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HomeMy WebLinkAbout03-20-2006 MUNICIPAL SERVICES COMMITTEE March 20, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, IS Director Lorrie Rempher, Planning Director Paul Krauss, Fiscal Services Manager Craig Violante, Communications Relations Manager Duanna Richards, and City Attorney Dan Heid. Also present was Jeffrey Oliphant, President of Auburn on First LLC. II. AGENDA MODIFICATIONS There were no Agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the March 6, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6010 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.28..010 of the Auburn City Code relating to noise control. As explained by City Attorney Dan Heid, this Ordinance is intended to address noise generated from trucks, not construction. Municipal Services Minutes March 20, 2006 Page 3, D: The Committee confirmed that public safety training activities between the hours of 7:00 a.m. and 11 :00 p.m. was correctly added under the "Exclusion" section of the Ordinance, based on Public Safety Chief Jim Kelly's previous recommendation. Vice Chair Peloza moved and Member Wagner seconded to forward Ordinance No. 6010 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 4000 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Purchase and Sale Agreement between the City of Auburn and Auburn on First LLC. Planning Director Paul Krauss informed the Committee that this Resolution was a direct outgrowth of the request in 2004/2005 for proposals for the development of public parking lots in the City's downtown area. These efforts resulted in two (2) responses that were evaluated by a committee appointed by the Mayor. The J. C. Penney proposal was rejected based on the fact that it did not meet the goals and guidelines established by the program. The Auburn on First LLC proposal for the purchase of the City's parking lot on the corner of 1 st Street NE and "A" and the construction of a medical office space on the former Mel's site was accepted. Director Krauss proceeded with a detailed explanation of the two (2) offers relating to the Auburn on First LLC proposal. One, if the City's thirty (30) parking spaces were relocated some place else on the Mel's property, and the other for outright purchase. Jeffrey Oliphant, President of Auburn on First LLC, has closed on the Mel's property and has been working with Auburn Regional Medical Center on several variations of larger, combined developments. Those negotiations are on going at this time. Director Krauss introduced Mr. Oliphant, who presented the concept and goals of the plans, along with visual images, and answered questions from the Committee. This information will also be presented to the Finance Committee. Since the plans are still in a state of flux, Director Krauss felt it would be premature to present this information to the full Council at this juncture. City Attorney Heid distributed a revised copy of the Purchase and Sale Agreement correcting numbering issues on Pages 4 and 6. Page 2 Municipal Services Minutes March 20, 2006 Vice Chair Peloza moved and Member Wagner seconded to forward Resolution No. 4000 to full Council for approval as amended to correct numbering errors. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Auburn Community Radio Station Status IS Director Lorrie Rempher distributed to the Committee and reviewed an Auburn Community Radio Coverage Map/Lower Power AM Station, illustrating primary, secondary, potential, and suggested coverage areas as the station exists today. The station is located at the bottom of the transit station and does not perform live broadcasts. It is completely computerized. One of the agreements entered into between the City and the station allows the City to take control of the station at any time for emergency broadcasting purposes. Set-up, testing, and training are now complete. Director Rempher performed a demonstration, initializing control of the station, and reviewed the number and types of messages that can be enabled. Director Rempher went on to explain it was the City's original plan to install additional broadcast towers. A better option, however, would be to go to a lower power FM transmitter because coverage is better with the single transmitter. There is a transmission site formerly owned by this station at Green River. Director Rempher received confirmation of re-filing today. The City should know in the near future whether or not it will get that station. If so, the City will be able to use the lower AM station in the area it has and then expand to the lower power FM station to get a much larger range at a lower cost. It will cost approximately $30,000.00 to implement the low power FM station. More information on this proposal will be coming in the next month. The Committee suggested the City consider adding an additional transmitter to cover any gaps of coverage on Auburn Way South. B. Code Red and Global Voices Emergency Radio Systems Director Rempher reported on the functionality, capacity, administrative management, and data maintenance of the system for sending emergency phone messages within the city limits of Auburn, using a map or an all-call list. The system cost $10,000.00 to buy and $5,000.00 per year to run, giving the City 25,000 minutes. If other Valley Com organizations choose to go onto the system, the City will receive additional minutes. City staff is in the process of developing call lists so applicable staff members and officials are notified when messages are sent. Page 3 Municipal Services Minutes March 20, 2006 A Code Red Telephone Emergency Notification Communications Plan was distributed to the Committee and reviewed by Communications Relations Manager Duanna Richards. As explained by Manager Richards, one of the most important parts of launching a new service is making sure the citizens are notified in as many different ways as possible. This plan will be the template used for communicating any new service the City is implementing. Citizen questions about the service will be referred to the Police volunteers. c. Matrix Update The Committee agreed to defer updating the Matrix to their next meeting. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:20 p.m. Approved this 3 (t-L day of April, 2006. lIi.~.../ /.. ~ - --/ /I /2 .. Q!~ ~ ~J(.i::);(41~~'J T~~cy 'LBlinton Fire Department Secretary Gene Cerino Chair Page 4