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HomeMy WebLinkAbout02-06-2006 :~ .,/<."", .~ ..,..C.., ~.~<;~;~. ,~........'",.::r.......,::::::t:RN:H::::'<':' P1~~ftU MUNICIPAL SERVICES COMMITTEE February 6, 2006 WASHINGTON Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Rich Wagner. Staff members present included: Mayor Pete Lewis; Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee; Deputy Fire Chief Mike Gerber; Planning, Building and Community Director Paul Krauss; Finance Director Shelley Coleman; Parks Director Daryl Faber; Building Division Manager Jim Tinner; Information Services Manager Lorrie Rempher; Solid Waste Supervisor Sharon Hlavka; and City Attorney Dan Heid. Also present were: Dave Clark of Clark Architects, Mike Stevens of the Citizens Advisory Committee for the Golf Course Club House, and Nick Perius and Eric Inabnit of Auburn Valley Towing. II. AGENDA MODIFICATIONS To provide City Attorney Dan Heid ample time to make changes to Resolution No. 3973, as identified herein, the Committee agreed to move V. C. Resolution No. 3977, Tow Trucks listed under Information/Discussion Items a head of V. A Update on Golf Course Capital Project. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the January 17, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Peloza moved and Member Wagner seconded to approve Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5966 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 1.25.010, 1.25.020, 1.25.030, Municipal Services Minutes February 6, 2006 1.25.060, and 1.25.070, adding a new Section 1.25.035 and repealing Section 1.25.090 of the Auburn City Code relating to clarification of duties for code enforcement. P.2, S.2, #F: The proposed amendments will expedite the enforcement process for handling repeat violations. City Attorney Heid advised that by sending repeat violations directly through the Court, rather than through the Hearing Examiner, more immediate actions can be taken. Penalties for first time offenders are still covered in Chapter 1.25. PA, S.3, #C.1: Language in this section is broad enough so the applicable person can receive the notice to correct the violation. Vice Chair Peloza moved and Member Wagner seconded to approve and forward to full Council Ordinance No. 5966. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 3973 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Building Inspection Services with the City of Enumclaw. Planning, Building and Community Director Paul Krauss explained that he was approached by the Planning Director for the City of Enurnclaw to consider providing back-up building inspection services to the City of Enumclaw. Building Division Manager Jim Tinner met with the City of Enumclaw Planning Director to define their needs. Director Krauss and Manager Tinner believe the City of Auburn can accommodate the City of Enumclaw's needs in this regard. Discussion between the Committee members and staff included: P.1, II, #2.1: Vice Chair Peloza recommended deleting the word "directed" in the sentence "... as directed by Enumclaw's Community Development Director..." and replacing the same with the word "requested". Director Krauss agreed. P.2, L.1: With regards to record keeping, City of Auburn staff will use their standardized inspection form for building inspections conducted by them in the City of Enumclaw. Vice Chair Peloza noted there is no "term" identified in the contract. City Attorney Heid advised that either party can terminate the contract upon sixty (60) days notice. The Committee agreed that a Page 2 Municipal Services Minutes February 6, 2006 clause should be added providing for five (5) year renewable cycles upon review by the Council. P.3, #2.5.1: Although compensation for mileage is not specifically identified in the contract, Director Krauss explained that the hourly rate of $75.00 per hour includes travel time. P. 3, #2.5.3: Vice Chair Peloza expressed concern about specifying rates for 2007 in the contract. In response, Director Krauss recommended adding language to apply a COLA to the salary scale, similar to that identified in the City of Algona contract. City Attorney Heid confirmed that more language to this affect can be added to the contract. Concern was also expressed about continuing to meet the inspection needs of the City of Auburn in a timely manner. To assure the Council that service to the City of Auburn citizens is not affected by this action, Mayor Lewis stated he will incorporate a review process into the administrative policy of this contract. Vice Chair Peloza moved and Member Wagner seconded to approve and forward to full Council Resolution No. 3973 with the following amendments: Change the wording from "directed" to "requested" under 2.1, Page 1; add a clause providing for a five (5) year term for review by the Council; and remove the $52.00 per hour rate under 2.5.3, Page 3, and replace the same with escalation language predicated on the adopted City salary COLA MOTION CARRIED UNANIMOUSLY. 3-0. V. INFORMATION/DISCUSSION ITEMS A. Resolution No. 3977, Tow Trucks This Resolution would allow the Mayor and City Clerk to execute an Agreement between the City and various tow operators for tow services. The City of Auburn is often called upon to communicate with tow truck operators when vehicles may need to be towed within the City limits. To provide for uniformity and consistency, a contract has been negotiated that identifies the terms and conditions involving such tow operations. Discussion included review of rates, including alternative language suggested by Chair Cerino for Exhibit B; rotation of towing companies; method for approval; definition of approval; and mandatory impound periods. Public Safety Chief Kelly explained that the Agreement applies only to those requests for tow services Page 3 Municipal Services Minutes February 6, 2006 generated by law enforcement or the City of Auburn. It does not apply to those requests generated by a private citizen or organization. The intent of this Agreement, as stated by Chair Cerino, is to guarantee the citizens that their vehicle would be towed by a company that had storage facilities within the City of Auburn, so they would not have to travel an extended distance to retrieve their vehicle. B. Update on Golf Course Capital Project Parks & Recreation Director Daryl Faber reviewed the improvement schedule, after which David Clark of Clark Architects and Mike Stevens of the Citizens Advisory Committee were introduced. Mr. Clark provided handouts of the Site Plan, Main Floor Plan, and West Elevation, and then proceeded with an update of the project. Director Faber assisted Mr. Clark with questions involving, but not necessarily limited to, elevations; grades; restroom size and placement; putting greens; roof treatment material; service access to banquet area; driving range and usage; and general layout of grounds, facilities, and amenities. C. Ordinance No. 5968, Amend ACC 8.08 Solid Waste The City of Auburn has reviewed its solid waste code provisions and rates and, based thereon, recommends amending the provisions of the Chapter to meet the City's needs. Solid Waste Supervisor Sharon Hlavka addressed Committee concerns about excess garbage in and around cans, and will be working with Waste Management in this regard. The City of Auburn has an agreement with the annexed area in Lea Hill to bill customers at the same rate they were being billed by the State. As explained by Supervisor Hlavka, the City does not have a contract with them, it has a negotiated franchise. Special collection districts are defined as those annexed areas described in the four (4) Ordinances. For reference and definition purposes, maps and legal descriptions will be attached to the Ordinance. D. Matrix Update Additions and changes included: 7P: Update already provided. 1 P and 2P: Information on financing options and plans for moving forward on the fire stations should be ready for presentation to the Municipal Services Committee either later this month or early next month. Binders with architectural information have been distributed Page 4 Municipal Services Minutes February 6, 2006 for review. Geographical information was not included in the binder, but will be included in the presentation. 4P and 5P: Public Safety Chief Kelly and Information Services Manager Lorrie Rempher are planning a presentation combining both the Global Voices Radio and the Code Red. A meeting will be held on February 7, 2006 to finalize some information on a proposed public education campaign. 10P: The kick-off meeting was held in mid January, 2006. The target date for installation of the first three (3) locations is within forty-five (45) days of that meeting. The locations initially selected are: Auburn Way South and 4th Street SE, Auburn Way South and M Street SE, and 8th and Harvey NE. Violations logged in the twelve (12) hour period were 57, 48, and 23, respectively. Photo enforcement focus will be on these intersections. There will be a public education period, along with a thirty (30) day warning/notification period. 4G: Public Safety Chief Kelly is continuing to work with the consulting firm that was hired to do the Auburn portion of the regional study. The regional study is continuing to move through its schedule of events. Several meetings were held last week. More information will be provided throughout the process. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:50 p.m. 2/st' Approved this -. day of February, 2006. ~~ ~ . ~ ~ - Gene Cerino, Chair Trac ainton Fire Department Secretary Page 5