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Home My WebLink About03-06-2006 MUNICIPAL SERVICES COMMITTEE March 6, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Parks Director Daryl Faber, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman, IS Director Lorrie Rempher, Planning Director Paul Krauss, Assistant Fire Chief Stan Laatsch, Building Division Manager Jim Tinner, Solid Waste Supervisor Sharon Hlavka, Fire Captain Pete Connell, Fire Fighter David Cook, and City Attorney Dan Heid. Also present was Ron Full of Washington State Department of Labor and Industries. II. AGENDA MODIFICATIONS There were no modifications to the Agenda. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the February 21, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5968 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.08 of the Auburn City Code relating to solid waste. Municipal Services Minutes March 6, 2006 Chair Gene Cerino acknowledged, and Solid Waste Supervisor Sharon Hlavka confirmed, that specific language was used in the Ordinance to identify standards by which to store and dispose of solid waste. Language such as use of "tight" covers on garbage containers and having "adequate garbage service" "supplied" by such cans/containers were used to keep solid waste properly contained in an effort to eliminate scattered debris on sidewalks and streets. Clean-up of scattered debris is the responsibility of the property owner. Waste Management charges additional costs for extra solid waste left out. Waste Management will be reporting extra solid waste left out and over-flow cans to Director Coleman. Finance Director Shelley Coleman recommended deleting ".. the night before the established day..." from Section 8.08.100 A. of the Ordinance. Page 14, G: "Miscellaneous - Other" refers to services currently provided by Waste Management. Rebanco provided quotes for similar miscellaneous services for the commercial sector on Page 20 of the Ordinance. Page 15, Line 2: "Garbage collection service will be provided by a city contractor and is not mandatory for all single family residences " As explained by Director Coleman, the "not mandatory" language was negotiated with Rebanco. If it was mandatory, the City would have had to pay more to take over the area. The City, therefore, elected to keep it "not mandatory". Mayor Lewis reminded the Committee this could be renegotiated at the time of the next contract renewal. Vice Chair Peloza moved and Member Wagner seconded to forward Ordinance No. 5968 to full Council for approval with the following amendment: Page 8, Section 8.08.100, A: delete language"... the night before the established day...". MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 3977 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn with various tow operators for tow services. Page 2 Municipal Services Minutes March 6, 2006 Page 2, 8: Instead of having a rate schedule attached, within seven (7) days of execution of the Agreement the Contractor shall submit to the City for its review and approval a proposed schedule of fees to be charged under the Agreement, including first hour charges. Until the City has approved the schedule, the City may choose not to request services from the Contractor under the Agreement. This eliminated the concept of a rate schedule, per prior discussions by the Committee. Rates will be reviewed and approved by a representative of the Contractor and the Mayor or the Mayor's designee. Vice Chair Peloza moved and Member Wagner seconded to forward Resolution No. 3977 to full Council for approval with the following amendment: Page 1, Item 2: Delete "... and by ..." and replace with"... and by the Mayor or Mayor's designee ...". MOTION CARRIED UNANIMOUSLY. 3-0 v. INFORMATION/DISCUSSION ITEMS A. Washington State Labor and Industries Electrical Inspection Program Update As explained by Planning Director Paul Krauss, the Council authorized the City to contract with Washington State Labor and Industries for electrical inspections a little over a year ago in the hopes of providing a higher level of service for those building in the City. The program has increased the level of coordination and communication, especially between the electrical inspectors and the City building inspectors. There are two (2) contract issues that need to be addressed. Although the City has been getting a twenty-four (24) hour turn around from Labor and Industries, as was initially guaranteed, the Contract does not expressly identify this guarantee. Secondly, due to extensive costs and lack of budget resources, Labor and Industries will not be able to set up the computer kiosk inside City Hall, as originally agreed. Building Division Manager Jim Tinner reported on the Program's success, which has been very positive, especially for the home owners. In addition, the fees are covering the costs. Labor and Industries representative Ron Fuller distributed Auburn Electrical Permit Use Data information and answered questions from the Committee. Director Krauss followed with a review of the original projections. To avoid being a revenue generator for the City, the Page 3 Municipal Services Minutes March 6, 2006 fees for this program may need to be reviewed to ensure fees reflect actual costs. B. Fire Station Project Presentation Deputy Fire Chief Mike Gerber explained this project started in approximately 1999 with some fire station location studies. Since then, the studies have been upgraded by staff. The last upgrade was in 2004, which resulted in the current recommendation for additional studies for the four (4) station location project. Chief Gerber distributed to the Committee a series of maps to demonstrate the response areas as they were designed by the study and how they will correlate into the station design program at hand. He then proceeded with a detailed explanation of the maps, geographic design, coverage areas, overlapping areas, response times and the response time calculation formula, NFPA standards, efficient staffing models, and 911 data. Chief Gerber also reviewed floor plan sizes, functionality, maintenance costs, and construction materials, using a forty (40) year forecast. A site has not yet been chosen for the new station near R Street; an area was just used for plotting purposes. Availability, viability, and goals will be considered when choosing an actual site. During the project, careful consideration is also being placed on the Mayor's 2016 vision, the City's development vision, and the vision of the Fire Department. A work session to discuss the project in detail before the retreat was recommended. The work session will include members from the Municipal Services Committee, Finance Committee, PCDC, and the full Council if desired. The Committee also recommended using overlay maps, reviewing advantages and disadvantages for each option, reviewing alternatives within the downtown station plan, and discussing anticipated costs and funding sources. Chief Gerber agreed to provide staffing and shift information to the Committee at their next meeting. c. Matrix Update 4P and 5P: The Global Voices Radio and Code Red presentation is scheduled for the next meeting, March 20, 2006. 7P: Chair Cerino discussed the construction strategy with Director Faber, including the problem with Hole 11. 10P: Chief Kelly reported the project is on track. There will be a thirty (30) day warning period, commencing April 3, 2006, with two (2) intersections functional. Citations will be issued after that period. Page 4 Municipal Services Minutes March 6, 2006 12P: Although this is done, evaluation of staffing needs continues to be an on-going process. 13P: Director Rempher has asked for movement on this in mid March. She is hopeful this will be ready for report at the second Committee meeting in April, 2006. 1 G: This project is still on-going. There is a director's staff meeting every Monday in which the issues are being narrowed. They are awaiting completion of legislation. Should have more answers by the end of this week. Kent has withdrawn from consideration. Two (2) other options are being reviewed. 4G: Study is on-going. There will be an interim report presented at next month's meeting. The Committee recommended deleting language in the Matrix "Several meetings were held last week." And replace with "More information will be provided throughout the process.". VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:50 p.m. ,- '0)( h Ap roved this ~-,.L day of March, 2006. //l Jcd~~ !&,,~ Tracy lS inton Fire Department Secretary Page 5