurance requirements and adjust to require insurance coverage's under this Section. Failure to agree on the insurance coverage amount shall be subject to arbitration as set out under section 6 D above. Page 3 Municipal Services Minutes August 15, 2005 Vice Chair Peloza had a question of how the rent on Page 3, Section 5 - $892.17 was derived? Shelley Coleman said we are having an appraisal done now and it will be adjusted on January 1st, 2006. So whatever the appraisal is not to exceed .45 cents. Vice Chair Peloza reviewed changes: adding a section G, 10A is changed from $1 million to $2 million for the general aggregate and adding a sentence at the end of paragraph. Vice Chair Peloza moved to recommend approval of Resolution No. 3893.as amended adding section 10G and changing general aggregate limit, section 10A from one million to two million dollars. Member Wagner added that bringing the statement to the last sentence in 6A will be duplicated in 6D and seconded the motion. MOTION CARRIED UNANIMOUSLY. 3-0 4. Resolution no. 3895 (Cerino/Heid) A Resolution of the City Council of the City of Auburn, Washington, supporting the formation of a Valley Cities' Association. Mayor Lewis reported that Dan Heid is drafting up possible language. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No 3895. MOTION CARRIED UNANIMOUSLY. 3-0 5. Resolution No. 3896 A resolution of the City Council of the City of Auburn, Washington, relating to nuisance abatement at 1100 'B' Street SE, in the City of Auburn, Washington and authorizing a lien for labor and materials associated with such abatement. Chair Cerino said this item was already been discussed under Consent Items. V. INFORMATION/DISCUSSION ITEMS A. Dierinqer School District Impact Fees David Osaki that the Dieringer School district has asked that the single family homes to at least $4500 and then for multi-family units to at least $1200 which is consistent with what the city collects right now for the Auburn School District. Current recommendation is $3250 for single family and a year later in January 2007 it goes up to $4250 and thereafter Dieringer Page 4 Municipal Services Minutes August 15, 2005 School District impact fees would be in accordance with the Capital Facilities Plan. Multi-Family is to be determined based on additional information from the Dieringer School District. Vice Chair Peloza thinks it should be done like we do for Auburn School District. Member Wagner likes the schedule as is. Chair Cerino said the developers that were at the Community Development meeting were hoping for a number around $2500. They would like it to be around $2500 but didn't squirm at $3250 number. The Committee noted that Dieringer's CPI did not include a fee for multi-units. B. Kino County Public/Private Solid Waste Options Finance Director Shelley Coleman requested more time to work on this issue. C. Kino Countv Transfer Station Finance Director Shelley Coleman requested more time to work on this issue. D. Red Lioht Photo Enforcement Update Chief Kelly reported that there were five initial companies, that were narrowed to three and staff will soon narrow down to one vendor after the presentations are completed. He expects to have this done by first meeting in September. Vice Chair Peloza asked if it would be mobile and able to move to different locations? Chief Kelly stated that it is mobile and that school zones, intersection or railroad crossing are the focus areas. The Committee would like the chosen vendor to come to a Committee meeting and make a presentation. E. Firework's after-action Report Chief Kelly complimented Commander Miller on his firework's enforcement efforts, as it was a challenging job. Thanks to his efforts it was another successful year. Commander Miller handed out a 2005 Firework's After-Action Report summary sheet. This year the strategy was to increase citizen awareness, manage staffing, increase enforcement and work with the Muckelshoot Tribe to better manage the firework's area. He reported that we doubled the staffing this year on the 4th, had 50 officers and firefighters out on that date on two person patrol vehicles. This increased the costs by $6000, however they were able to make 23 arrests, seized 30,000 fireworks and overall calls Page 5 Municipal Services Minutes August 15,2005 went down by 50 from 2004. The Ordinance is currently being redrafted to allow Patrol to cite for possession of fireworks only discharge. Assistant Fire Chief Mike Gerber noted that the confiscated fireworks were disposed of by giving them to King County Bomb Squad for training purposes. F. SOAR Proiect - Stav Out of Area of Racino Chief Kelly said the Municipal Services Committee had expressed an interest in legislation within the City with regards to street racing. He reported that the draft ordinance is not ready to come forward yet so he invited Sgt. Dechoudens to answer the Committee's questions and concerns. Sgt. Dechoudens stated that there have been a lot of citizen complaints about street racing in the commercial areas and it is starting to spread to residential areas. The amount of cars that show up for racing is in the hundreds. He reported that the Auburn Police directed an emphasis to see how bad the problem was. And scheduled it out over 50 shifts. Two shifts were assisting Kent so the statistics won't include those numbers. The numbers turned in are for 39 shifts. The results based on 250 hours were: 313 cars stopped, 297 tickets, 25 traffic arrests and 9 other arrests. He offered some solutions for this problem. Racers know it's a game of numbers. The police can only stop so many cars. Best approach will be to include the spectators. If you can block the parking lots and ticket the spectators for trespassing, you'll take away the racers audience. This will decrease the racing. Racers have numerous websites and communicate by blackberry, cell phones, and computers. They send scout cars out and Auburn is known as the blue light track. Sgt. Dechoudens reported that Officer Dynes helped start the trespass sign program. If a business has a trespass sign posted and has signed the agreement with the Auburn Police then we can cite for trespassing. Timetable on the Ordinance is expected by early September. G. Municipal Services Committee Project Matrix (Cerino) 11 P and 3G - Lorrie to report at the first meeting in September. 1 P- Final review is November 14th. The estimated completion date is Dec. 2005. 3P- Mike Gerber said the ambulance update is ready and the draft will be delivered to Council, in their boxes this week, so they can review before end of month. There will be a formal presentation the first meeting in September. Page 6 Municipal Services Minutes August 15, 2005 7P - Vice Chair Peloza reported that Golf Course has not fixed the uncleanliness of the restrooms. New sink needed and paint to fix restroom. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:45 PM. Approved this G1-f-...day of September, 2005. ~C~ Gene Cerino, Chair ~'D~ Kathy ~s Investigations Secretary Page 7