HomeMy WebLinkAbout09-19-2005
.. * ,I
* ""p.. J
~' ,JItIP/ *
MUNICIPAL SERVICES COMMITTEE
September 19,2005
-,', - ,. ....,,'t
.+C /110011'_,
" -~.....;._""
WASHINGTON
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 West Main Street,
Auburn, Washington. Committee Members present included: Chair Gene
Cerino, Vice Chair Bill Peloza, and Member Rich Wagner. Staff members
present included: Mayor Peter B. Lewis, Police Chief Jim Kelly, Assistant Fire
Chief Mike Gerber, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, Information Services Director Lorrie Rempher, Parks and
Recreation Director Daryl Faber, Solid Waste Supervisor Sharon Hlavka, City
Attorney Daniel B. Heid, Traffic Operations Engineer Ryan Johnstone, Police
Commander Greg Wood, Economic Development Planner AI Hicks, Financial
Planning Manager Dawna Truman, and Investigations Secretary Kathy Divelbiss.
Others in attendance include Jack Weaver and Aaron Rosenberg from Red Flex
Traffic Systems, Greg Dymerski from Sea-Tac Police, Dave Clark from Clark
Architects, Mike Stevens from the Community Clubhouse Committee, Shaunta
Hyde and Brian Winslow from The Boeing Company, and Tia Helm from Perkins
Cole.
II. AGENDA MODIFICATIONS
There were no Agenda Modifications for Committee review.
III. CONSENT ITEMS
A. Approval of Minutes
Amendments to September 6, 2005 meeting minutes were as follows:
Page 5 under Budget Review, last sentence should read: Vice Chair Peloza
would like to see status of the gun range included in a future committee
agenda.
Page 6 under Solid Waste, word Musmac should be changed to MSWMAC
Page 6 under Airport, first sentence should read: Vice Chair Peloza asked if
we should have completed runway surface project using 95% federal funds in
the 2005 accomplishments.
Approval of Minutes of September 6, 2005 Meeting. Vice Chair Peloza
moved and Member Wagner seconded to accept the minutes with above
amendments.
Municipal Services Minutes
September 19,2005
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for Committee review.
B. Resolutions
There were no Resolutions for Committee review.
V. INFORMA TION/DISCUSSION ITEMS
A. Status of Wireless Projects
Director Rempher distributed a handout of the current City fiber and WIFI
infrastructure. Member Wagner asked if there is any chance to tap into
some of the other fiber and WIFI users who go through Auburn. Director
Rempher reported that they are working on this but haven't found a way to
do this yet. The outline shows the current capability and they are currently
outfitting all the public safety vehicles with wireless, which includes police
and fire vehicles. The City project engineers and building inspectors have
laptops and they have wireless capabilities, so they can use this network
also. All the directors, police command staff and city attorneys have
wireless and most of the City facilities now have wireless connectivity for
City employees only. The City is working with a company called Dynamic
Cities to do a feasibility study of fiber and wireless and how that
infrastructure could be built up in the city, the cost of it, what is available, and
what would need to be done to increase it. Any opportunity the City has to
install fiber in the ground, extra fiber is installed at minimal cost compared to
adding it later. The additional fiber will support this and other future projects.
Next year, Genesis Group has a project to look at telemetry systems, the
pump stations, and some security, etc.
Some of the issues related to wireless are the telecommunications bill and
legislative action trying to limit or eliminate municipalities from participating in
communications infrastructure. The State of Washington looks good so far
but some of the states have eliminated franchises at the city level and taken
it all the way to the state level.
The nine cities within the valley have been working together with regard to
wireless and should know in October or November if the Valley Cities will get
an appropriation to help fund the feasibility study and initial expense of
wireless for the valley.
Member Wagner asked Director Rempher to summarize the meeting about
what other cities are doing with regard to wireless. Director Rempher
reported that the cities involved were Renton, Kent, Auburn, Tukwila and
Puyallup. It was decided that wireless would be a good tool for community
Page 2
Municipal Services Minutes
September 19, 2005
and public spaces and to bring education into the mix. The cities are
deciding whether they will provide free access for everybody. The trend
across the country for providing free, limited access wireless for the public is
to provide hot spots in parks and public meeting areas.
Member Wagner asked when a policy might be suggested for Auburn.
Director Rempher replied that part of the feasibility study will be looking at
this and which model will be preferable in the Auburn area.
Vice Chair Peloza inquired regarding how many fiber optic lines are within
the valley and if we have been able to capture all of them. Director Rempher
said this is a difficult task and they have set a new standard template for all
right of way and franchise agreements, which requires that they provide this
information up front and on a quarterly basis.
Vice Chair Peloza also asked if we are tapping into the Boeing Company
information system in this area. Director Rempher stated not at this time.
The Valley Cities Group has reviewed what Philadelphia and other regional
groups have done with regard to building consortiums and pooling resources
of businesses, schools, and government to compile that information.
Hospitals were discussed as a very viable partner with regard to wireless
information.
B. Update on Puget Sound Access (PSA)
Director Rempher reported that on Monday nights on Channel 77 at 7:00
p.m. PSA has government programming. At this time, the City of Auburn is
the only entity providing programming.
Member Wagner asked if a survey has been done to see what kind
viewership is tuning into PSA. Director Rempher stated that a survey is on a
list of things that staff would like to complete. City of Auburn citizens are
using PSA. There are at least four producers within the City of Auburn that
are producing programs, either individually or on a regular basis. The
programs have been produced by Auburn residents and include Organic
Gorilla, Saltwater Church Theory, The Rivera Show, A Decade of Uniquely
Auburn, and Auburn Downtown Association Awards. The programs are
operating under foundation funds.
C. Perimeter Road Dedication
Director Dowdy reported that a first edition draft is included in this evening's
agenda. They labeled all of the public improvements and concepts they
would like to see along Perimeter Road. For Boeing and City of Auburn, it
makes sense to dedicate the whole road as public. Boeing has some
industrial security concerns. Director Dowdy explained that there are two
gates that may need closing during an industrial security situation. It will be
in both party's interest that the gates can be closed very quickly and that this
area is shut off from public access. This is one item in the agreement that
Page 3
Municipal Services Minutes
September 19,2005
they are still working out the details on with the Boeing Co. They would like
to look at any operational concerns that the Council may have.
Mayor Lewis asked if there were any reasons why the Boeing Company
employees couldn't be responsible for closing the gates. City Attorney Heid
reported that there are some statutes that restrict the ability of cities to close
off public streets but this could be written to accommodate an emergency
situation.
Director Dowdy reported that Boeing has their own security personnel that
would have the physical capability of closing the streets. Those details still
need to be worked out. Another operational concern is what would happen
during a spill response. The drainage issue has to be addressed in the
agreement to make sure that the City of Auburn is going to make a good
faith effort. Boeing would rather have this addressed in the agreement as a
hold harmless type clause that would have to be worked out with them.
Boeing Representative Shaunta Hyde stated that Boeing has protocols in
place to stop spills from going anywhere.
D. Solid Waste Public/Private Partnership
Director Coleman distributed flyers regarding an Agreement between Kitsap
County and Waste Management for transfer station development and related
services and the Current and Future Solid Waste System Components for
King County. The purpose of the information was to brief the Committee on
an existing Public/Private partnership for waste transfer stations and waste
transport services. Kitsap County is very pleased with the agreement.
Member Wagner asked what the disposal site capacity being guaranteed for
twenty years means. Ms. Hlavka reported that whoever the hauling
company is has a twenty-year contract with the landfill.
Director Coleman noted that the city received a letter last week from Waste
Management and they are ready to go forward with their Washington
Economic Development Bonds. Waste Management wants to be sure the
community embraces this new operation in the future. Director Coleman
has asked Waste Management attend Municipal Services Committee and
City Council meetings to give a report related to this issue.
E. Ordinance No. 5945
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 8.24.030 of the Auburn City Code relating to fireworks.
City Attorney Heid distributed a revised version of Ordinance No. 5945 for
review. The new version addresses some of the comments the Legal
Department received related to making sure the transport vehicle used can
transport fireworks safely. In addition, it identifies the route that fireworks
could be transported. This would give the authority to act even if an
individual is stationary and not in transit with fireworks.
Page 4
Municipal Services Minutes
September 19, 2005
Vice Chair Peloza asked Chief Kelly how they were going to be able to
enforce the ordinance. Chief Kelly said that possession is actually the
simpler part of this and that transportation could post some challenges. The
Legal Department tried to include some language about how Class C
fireworks can be transported.
F. Golf Course Clubhouse Plan
Director Faber introduced Mike Stevens from the Citizens Committee For a
New Clubhouse and David Clark the consultant from Clark Architects.
Director Faber reported that the clubhouse feasibility study is completed and
was distributed to Councilmembers last Wednesday. There were a few
changes that make this more financially feasible than it was before.
Changes included the addition of a driving range teaching center. Changes
also include extending improvement to holes one, two and ten to year 2010.
Improvements to hole eleven is still remains on schedule.
Mr. Stevens explained the hopes and dream of the Citizens Committee. He
explained that the Committee was made up of ten people that have a good
pulse on what the community wants. They wanted the clubhouse to appeal
to non-golfers as well. They also gained input from people they work with
and came in contact with and most of the time and received a very positive
response.
Mr. Clark discussed the study and reported that the biggest issue is parking.
The proposed site plan was displayed for everyone to see. Mr. Clark
explained that this shows parking with approximately 182 stalls. This design
moved the clubhouse back a little farther and added a new tournament
banquet facility, which added a much better view of the number 16 signature
hole and the ponds.
Vice Chair Peloza asked if there will be an outside entry to the restroom
facilities. Mr. Clark stated that he hasn't actually done any preliminary
design yet, but that is an obvious point that they have addressed on other
municipal courses.
The increased green fees were discussed. It was suggested that to increase
green fees slightly would not reduce the play.
Member Wagner suggested the vision on page 19 be stated to include more
tied into the community, possibly using A Recoanized Auburn Communitv
Amenity. Director Faber said that was a great idea and they will look into
adding something like that. Member Wagner also a desire to see something
about the clubhouse ambiance enhancing the customer's experience.
G. Cemetery Expansion Plan
Director Faber reported that the plan consists of $500,000 to increase the
size of the Mausoleum building and burial areas. The expansion includes
Page 5
Municipal Services Minutes
September 19,2005
completing much of the scattering groundwork and natural walk path
internally with staff during the winter off-season months. The overall cost
has been reduced by approximately $400,000. Revenue return is very
positive for this type of Mausoleum structure and for the 3 x 3 plots for
cremations. They are getting ready to issue the proposal for design
drawings and they will probably be done in the next 6 to 8 weeks. When this
is complete they will bring the contract to Council when they get the
construction drawings.
H. Red Light Photo Enforcement
Chief Kelly introduced Aaron Rosenberg from Redflex who was selected to
implement the Red Light Photo Enforcement. Mr. Rosenberg distributed a
brochure about Redflex and how their system works. He displayed an
overhead presentation showing a violation demonstration. The
demonstration showed the sequencing of every violation that is captured.
Mr. Rosenberg explained that the system is legal in the state of Washington.
It usually takes 30 days to have a system up and running from start to finish.
In Dayton, Ohio, it reduced crashes at the enforced intersections by 60%
and reduced crashes by 29% across the entire city. He explained that there
are a variety of images being captured. Still images and full motion video
are transmitted to Redflex. They view all the images and check all the
registered owner information and then send the information to the Auburn
Police Department through the Internet. An officer would sign in and view
violations and decide if it is an enforceable citation. When the officer
accepts certain violations, Redflex then prints and mails out citations.
Member Wagner asked if defendants would require Redflex to testify. Mr.
Rosenberg replied that Redflex would support Auburn Police Department if
they needed an extra witness and would be there to testify. Violators can
view their violation online and, in most cases, will pay the citation. Chief
Kelly said that Auburn would plan to let violators know where they can view
their violation if they don't have access to a computer.
Member Wagner asked if the photo-enforced signs could be left up even
though the system is no longer at that intersection. Mr. Rosenberg indicated
that said that signs must be placed only at the intersections where the
system is installed.
Chief Kelly said the City of Auburn is planning gateway notification and
notification at intersections where it is not present and where it is present.
He said Traffic Engineering and Redflex are assisting the Police Department
to determine which intersections are the highest priorities to begin
installation.
Member Wagner wanted to know the impact this might have on personnel
needed to manage this. Chief Kelly said, from the police perspective, they
are planning on handling it through the traffic division. An analysis is being
done on the impact to court and prosecution personnel.
Page 6
Municipal Services Minutes
September 19,2005
I. Special Response Team (SRT) Incident Command Vehicle
Chief Kelly reported that the SRT is available for viewing in the northeast
parking lot across from City Hall.
VI. ADJOURNMENT:
With no further public business the meeting adjourned at 6:45 p.m.
Approved this ~'(" lday of October, 2005.
~f\~
Kath~lbiSS
Investigations Secretary
\~~
Gene Cerino, Chair
Page 7