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HomeMy WebLinkAbout04-03-2006 MUNICIPAL SERVICES COMMITTEE APRIL 3, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Planning Director Paul Krauss, Finance Director Shelley Coleman, Solid Waste Supervisor Sharon Hlavka, and City Attorney Dan Heid. Also present was Jamelle Garcia, representative of Auburn Municipal Airport, and Paullrby, representative of Hebert Research, Inc. II. AGENDA MODIFICATIONS The Committee agreed to alter the order of items under Information/Discussionto allow for a later arrival by Paullrby. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the March 20, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance NQ. 6016 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.42.060 of the Auburn City Code relating to fines for infractions committed in connection with the City's automated traffic enforcement program. Municipal Services Minutes April 3, 2006 As explained by City Attorney Dan Heid, this Ordinance is intended to provide a similar cost relationship to other parking tickets issued by the City. Even though the violations issued under this program are moving violations, they are legally considered more like a parking ticket. It, therefore, makes sense that the program includes provisions for late penalties and collection costs, in parity with the way these matters are treated in other areas of the code. Vice Chair Peloza moved and Member Wagner seconded to forward Ordinance No. 6016 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions There were no Resolutions for Committee consideration. v. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 6004 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5970, the 2006 Budget Ordinance, and authorizing amendment to the City of Auburn 2006 Budget as set forth in Schedule "A". Finance Director Shelley Coleman advised the Committee that this Ordinance is the first budget amendment for the 2006 budget. It consists mostly of carry-forwards; grants; the addition of two (2) half-time Full-Time Employees (FTE's) in the Parks Department due to a recent reorganization; and $35,000.00 added to the Drug Forfeiture Fund for the purchase, support, and installation of four (4) laptops in drug enforcement police vehicles. Director Coleman proceeded with a detailed explanation of the recent Parks reorganization. One (1) FTE Parks Department position was moved to Multimedia and one (1) FTE Parks Department position was moved to Finance. To compensate for these moves, Mayor Lewis is recommending the City add two (2) half-time FTE's, or the equivalent of one (1) FTE, back to the Parks Department to help backfill the duties left by those employees who have moved. Essentially, there is one (1) less Parks Department employee. The overall FTE gain to the City, however, is one (1 ). On a side note, Chair Cerino commended Solid Waste Supervisor Sharon Hlavka and her department on the spring clean-up efforts. B. Airport Appraisals and Update Page 2 Municipal Services Minutes April 3, 2006 Jamelle Garcia, Manager of the Auburn Municipal Airport, distributed, and reviewed with the Committee, a new Land Leases Market Rate Analysis, with changes highlighted, indicating original lease terms, land areas, original square footage, current square footage, market rate per appraisals, and 2006 monthly rates and rates per square foot. As defined by Mr. Garcia, "absolute net" means "all expenses". Page 27, Property Description, Last Sentence: Member Wagner noted the discrepancy between what the lease states as land area and what the drawings attached to the lease states. According to Director Coleman, the land area indicated (26,765) was obtained from the most recent lease and accounts for five feet (5') between the buildings and three feet (3') for foundation. It is not the exact footprint of the building. Page 29, Comments, First Sentence: Mr. Garcia will confirm there is a signed Lease under the current terms. Page 23, Correlation and Conclusion to Market Value, Last Sentence of First Paragraph: At this time, there is no specific justification for the "approximate 50% upland versus wetland ratio". Based on the Committee's request, Mr. Garcia will send a written request for justification of this ratio and report back to the Committee. At this juncture, this information is being presented to the Committee as "Information" only. It is not going to the full Council for approval. Member Wagner will talk to Mayor Lewis about the possibility of having this presented to the full Council for approval. Mr. Garcia distributed, and reviewed with the Committee, an update to the improvements and current status of projects indicating Auburn Municipal Airport's mission, vision, accomplishments, on-going tasks, some projects in progress, and working capital for the periods of December 13, 2004 and December 13, 2005. Mr. Garcia provided a detailed explanation of the capital budget and answered questions from the Committee. He also addressed maintenance and safety issues relating to the hangers and headers, and bids in connection with repairs. Mr. Garcia and Director Coleman are in the process of preparing a cost proposal for repairing the leaking hangers. C. Citizen Survey Presentation Paul Irby of Hebert Research, Inc. provided a detailed report, and answered questions from the Committee, on the objectives, methodology, respondent profile, survey questions, rate of response, findings, and conclusions of the City of Auburn Summary Report Resident Survey dated March, 2006. The purpose of the Survey, in part, was to examine the attitudes and perceptions of the citizens regarding overall quality of life in Page 3 Municipal Services Minutes April 3, 2006 Auburn, examine priorities of citizens, and determine how well the City is doing in providing services and programs. In summary, the overall quality of life in the City remains high, but appears to have declined slightly since 2005. Quality of life driver variables included the natural environment, recreational and cultural opportunities, crime and safety, job and economic opportunities, traffic congestion, roads, and public transit. Traffic and crime were among the most important problems of the citizens, with traffic being the major concern. A good trend to see, as identified by Mr. Irby, was that over eighty percent (80%) of the respondents "agreed" or "strongly agreed" that Auburn is a good place for families. This is a competitive advantage compared to other cities. Overall satisfaction with City services was good, with over ninety-six percent (96%) having a high to moderate level of satisfaction. Areas of high importance, performing well, included parks and recreation, major events, communication with the public, public access TV, helpfulness/friendliness of City staff, and opportunities for involvement in public decision-making. There were four (4) areas that were higher in importance, yet lower in performance. They included code enforcement, sidewalk and street landscaping, adequacy of street lighting, adequate flood drains, and street maintenance. Mr. Irby suggested that the City may want to devote more effort in these areas. Taxes were an issue of moderate concern for the respondents. Mr. Irby strongly recommended the City watch this over time. Roads were the first priority of the respondents for spending extra dollars. D. Possible Garbage Strike Contingency Plan Solid Waste Supervisor Sharon Hlavka distributed a copy of Waste Management's March 31, 2006 letter for the Committee's review. Waste Management will be negotiating for two (2) more weeks. Two (2) dates have been set and both sides are talking to arrive at a fair agreement. They are in touch with Supervisor Hlavka on a daily basis. The City intends to hold to its contract with Waste Management. Supervisor Hlavka has asked Allied and Waste Connections if they would step in if needed. Allied has not responded; Waste Connections said they could step in, but not until there was a default of the contract. E. Photo Enforcement Update As reported by Chief of Public Safety Jim Kelly, photo enforcement is still on the move. Signs will appear at all major arterial intersections. In addition, there are other signs stating there is a $101.00 fine with more detailed information. During contract negotiations with Red Flex regarding motor vehicle detection, the City agreed to use video as opposed to cutting loops in the road. Red Flex has asked, and the City has consented, to use loop Page 4 Municipal Services Minutes April 3, 2006 detection. It is more accurate and will pose fewer problems in the future. This just for detecting the violation; video will still be available to view the actual violator. Mayor Lewis wants to ensure that the cost neutrality is not affected by the loop detection, Red Flex has to repair the infrastructure at their cost, and they have to upgrade the City's loop system when they tie into it, if it needs upgrading. May 3, 2006 is the scheduled "active" date for the first two (2) intersections. Warning notices will be issued for the first thirty (30) days. By June 3, 2006 the system should be active for infractions. After a thirty (30) day evaluation period, the City will be pushing Red Flex to get the rest of the other eight (8) intersections active. Multimedia is planning a public education campaign that will start in the very near future. VI. ADJOURNMENT: With no further public business the meeting adjourned at 7:08 pm. Approved this / 711 day of April, 2006. -() J ~ ~V( iltu;Jy-J ~~ Tracy ~inton Chair Fire Department Secretary Page 5