Loading...
HomeMy WebLinkAbout09-19-2005 .. * ,I * ""p.. J ~' ,JItIP/ * MUNICIPAL SERVICES COMMITTEE September 19,2005 -,', - ,. ....,,'t .+C /110011'_, " -~.....;._"" WASHINGTON Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee Members present included: Chair Gene Cerino, Vice Chair Bill Peloza, and Member Rich Wagner. Staff members present included: Mayor Peter B. Lewis, Police Chief Jim Kelly, Assistant Fire Chief Mike Gerber, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Information Services Director Lorrie Rempher, Parks and Recreation Director Daryl Faber, Solid Waste Supervisor Sharon Hlavka, City Attorney Daniel B. Heid, Traffic Operations Engineer Ryan Johnstone, Police Commander Greg Wood, Economic Development Planner AI Hicks, Financial Planning Manager Dawna Truman, and Investigations Secretary Kathy Divelbiss. Others in attendance include Jack Weaver and Aaron Rosenberg from Red Flex Traffic Systems, Greg Dymerski from Sea-Tac Police, Dave Clark from Clark Architects, Mike Stevens from the Community Clubhouse Committee, Shaunta Hyde and Brian Winslow from The Boeing Company, and Tia Helm from Perkins Cole. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee review. III. CONSENT ITEMS A. Approval of Minutes Amendments to September 6, 2005 meeting minutes were as follows: Page 5 under Budget Review, last sentence should read: Vice Chair Peloza would like to see status of the gun range included in a future committee agenda. Page 6 under Solid Waste, word Musmac should be changed to MSWMAC Page 6 under Airport, first sentence should read: Vice Chair Peloza asked if we should have completed runway surface project using 95% federal funds in the 2005 accomplishments. Approval of Minutes of September 6, 2005 Meeting. Vice Chair Peloza moved and Member Wagner seconded to accept the minutes with above amendments. Municipal Services Minutes September 19,2005 MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee review. B. Resolutions There were no Resolutions for Committee review. V. INFORMA TION/DISCUSSION ITEMS A. Status of Wireless Projects Director Rempher distributed a handout of the current City fiber and WIFI infrastructure. Member Wagner asked if there is any chance to tap into some of the other fiber and WIFI users who go through Auburn. Director Rempher reported that they are working on this but haven't found a way to do this yet. The outline shows the current capability and they are currently outfitting all the public safety vehicles with wireless, which includes police and fire vehicles. The City project engineers and building inspectors have laptops and they have wireless capabilities, so they can use this network also. All the directors, police command staff and city attorneys have wireless and most of the City facilities now have wireless connectivity for City employees only. The City is working with a company called Dynamic Cities to do a feasibility study of fiber and wireless and how that infrastructure could be built up in the city, the cost of it, what is available, and what would need to be done to increase it. Any opportunity the City has to install fiber in the ground, extra fiber is installed at minimal cost compared to adding it later. The additional fiber will support this and other future projects. Next year, Genesis Group has a project to look at telemetry systems, the pump stations, and some security, etc. Some of the issues related to wireless are the telecommunications bill and legislative action trying to limit or eliminate municipalities from participating in communications infrastructure. The State of Washington looks good so far but some of the states have eliminated franchises at the city level and taken it all the way to the state level. The nine cities within the valley have been working together with regard to wireless and should know in October or November if the Valley Cities will get an appropriation to help fund the feasibility study and initial expense of wireless for the valley. Member Wagner asked Director Rempher to summarize the meeting about what other cities are doing with regard to wireless. Director Rempher reported that the cities involved were Renton, Kent, Auburn, Tukwila and Puyallup. It was decided that wireless would be a good tool for community Page 2 Municipal Services Minutes September 19, 2005 and public spaces and to bring education into the mix. The cities are deciding whether they will provide free access for everybody. The trend across the country for providing free, limited access wireless for the public is to provide hot spots in parks and public meeting areas. Member Wagner asked when a policy might be suggested for Auburn. Director Rempher replied that part of the feasibility study will be looking at this and which model will be preferable in the Auburn area. Vice Chair Peloza inquired regarding how many fiber optic lines are within the valley and if we have been able to capture all of them. Director Rempher said this is a difficult task and they have set a new standard template for all right of way and franchise agreements, which requires that they provide this information up front and on a quarterly basis. Vice Chair Peloza also asked if we are tapping into the Boeing Company information system in this area. Director Rempher stated not at this time. The Valley Cities Group has reviewed what Philadelphia and other regional groups have done with regard to building consortiums and pooling resources of businesses, schools, and government to compile that information. Hospitals were discussed as a very viable partner with regard to wireless information. B. Update on Puget Sound Access (PSA) Director Rempher reported that on Monday nights on Channel 77 at 7:00 p.m. PSA has government programming. At this time, the City of Auburn is the only entity providing programming. Member Wagner asked if a survey has been done to see what kind viewership is tuning into PSA. Director Rempher stated that a survey is on a list of things that staff would like to complete. City of Auburn citizens are using PSA. There are at least four producers within the City of Auburn that are producing programs, either individually or on a regular basis. The programs have been produced by Auburn residents and include Organic Gorilla, Saltwater Church Theory, The Rivera Show, A Decade of Uniquely Auburn, and Auburn Downtown Association Awards. The programs are operating under foundation funds. C. Perimeter Road Dedication Director Dowdy reported that a first edition draft is included in this evening's agenda. They labeled all of the public improvements and concepts they would like to see along Perimeter Road. For Boeing and City of Auburn, it makes sense to dedicate the whole road as public. Boeing has some industrial security concerns. Director Dowdy explained that there are two gates that may need closing during an industrial security situation. It will be in both party's interest that the gates can be closed very quickly and that this area is shut off from public access. This is one item in the agreement that Page 3 Municipal Services Minutes September 19,2005 they are still working out the details on with the Boeing Co. They would like to look at any operational concerns that the Council may have. Mayor Lewis asked if there were any reasons why the Boeing Company employees couldn't be responsible for closing the gates. City Attorney Heid reported that there are some statutes that restrict the ability of cities to close off public streets but this could be written to accommodate an emergency situation. Director Dowdy reported that Boeing has their own security personnel that would have the physical capability of closing the streets. Those details still need to be worked out. Another operational concern is what would happen during a spill response. The drainage issue has to be addressed in the agreement to make sure that the City of Auburn is going to make a good faith effort. Boeing would rather have this addressed in the agreement as a hold harmless type clause that would have to be worked out with them. Boeing Representative Shaunta Hyde stated that Boeing has protocols in place to stop spills from going anywhere. D. Solid Waste Public/Private Partnership Director Coleman distributed flyers regarding an Agreement between Kitsap County and Waste Management for transfer station development and related services and the Current and Future Solid Waste System Components for King County. The purpose of the information was to brief the Committee on an existing Public/Private partnership for waste transfer stations and waste transport services. Kitsap County is very pleased with the agreement. Member Wagner asked what the disposal site capacity being guaranteed for twenty years means. Ms. Hlavka reported that whoever the hauling company is has a twenty-year contract with the landfill. Director Coleman noted that the city received a letter last week from Waste Management and they are ready to go forward with their Washington Economic Development Bonds. Waste Management wants to be sure the community embraces this new operation in the future. Director Coleman has asked Waste Management attend Municipal Services Committee and City Council meetings to give a report related to this issue. E. Ordinance No. 5945 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.24.030 of the Auburn City Code relating to fireworks. City Attorney Heid distributed a revised version of Ordinance No. 5945 for review. The new version addresses some of the comments the Legal Department received related to making sure the transport vehicle used can transport fireworks safely. In addition, it identifies the route that fireworks could be transported. This would give the authority to act even if an individual is stationary and not in transit with fireworks. Page 4 Municipal Services Minutes September 19, 2005 Vice Chair Peloza asked Chief Kelly how they were going to be able to enforce the ordinance. Chief Kelly said that possession is actually the simpler part of this and that transportation could post some challenges. The Legal Department tried to include some language about how Class C fireworks can be transported. F. Golf Course Clubhouse Plan Director Faber introduced Mike Stevens from the Citizens Committee For a New Clubhouse and David Clark the consultant from Clark Architects. Director Faber reported that the clubhouse feasibility study is completed and was distributed to Councilmembers last Wednesday. There were a few changes that make this more financially feasible than it was before. Changes included the addition of a driving range teaching center. Changes also include extending improvement to holes one, two and ten to year 2010. Improvements to hole eleven is still remains on schedule. Mr. Stevens explained the hopes and dream of the Citizens Committee. He explained that the Committee was made up of ten people that have a good pulse on what the community wants. They wanted the clubhouse to appeal to non-golfers as well. They also gained input from people they work with and came in contact with and most of the time and received a very positive response. Mr. Clark discussed the study and reported that the biggest issue is parking. The proposed site plan was displayed for everyone to see. Mr. Clark explained that this shows parking with approximately 182 stalls. This design moved the clubhouse back a little farther and added a new tournament banquet facility, which added a much better view of the number 16 signature hole and the ponds. Vice Chair Peloza asked if there will be an outside entry to the restroom facilities. Mr. Clark stated that he hasn't actually done any preliminary design yet, but that is an obvious point that they have addressed on other municipal courses. The increased green fees were discussed. It was suggested that to increase green fees slightly would not reduce the play. Member Wagner suggested the vision on page 19 be stated to include more tied into the community, possibly using A Recoanized Auburn Communitv Amenity. Director Faber said that was a great idea and they will look into adding something like that. Member Wagner also a desire to see something about the clubhouse ambiance enhancing the customer's experience. G. Cemetery Expansion Plan Director Faber reported that the plan consists of $500,000 to increase the size of the Mausoleum building and burial areas. The expansion includes Page 5 Municipal Services Minutes September 19,2005 completing much of the scattering groundwork and natural walk path internally with staff during the winter off-season months. The overall cost has been reduced by approximately $400,000. Revenue return is very positive for this type of Mausoleum structure and for the 3 x 3 plots for cremations. They are getting ready to issue the proposal for design drawings and they will probably be done in the next 6 to 8 weeks. When this is complete they will bring the contract to Council when they get the construction drawings. H. Red Light Photo Enforcement Chief Kelly introduced Aaron Rosenberg from Redflex who was selected to implement the Red Light Photo Enforcement. Mr. Rosenberg distributed a brochure about Redflex and how their system works. He displayed an overhead presentation showing a violation demonstration. The demonstration showed the sequencing of every violation that is captured. Mr. Rosenberg explained that the system is legal in the state of Washington. It usually takes 30 days to have a system up and running from start to finish. In Dayton, Ohio, it reduced crashes at the enforced intersections by 60% and reduced crashes by 29% across the entire city. He explained that there are a variety of images being captured. Still images and full motion video are transmitted to Redflex. They view all the images and check all the registered owner information and then send the information to the Auburn Police Department through the Internet. An officer would sign in and view violations and decide if it is an enforceable citation. When the officer accepts certain violations, Redflex then prints and mails out citations. Member Wagner asked if defendants would require Redflex to testify. Mr. Rosenberg replied that Redflex would support Auburn Police Department if they needed an extra witness and would be there to testify. Violators can view their violation online and, in most cases, will pay the citation. Chief Kelly said that Auburn would plan to let violators know where they can view their violation if they don't have access to a computer. Member Wagner asked if the photo-enforced signs could be left up even though the system is no longer at that intersection. Mr. Rosenberg indicated that said that signs must be placed only at the intersections where the system is installed. Chief Kelly said the City of Auburn is planning gateway notification and notification at intersections where it is not present and where it is present. He said Traffic Engineering and Redflex are assisting the Police Department to determine which intersections are the highest priorities to begin installation. Member Wagner wanted to know the impact this might have on personnel needed to manage this. Chief Kelly said, from the police perspective, they are planning on handling it through the traffic division. An analysis is being done on the impact to court and prosecution personnel. Page 6 Municipal Services Minutes September 19,2005 I. Special Response Team (SRT) Incident Command Vehicle Chief Kelly reported that the SRT is available for viewing in the northeast parking lot across from City Hall. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:45 p.m. Approved this ~'(" lday of October, 2005. ~f\~ Kath~lbiSS Investigations Secretary \~~ Gene Cerino, Chair Page 7