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HomeMy WebLinkAbout01-17-2006 MUNICIPAL SERVICES COMMITTEE January 17,2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council Members included: Vice Chair Bill Peloza and Rich Wagner. Staff members present included: Mayor Pete Lewis, Public Safety Chief Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Fiscal Services Manager Craig Violante, Information Services Manager Lorrie Rempher, Solid Waste Supervisor Sharon Hlavka, Police Commander Bill Pierson, HRlRisk Management Director Brenda Heineman, Planning, Building and Community Director Paul Krauss and City Attomey Dan Heid II. AGENDA MODIFICATIONS Item V.A Resolution No. 3962 and Item V. B. Resolution No. 3969 were added to the InformationlDiscussion items. III. CONSENT ITEMS A. Approval of Minutes The meeting minutes from the January 3, 2006 were reviewed. Vice Chair Peloza moved and Member Wagner seconded to approve Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5990 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 5.20.100 of the Auburn City Code relating to ambulance business. Deputy Fire Chief Mike Gerber advised the Committee that the amendments will clean up the code and allow for the contract of exclusive ambulance service. Discussion between the Committee members & staff included: Municipal Services Minutes January 3, 2006 P.2, #A-6: Clarification of "authority having jurisdiction". Chief Gerber advised that presently King County would have jurisdiction but that could be changed. Therefore, a single agency is not designated. P.3, #C.1-b: The written report requirement had been deleted. Chief Gerber advised that statement was in the contract provided by the contract provider. P.3,#C.3-a: There was concern about maps being deleted in this paragraph. Chief Gerber assured the Committee that the drivers are professionals and have GPS systems to help navigate. Vice Chair Peloza moved and Member Wagner seconded to approve Ordinance No. 5990. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution 3967 This resolution would authorize the acceptance of a grant in the amount of $97,518 and to execute an Interlocal Agreement between King County and City of Auburn to accept said funds for implementation of the 2006- 2007 Waste Reduction and Recycling Grant Program. Solid Waste Supervisor Sharon Hlavka advised the Committee that this agreement is a renewal of a grant the City has been awarded for several years. Discussion between the Committee members & staff included P.2, Section II: There are two number 3 items listed, numbering to be corrected. Paragraph A.3, same page, Supervisor Hlavka clarified that she submits quarterly reports. P. 3, A-8: The City uses only recycled paper and when submitting any documentation, it is always printed double sided. P.4, A-11: Credit for funds provided by King County is accomplished by using their logo in printed materials. P.5, B-2: Supervisor Hlavka advised there had been no problems with reimbursement. and she clarified that "SRE", Special Recycle Events are held twice a year in the City and King County deducts the cost of them from the grant. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3967. Page 2 Municipal Services Minutes January 3, 2006 MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution 3970 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Seattle - King County Department of Public Health Memorandum of Understanding on the Local Hazardous Waste Management Program for 2006 activities in the amount of Eleven Thousand Six Hundred Seventy Six Dollars and Sixteen Cents ($11,676.16) This grant in the amount of $11,676.16 is based on the population of the city. It pays for a consulting company to teach a 3 day workshop on natural yard care practices. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution No. 3967. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Resolution No. 3962 This Resolution would approve a contract between the City and SRI Technologies. The City sometimes needs temporary staffing to support a project. This is a renewal of a previous contract and no changes in the rates. HR Director Brenda Heineman advised that about $25,000 per year is spent on this item. The Committee recommended approval of this Resolution and forwarded it to the Finance Committee. B. Resolution No. 3969 This Resolution would authorize a Lease agreement between the City of Aubum and Harold Gambini for rental of office space at 108 South Division (formerly Chamber of Commerce). Member Wagner noted that there was no reported budget impact HR Director Heineman advised that this space would be used to house the IS department and rent would be taken out of the Facilities budget. The Committee recommended approval of this Resolution and forwarded it to the Finance Committee. C. Information Chair Cerino reported that the Washington State Retailers are looking for a sponsor to promote a state-wide ordinance for shopping carts that would pre-empt the City's own ordinance. Page 3 Municipal Services Minutes January 3, 2006 Chair Cerino also reported that he would like the Committee to revisit the City's dangerous dog ordinance. He has been doing research on the internet and has found many species that are identified as "pit bulls." He asked for Committee support for him to work with City Attomey Dan Heid to make the dangerous dog ordinance breed specific. By consensus committee agreed to support Chair Cerino in this endeavor. D. Matrix Update Additions and changes include: 7P: Parks Director Daryl Faber was not available to give report. Member Wagner questions the upgrading of the water main for fire flow. He requested Deputy Chief Gerber and Public Works Director Dennis Dowdy to attend the next Public Works meeting and explain the situation. Chair Cerino will notify Director Faber that his report is due at the first meeting in February. 10P: Kickoff meeting scheduled for 1/24. 13P: There are integration issues with Spillman, the computer program used by the Records Specialists. King County will be looking for progress as they have grants that are involved with this project. 11 P: Move report to February '06. 12P: Deputy Police Chief Bob Lee distributed copies of his presentation. With a series of graphs he demonstrated the number of CAD calls as compared with the city's increase in population. There has been a 51.1 % increase in SIU cases in 2005. There are 8 staff vacancies expected in 2006 including 4 retirements, 1 on long term disability, 1 on extended military duty and 2 waiting to attend the academy. The department is actively recruiting for new officers. Mandatory overtime and reassigning Specialty Assignments will be used in the interim. Chair Cerino complimented Chief Lee for his fine presentation and asked that he present to the Council of the Whole on 1/30. 4G: JAG members and Yakima County are scheduled to meet on January 19th to decide on a course of action. City of Seattle has indicated that they will terminate their relationship with Yakima. Auburn is working on contingencies in case JAG terminates their contract with Yakima. Kickoff for the Jail Study starts 1/18. Public Safety Chief Kelly responded to questions the council had directed to him. The $6 health service fee covers nurses' services which are available twice a week for a very short time. Medical emergencies are dispatched to Page 4 Municipal Services Minutes January 3, 2006 Aubum Regional Medical ER. The $41 booking fee is based on recovering the salaries of 2 booking officers that the inmate is seen by. The state allows a charge of the actual costs of booking or $100, which ever is less. The fee for Electronic Home Monitoring is $9.75 per day, per inmate. This is cost paid by the City of Auburn. It is much less expensive than the approximate $50 per day that incarceration costs. The jail collected $67,000 in outside booking fees in 2005 VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:55 PM. &~d ~h;' c,~ d" of Fe~," , 2006 , . ( . ~U~ C .~~-4- Gene Cerino, Chair- artha Larsen Police Department Secretary Page 5