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HomeMy WebLinkAbout04-17-2006 ~ MUNICIPAL SERVICES COMMITTEE APRIL 17, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Planning Director Paul Krauss, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Information Services Director Lorrie Rempher, Community Development Administrator David Osaki, and City Attorney Dan Heid. II. AGENDA MODIFICATIONS The Committee agreed to move Item V. D. Ordinance No. 6003 to V. C. and move the Matrix Update to the last item under Information/Discussion Items. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the April 3, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee consideration. B. Resolutions 1. Resolution No. 4013 A resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of grant funds from the Department of Municipal Services Minutes April 17, 2006 Homeland Security in an amount not less than Two Thousand Five Hundred Dollars ($2,500.00), and authorizing the Mayor and City Clerk to execute the necessary documents to accept said funds As explained by Deputy Fire Chief Mike Gerber, the Fire Stoppers Program is a nationwide program, administered locally through the King County Fire and Life Safety Association. The program trains Fire Department personnel to intervene into potential juvenile fire problems and concerns. Cases are usually generated through the school system or from specific incidents responded to by the Fire Department in the juvenile's home or community. Once interviewed, recommendations are made to programs for support and counseling, if needed. This grant fully funds this program, paying for whatever level of intervention is recommended, including professional services. The Fire Department currently interviews approximately six to ten (6 to 10) juveniles per year. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4013 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 v. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 6017 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.28.010 of the Auburn City Code relating to noise control Planning Director Paul Krauss noted this item should have been placed under IV. A. Ordinances because it was slated for Council action at the meeting following the Municipal Services Committee meeting. This Ordinance was drafted by the Planning and Community Development Committee (PCDC) as a result of complaints concerning construction noise, especially as it occurred next to existing single family neighborhoods, and the City's inability to regulate the same. During the draft process, amendments were also added to provide flexibility to the City to complete public projects. Community Development Administrator David Osaki distributed highlighted changes to Section 8.e., Page 3, of the Ordinance, and reviewed changes proposed by the Ordinance. As proposed, the Ordinance would limit construction noise in sensitive areas such as R1, R2, R3 and PUD zones between 7:00 p.m. and 7:00 a.m. on weekdays and between 6:00 p.m. and 9:00 a.m. on Saturdays and Sundays. Recognizing these limitations, the PCDC added language granting the Page 2 Municipal Services Minutes April 17, 2006 Planning Director authority to waive restricted hours based on specific criteria. The Mayor or his designee will also have authority to waive restrictions as necessary relating to public agency projects. Although the Committee concurred with the proposed changes, they also recommended reviewing this Ordinance again, at a later date, to consider noise restrictions in commercial districts. Page 3; 8a, 8b, and 9.: The Committee asked for clarification of "between" times as identified in this and other sections of the Ordinance. Based on further discussion, the Committee asked City Attorney Dan Heid to create alternative language to clarify this issue. Chief of Public Safety Jim Kelly noted a conflict between Sections 8b and 9, making enforcement potentially difficult. According to Administrator Osaki, the language in 8b was intended to address noise from large construction projects; the language in 9 was intended to address noise from small residential projects, typically performed by the home owner. To resolve potential conflicts, the Committee recommended inserting the language "performed by the home owner" in section 9 after the language "temporary projects". After reviewing the changes presented and further revised by Attorney Heid, the Committee recommended this Ordinance move forward to PCDC with the amendments mentioned to Page 3, 8.a., 8.b., 8.e., and 9. B. Resolution No. 4014 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal The Committee reviewed Exhibit "A" Public Works Surplus Items. Per Finance Director Shelley Coleman, all items are currently obsolete or non- repairable and ready for surplus. Unless a non-profit organization shows interest in the items, they will go to M & 0 for auction. There were no questions or comments from the Committee. c. Ordinance No. 6003 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 3.02 of the Auburn City Code and thereby establishing a biennial budget process effective January 1, 2007 Director Coleman distributed, and reviewed with the Committee, current and proposed budget layout information. As promised during the review of the budget last October, City staff is going to start modifying the way the budget document looks to make it more user friendly. They are also working on a two-year budget document that describes each individual budget year. Page 3 Municipal Services Minutes April 17, 2006 The Budget Summary will contain the transmittal letter, the budget process, and the budget policies. It will also include a "liftable" piece for Budget in Brief with a reader's guide. The budget document will still have an Appendix as it does now, with a statistical section and glossary as required. The document will also include the Financial Plan, containing the five-year forecast, and the City's debt information. In addition, it will include the Operating Budget, Program Improvements, Capital Budget, and Details containing the more academic schedules. The document will be organized by department/fund. A description of each department's budget will be located in the front of that department's section. Director Coleman distributed, and reviewed with the Committee, a sample of the Airport Fund Working Capital Budget for explanation purposes. Overall, according to Director Coleman, these changes will allow staff to spend more time on planning the budget and less time on preparing the budget document. Although the document will only be produced and adopted once every two years, the process will still provide for mid-term correction and/or adjustment opportunities. D. Matrix Update The Committee reviewed the Matrix in detail, making appropriate updates as follows: 1 P: There will be a report on the ballot preparation in July, 2006. 2P: There will be a report on the ballot preparation in July, 2006. 4P: The next review is scheduled for October, 2006. 5P: Completed 6P: As explained by Mayor Lewis, there are two different kinds of master plans as they pertain to airports. One master plan has to do with things concerning the FAA. The other has to do with economic development. Mayor Lewis is calling together a taskforce to work on the Airport Economic Development Master Plan and report back to the Committee in September, 2006. Mayor Lewis will also update the Committee as soon as the taskforce is formed. 7P: Groundbreaking date is scheduled for September, 2006. The target date for authorizing bonds will, therefore, be in August, 2006. Director Coleman will present a new schedule to the Committee at their first meeting in May, 2006. 8P: The bonds for the cemetery improvements will be included in the Golf Course Clubhouse Development bond issue. This will be addressed with the new scheduled due to be presented to the Committee at their first meeting in May, 2006. Page 4 )c ~" Municipal Services Minutes April 17, 2006 9P: Communications Relations Manager Duanna Richards is now the Lead on this project. She will provide the next update in September, 2006. 10P: Progress is moving forward to trade mark the "Photo Save" slogan. Chair Cerino commended Deputy Police Chief Bob Lee on the recruiting brochure he prepared. 11 P: Completed 12P: Completed 13P: The RAIN implementation is scheduled for the second week in June, 2006. Information Services Director Lorrie Rempher will present a final report to the Committee in July, 2006. 1 G: This goal has been changed to a project entitled "14P Fire Authority". There will be a review of the ballot preparation in July, 2006. In addition, Chief Kelly advised the Committee that a plan needs to be developed identifying, in part, what the Fire Authority is going to do and who will be the partners. Updates of the plan will be presented on an on- going basis. 3G: This goal has been changed to two projects, one entitled "15P Fiber Optic Network for Business Core" slated for update in June, 2006, and the other entitled "16P Valley Cities Wireless Pilot Plan", slated for update in May, 2006. 4G: Chief Kelly will continue to provide committee updates as he gets them. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:17 p.m. . /.::# Approved thiS . day of May, 2~~ r- Q' J r_ .' /'v k ~ ~~ ~ ~(: f:j?ltI&{i;0 Gene Cerino Tracy.. ainton Chair Fire Department Secretary Page 5