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Home My WebLink About12-19-2005 MUNICIPAL SERVICES COMMITTEE December 19, 2005 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council Members included: Vice Chair Bill Peloza and Rich Wagner. Staff members present included: Mayor Pete Lewis, Public Safety Chief Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Finance Director Shelley Coleman, Mayor Pete Lewis, Solid Waste Supervisor Sharon Hlavka, HR/Risk Management Director Brenda Heineman, Airport Director Jamelle Garcia, Fiscal Services Manager Craig Violante, City Attorney Dan Heid and Police Secretary Martha Larsen. Others in attendance included: Brant Butte and Bob Berschaup from American Medical Response Ambulance and Mike Archibold from the King County Journal News. II. AGENDA MODIFICATIONS Item IV.A Ordinance 5975 and Item IV.B2 Resolution 3953 were removed from action items and moved under Item V. Information /Discussion Items. III. CONSENT ITEMS A. Approval of Minutes The meeting minutes from December 5, 2005 were reviewed. B. Contract Administration Public Works Project Number C305A: City Council to approve Final Pay Estimate No.2 in the amount of $42,014.56 to Contact 05-15 with Performance Landscape Company LLC and accept construction of Project No. C305A, City Hall Courtyard Repair Vice Chair Peloza moved and Member Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's review. Municipal Services Minutes December 19, 2005 B. Resolutions 1. Resolution 3950 A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute an Agreement for Professional Architectural Services with David A. Clark Architects, PLLC for design and construction of Auburn Golf Course Clubhouse. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3950. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 3956 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Mutual Assistance and Interlocal Agreement with King County Municipal Corporations. Public Safety Chief Jim Kelly explained that this is an updated edition of an agreement that was signed in the '90's. Member Peloza requested that a date line be added next to official signatures. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3956. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution 3957 A Resolution of the City Council of the City Auburn, Washington, authorizing the acceptance of grant funds in the mount of Twenty Eight Thousand Thirty Seven Dollars ($28,037.00) for the 2006 - 2007 Ecology Coordinated Prevention Grant Program, and authorizing the Mayor and City Clerk to execute an Interlocal Agreement for said grant between the Department of Ecology and the City of Auburn. Finance Director Shelly Coleman explained that this agreement is a State grant for ecology and recycling, mainly commercial recycling. This is a reimbursement grant, as money is spent invoices are submitted for payment. Member Wagner questioned the recycling events that are periodically held in public parking lots. Supervisor Hlavka advised those were sponsored by King County Waste Management. He asked if the City could sponsor the same type of event or if King County would conduct these events on a regular basis. Supervisor Hlavka will research the possibility. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3957. Page 2 Municipal Services Minutes December 19, 2005 MOTION CARRIED UNANIMOUSLY. 3-0 4. Resolution 3961 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement with American Medical Response (AMR) to provide Basic Life Support Ambulance Transportation Services within the City. Discussion between the Committee members & staff included: . Section 2.2.1: How would AMR be accountable for their services? AMR will provide reports for all services rendered in the City. . Section 5.5.11: How many residents reside in District 31? 85 . .Section 5.4, Response Time Performance. What does rapid initial Basic Life Support response mean? It is the length of time between the initial 911 call and the response of AMR. . It was noted that two different response times were given in Section 5.4.1.1 and 8.1. Deputy Fire Chief Gerber said that 8.1 should be corrected to read 9 minutes and 59 seconds. . Section 5.6.2: Why is the City demanding AMR to use a CAD system? AMR representative Brant Butte responded that this was a non-issue since they already utilize CAD. . Section 5.6.5: The City's compassionate care policy is not included. Attorney Heid explained that AMR legal limitations are different than the City's. AMR representatives Butte and Berschaup assured the committee that they would not question clients except to ask for insurance information. This was to determine if the insurance carrier was Group Health or similar group that places certain restrictions and destinations for transports. Attorney Heid reminded the Committee that this resolution would give the Mayor the authority to negotiate this contract and he could make any necessary changes to it. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3961. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Ordinance 5975 An Ordinance of the City Council of the City of Auburn, Washington, adjusting the salary for the City of Auburn Mayor Director Heineman advised that at the request of City Council she researched the salaries of Mayors and City Managers in the area and Page 3 Municipal Services Minutes December 19, 2005 discovered that the Mayor's salary was below average. She proposed to increase the Mayor's salary to $9,362.62 per month. Chair Cerino advised that he did not think this was enough and praised the Mayor for his achievements. Vice Chair Peloza added that the Mayor also makes a high regional contribution and he also supports the increase. Member Wagner also noted that he recognizes that our Mayor does more than most Mayors and he also favors an increase. He also advised that Committee should keep the salary at a reasonable level to attract future mayoral candidates. The consensus of the committee was to approve the increase even though they felt is was inadequate. The Cornmittee recomrnended approval of Ordinance 5975 and that it be moved to the Finance Committee. B. Resolution No. 3953 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to adjust for 2006 fees. Director Coleman explained that this will allow fees to be updated by adjusting costs to cover Cost of Living expenses. Member Wagner asked that the permit fees for Leisure/Outdoors, Public Buildings (page 19) and Sidewalks (page 24) be reviewed. The Committee recommended approval of Resolution No. 3953 and that it be moved to Finance Committee. C. Ordinance No. 5976 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 3.98 of the Auburn City Code relating to arnbulance transport The Committee recommended approval of Ordinance No. 5976 and that it be moved to Finance Comrnittee. D. Ordinance 5977 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 19.06 for the Auburn City Code, Authorizing the collection of impact fees for Fire Protection Facilities. The date in Chapter 19.06.040 is to be changed from 05/01/2005, to 01/01/2006. The time limit to contractors to pay impact fees is six (6) years and is set by State statute. The Comrnittee recommended approval of Ordinance No. 5977 and that it be moved to Finance Committee. E. Resolution 3960 A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Washington2 Advocates, LLC, for 2006 consulting services. Page 4 Municipal Services Minutes December 19,2005 Director Coleman explained that this firm is currently operating under an annual agreement due to expire on December 31, 2005. The Committee recommended approval of Resolution No. 3960 and that it be moved to Finance Cornmittee. F. Matrix Update Chanoes to Matrix include: Item 9P - The next review date to be 03/01 Item 11 P Completion date to be February, 2006 Item 1 G Public Safety Chief advised that proposed changes had been submitted to the Pre-Congress, review to remain ongoing Item 1P, 2P, 3P, & 1G: Public Safety Chief Kelly will assume responsibility Review date is January, 2006, with report on meeting Estimated Completion Date is 02/2006 Final report due January 1/06 Item 4P Itern 1 P Item 11 P Additions: Item 12P Budget/Police goals/staffing, Review date January, 2006 Item 13P Complete RAIN system/working with IS and Security Protocol Status report due January/ 2006 Item 4G Jail Alternatives VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:15 PM. .~ Approved this:S V' D day of January 2006. ~~ <-..-......, Gene Cerino, Chair ! ".-::-----p- A'Ju..{A.._ c{~- ~)v1artha Larsen Police Department Secretary Page 5