HomeMy WebLinkAbout02-06-2006
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MUNICIPAL SERVICES COMMITTEE
February 6, 2006
WASHINGTON
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Council members present included: Vice Chair Bill Peloza and Rich
Wagner. Staff members present included: Mayor Pete Lewis; Chief of Public
Safety Jim Kelly, Deputy Police Chief Bob Lee; Deputy Fire Chief Mike Gerber;
Planning, Building and Community Director Paul Krauss; Finance Director
Shelley Coleman; Parks Director Daryl Faber; Building Division Manager Jim
Tinner; Information Services Manager Lorrie Rempher; Solid Waste Supervisor
Sharon Hlavka; and City Attorney Dan Heid. Also present were: Dave Clark of
Clark Architects, Mike Stevens of the Citizens Advisory Committee for the Golf
Course Club House, and Nick Perius and Eric Inabnit of Auburn Valley Towing.
II. AGENDA MODIFICATIONS
To provide City Attorney Dan Heid ample time to make changes to Resolution
No. 3973, as identified herein, the Committee agreed to move V. C. Resolution
No. 3977, Tow Trucks listed under Information/Discussion Items a head of V. A
Update on Golf Course Capital Project.
III. CONSENT ITEMS
A. Approval of Minutes
1. The minutes from the January 17, 2006 Municipal Services
Committee meeting were reviewed.
Vice Chair Peloza moved and Member Wagner seconded to approve
Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5966
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 1.25.010, 1.25.020, 1.25.030,
Municipal Services Minutes
February 6, 2006
1.25.060, and 1.25.070, adding a new Section 1.25.035 and
repealing Section 1.25.090 of the Auburn City Code relating to
clarification of duties for code enforcement.
P.2, S.2, #F: The proposed amendments will expedite the
enforcement process for handling repeat violations. City Attorney
Heid advised that by sending repeat violations directly through the
Court, rather than through the Hearing Examiner, more immediate
actions can be taken. Penalties for first time offenders are still
covered in Chapter 1.25.
PA, S.3, #C.1: Language in this section is broad enough so
the applicable person can receive the notice to correct the violation.
Vice Chair Peloza moved and Member Wagner seconded to
approve and forward to full Council Ordinance No. 5966.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolutions
1. Resolution No. 3973
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement for
Building Inspection Services with the City of Enumclaw.
Planning, Building and Community Director Paul Krauss explained
that he was approached by the Planning Director for the City of
Enurnclaw to consider providing back-up building inspection
services to the City of Enumclaw. Building Division Manager Jim
Tinner met with the City of Enumclaw Planning Director to define
their needs. Director Krauss and Manager Tinner believe the City
of Auburn can accommodate the City of Enumclaw's needs in this
regard. Discussion between the Committee members and staff
included:
P.1, II, #2.1: Vice Chair Peloza recommended deleting the word
"directed" in the sentence "... as directed by Enumclaw's
Community Development Director..." and replacing the same with
the word "requested". Director Krauss agreed.
P.2, L.1: With regards to record keeping, City of Auburn staff
will use their standardized inspection form for building inspections
conducted by them in the City of Enumclaw.
Vice Chair Peloza noted there is no "term" identified in the contract.
City Attorney Heid advised that either party can terminate the
contract upon sixty (60) days notice. The Committee agreed that a
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February 6, 2006
clause should be added providing for five (5) year renewable cycles
upon review by the Council.
P.3, #2.5.1: Although compensation for mileage is not specifically
identified in the contract, Director Krauss explained that the hourly
rate of $75.00 per hour includes travel time.
P. 3, #2.5.3: Vice Chair Peloza expressed concern about
specifying rates for 2007 in the contract. In response, Director
Krauss recommended adding language to apply a COLA to the
salary scale, similar to that identified in the City of Algona contract.
City Attorney Heid confirmed that more language to this affect can
be added to the contract.
Concern was also expressed about continuing to meet the
inspection needs of the City of Auburn in a timely manner. To
assure the Council that service to the City of Auburn citizens is not
affected by this action, Mayor Lewis stated he will incorporate a
review process into the administrative policy of this contract.
Vice Chair Peloza moved and Member Wagner seconded to
approve and forward to full Council Resolution No. 3973 with the
following amendments:
Change the wording from "directed" to "requested" under 2.1, Page
1; add a clause providing for a five (5) year term for review by the
Council; and remove the $52.00 per hour rate under 2.5.3, Page 3,
and replace the same with escalation language predicated on the
adopted City salary COLA
MOTION CARRIED UNANIMOUSLY. 3-0.
V. INFORMATION/DISCUSSION ITEMS
A. Resolution No. 3977, Tow Trucks
This Resolution would allow the Mayor and City Clerk to execute an
Agreement between the City and various tow operators for tow
services. The City of Auburn is often called upon to communicate
with tow truck operators when vehicles may need to be towed
within the City limits. To provide for uniformity and consistency, a
contract has been negotiated that identifies the terms and
conditions involving such tow operations.
Discussion included review of rates, including alternative language
suggested by Chair Cerino for Exhibit B; rotation of towing
companies; method for approval; definition of approval; and
mandatory impound periods. Public Safety Chief Kelly explained
that the Agreement applies only to those requests for tow services
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February 6, 2006
generated by law enforcement or the City of Auburn. It does not
apply to those requests generated by a private citizen or
organization. The intent of this Agreement, as stated by Chair
Cerino, is to guarantee the citizens that their vehicle would be
towed by a company that had storage facilities within the City of
Auburn, so they would not have to travel an extended distance to
retrieve their vehicle.
B. Update on Golf Course Capital Project
Parks & Recreation Director Daryl Faber reviewed the improvement
schedule, after which David Clark of Clark Architects and Mike
Stevens of the Citizens Advisory Committee were introduced. Mr.
Clark provided handouts of the Site Plan, Main Floor Plan, and
West Elevation, and then proceeded with an update of the project.
Director Faber assisted Mr. Clark with questions involving, but not
necessarily limited to, elevations; grades; restroom size and
placement; putting greens; roof treatment material; service access
to banquet area; driving range and usage; and general layout of
grounds, facilities, and amenities.
C. Ordinance No. 5968, Amend ACC 8.08 Solid Waste
The City of Auburn has reviewed its solid waste code provisions
and rates and, based thereon, recommends amending the
provisions of the Chapter to meet the City's needs. Solid Waste
Supervisor Sharon Hlavka addressed Committee concerns about
excess garbage in and around cans, and will be working with
Waste Management in this regard.
The City of Auburn has an agreement with the annexed area in Lea
Hill to bill customers at the same rate they were being billed by the
State. As explained by Supervisor Hlavka, the City does not have a
contract with them, it has a negotiated franchise.
Special collection districts are defined as those annexed areas
described in the four (4) Ordinances. For reference and definition
purposes, maps and legal descriptions will be attached to the
Ordinance.
D. Matrix Update
Additions and changes included:
7P: Update already provided.
1 P and 2P: Information on financing options and plans for moving
forward on the fire stations should be ready for presentation to the
Municipal Services Committee either later this month or early next
month. Binders with architectural information have been distributed
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February 6, 2006
for review. Geographical information was not included in the
binder, but will be included in the presentation.
4P and 5P: Public Safety Chief Kelly and Information Services
Manager Lorrie Rempher are planning a presentation combining
both the Global Voices Radio and the Code Red. A meeting will be
held on February 7, 2006 to finalize some information on a
proposed public education campaign.
10P: The kick-off meeting was held in mid January, 2006. The
target date for installation of the first three (3) locations is within
forty-five (45) days of that meeting. The locations initially selected
are: Auburn Way South and 4th Street SE, Auburn Way South and
M Street SE, and 8th and Harvey NE. Violations logged in the
twelve (12) hour period were 57, 48, and 23, respectively. Photo
enforcement focus will be on these intersections. There will be a
public education period, along with a thirty (30) day
warning/notification period.
4G: Public Safety Chief Kelly is continuing to work with the
consulting firm that was hired to do the Auburn portion of the
regional study. The regional study is continuing to move through its
schedule of events. Several meetings were held last week. More
information will be provided throughout the process.
VI. ADJOURNMENT:
With no further public business the meeting adjourned at 6:50 p.m.
2/st'
Approved this -. day of February, 2006.
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- Gene Cerino, Chair Trac ainton
Fire Department Secretary
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