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HomeMy WebLinkAbout10-03-2005 MUNICIPAL SERVICES COMMITTEE October 3, 2005 M i n utes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:05 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Bill Peloza, and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Asst. Fire Chief Mike Gerber, Finance Director Shelley Coleman, IS Director Lorrie Rempher, Parks & Recreation Director Daryl Faber, Solid Waste Supervisor Sharon Hlavka, Planning, Building and Community Director Paul Krauss, City Attorney Dan Heid, Employee Relations and Compo Manager John Fletcher, Environmental Protection Manager Aaron Nix and Investigations Secretary Kathy Divelbiss. II. AGENDA MODIFICATIONS Agenda modifications included the revised minutes for the September 19, 2005 meeting and added Ordinance 5949 and a draft Ordinance relating to Council compensation for discussion. III. CONSENT ITEMS A. Approval of Minutes 1. Approval of Minutes of September 19, 2005 Meeting. Vice Chair Peloza moved and Member Wagner seconded to approve the minutes. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5945 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.24.030 of the Auburn City Code relating to fireworks. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Ordinance No. 5945. Municipal Services Minutes October 3, 2005 MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 3910 A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and City Clerk to execute a Contract for the Public Defense Services for calendar years 2006 - 2007 between the City and the Law Offices of Matthew J. Rusnak. Employee Relations and Compo Manager John Fletcher reported that this contract is put out for bid every three years the Public Defender contract. Mr. Rusnak was the low bidder and he is well known to the Court and familiar with the Auburn Municipal Court procedures. He also noted that the contract is for $16,125 per month and is the same as our current Public Defender contract. Vice Chair Peloza asked if there was more than one bid requested and how the appropriate compensation is determined. Mr. Fletcher stated the Request for Proposals were sent out and we received a total of four bids. The City is currently paying between $90 and $95 per case compared to the outside that is well over $120 per case. Mayor Lewis noted that historically this is a savings and fee includes two attorneys, a paralegal and contract support work. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3910. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3923 A Resolution of the City Council of the City of Auburn, Washington, adopting the study, recommendations and conclusions as outlined in the Clubhouse Feasibility Study dated August 22, 2005. Parks and Recreation Daryl Faber updated the Committee from the discussion item from the September 19th meeting and noted the two items from Member Wagner's recommended language changes and guaranteed they would be included in the agreement. He reported that the goal is to get started with action items this year. Chair Cerino noticed that the parking stall graphs on page eleven were in the wrong order. Director Faber assured the Committee that it would be corrected. Page 2 Municipal Services Minutes October 3, 2005 Vice Chair Peloza thanked the Mayor for his vision on the Golf Course Improvement and Member Wagner also thanked Daryl Faber for making this happen. Vice Chair Peloza moved and Member Wagner seconded to recommend approval of Resolution No. 3923. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Recommendation on Emergency Notification System (ENS) Information Services Director Lorrie Rempher reported on the Emergency Notification System that will notify residence's of a situation. The ENS system is currently the most user friendly. It is web-based or voice-based and has the ability to send 60,000 messages an hour. In addition, if people have unlisted numbers or don't want to use their home number they can go to a website and sign up for the service to be added to database. Member Wagner asked about the capacity. Lorrie replied that 60,000 calls and hour is the number they can deliver to Auburn. They have multiple sites around the country and multiple backups of the system. Director Rempher stated that the contract for the first year is $10,000 and $5,000 after that. The Committee agreed on the importance of having an emergency notification system in place and requested that Ms. Rempher move forward. B. Auburn Recycling Facility Finance Director Shelley Coleman reported that she received a letter in February from Washington Economic Development stating that Waste Management was issuing over $20 million worth of bonds for repairs and improvements. They have slated about $7 million will be spent in Auburn. Waste Management wanted a resolution before the bonds could be issued. However, the latest correspondence from Waste Management stated they only have $300,000 of improvements and they have chosen not to come to a Municipal Services meeting to explain. C. Rabanco Contract Director Shelley Coleman said they met with Kent-Meridian Disposal Co. and she handed out a copy of what the contract could look like between Kent-Meridian Disposal Co. and the City of Auburn. Chair Cerino asked if this is the contract we need to put in place for the ten- year period to prevent a future lawsuit. Solid Waste Supervisor Sharon Page 3 Municipal Services Minutes October 3, 2005 Hlavka agreed that it is. She also pointed out that they have identified four annexation areas and given them the seven years plus three. Vice Chair Peloza asked Sharon to explain the new billing service. She responded that they continue to service the area but the city will provide the billing service. Member Wagner thought the 15-day delivery time for drop boxes seemed too long. Sharon agreed and said this should be seven days and she'll look into this. Chair Cerino requested that City Attorney Heid review the contract and be able to have it in place for the January 151 deadline. D. Change in Service for Gas Drive-offs Police Chief Kelly explained that with the current gasoline prices, there is a large number of calls from people filling up their gas tank and then not paying for it. Currently there are 31 outlets in the city to buy gas. 10 require prepay and 21 have different options, which include going inside a store to pay after fill up. Gas drive-offs is a preventable crime if the retailer would demand prepay. Officers are responding to quite a few calls for gas drive- offs. The police department is going to encourage the 21 vendors to adopt a prepay policy. The Department's plan is to run an education campaign with the retailers and notify them that by December 151 they need to have a prepay policy in place, or the police department won't respond to take a theft report from them for gas drive-offs. E. Resolution No. 3921 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an extension of the Interlocal Agreement among participating jurisdictions with the GreenlDuwamish and Central Puget Sound Watershed Resource Inventory Area (WRIA 9). Planning, Building and Community Director Paul Krauss said the WRIA effort has been ongoing for five years. The plan is completed in draft form but another year is needed to perfect it and get it to the point to launch into an implementation phase. They are asking for a one-year extension. Vice Chair Peloza requested that the cost share schedule be attached to the Resolution. The Resolution will be brought back to the Committee as an action item and the next meeting. F. Resolution No. 3922 A Resolution of the City Council of the City of Auburn, Washington, ratifying the Water Resource Inventory Area (WRIA) 9 Salmon Habitat Plan, Making our Watershed Fit for a King. Page 4 Municipal Services Minutes October 3, 2005 Environmental Protection Manager Aaron Nix reported that this Plan has been looked at extensively and a majority of the impacts to the City were eliminated or worded differently, so the local governments wouldn't be the ones impacted. Local cost will not come out of the city's general fund but will come from county tax assessment money. G. Cemetery Expansion Plan This item was postponed. H. Mental Health Court Employment Relations & Compensation Manager John Fletcher dispersed a handout about Mental Health Court that would create a partnership with Seattle Mental Health. The agreement addresses the individuals that have mental health problems and are constantly rotating through the court system. The City of Auburn has come up with two options to help care for these individuals as an alternative to incarceration. One is by using State money that was just released for co-dependency in both alcohol and drugs and the other is money in the City's Alternative to Incarceration Plan. The City of Auburn's goal is to seek help for these individuals and hopefully minimize the amount of jail days for them. I. Ordinance 5949 An Ordinance of the City Council of the City of Auburn, Washington creating a new Section 3.04.620 Auburn City Code establishing a domestic violence penalty assessment fund. City Attorney Heid stated that Ordinance No. 5949 gives an opportunity to do something that the court can already do legally statutorily. The courts can impose on domestic violence cases a penalty that is up to $100 that can be used for certain domestic violence purposes. This is a tracking mechanism for the money. The wrong copy was put in the Agenda and was corrected in the Agenda Modification. J. Draft Ordinance Relating to Council Compensation An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.51.020 of the Auburn City Code entitled "Council member's Compensation," relating to the compensation of the Councilmember's and Mayor Pro Tern. City Attorney Dan Heid reported that this is a draft Ordinance pertains to items discussed at the manager's meeting relating to compensation for the City Council. Member Wagner asked if the Finance had seen this draft. Mayor Lewis confirmed they had. Member Wagner requested that a study be done comparing other jurisdictions. Page 5 Municipal Services Minutes October 3, 2005 ~ VI. Vice Chair Peloza suggested Councilmember's be paid a flat fee, plus mileage reimbursement for attending City approved regional meetings. Mayor Lewis stated that other cities do this and pay $50 with a maximum number of meetings per month. Member Wagner stated that his research of Council's pay in other jurisdictions indicated $975 per month was possibly correct for Auburn. It was recommended that Attorney Heid redraft the ordinance and include compensation of $50 per meeting for attending city- approved meetings in addition to the base salary of $975. ADJOURNMENT: With no further public business the meeting adjourned at 6:25 PM. Approved this J7i\.. day of October, 2005. X~ l')~~ Kathy Di\relbiss Investigations Secretary )d~h~~ Gene Cerino, Chair Page 6