HomeMy WebLinkAbout04-17-2006
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MUNICIPAL SERVICES COMMITTEE
APRIL 17, 2006
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Council members present included: Vice Chair Bill Peloza and
Member Rich Wagner. Staff members present included: Mayor Pete Lewis,
Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief
Mike Gerber, Planning Director Paul Krauss, Finance Director Shelley Coleman,
Public Works Director Dennis Dowdy, Information Services Director Lorrie
Rempher, Community Development Administrator David Osaki, and City Attorney
Dan Heid.
II. AGENDA MODIFICATIONS
The Committee agreed to move Item V. D. Ordinance No. 6003 to V. C. and
move the Matrix Update to the last item under Information/Discussion Items.
III. CONSENT ITEMS
A. Approval of Minutes
1. The minutes from the April 3, 2006 Municipal Services Committee
meeting were reviewed.
Vice Chair Bill Peloza moved and Member Rich Wagner seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for Committee consideration.
B. Resolutions
1. Resolution No. 4013
A resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of grant funds from the Department of
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April 17, 2006
Homeland Security in an amount not less than Two Thousand Five
Hundred Dollars ($2,500.00), and authorizing the Mayor and City
Clerk to execute the necessary documents to accept said funds
As explained by Deputy Fire Chief Mike Gerber, the Fire Stoppers
Program is a nationwide program, administered locally through the
King County Fire and Life Safety Association. The program trains
Fire Department personnel to intervene into potential juvenile fire
problems and concerns. Cases are usually generated through the
school system or from specific incidents responded to by the Fire
Department in the juvenile's home or community.
Once interviewed, recommendations are made to programs for
support and counseling, if needed. This grant fully funds this
program, paying for whatever level of intervention is recommended,
including professional services. The Fire Department currently
interviews approximately six to ten (6 to 10) juveniles per year.
Vice Chair Bill Peloza moved and Member Rich Wagner seconded
to forward Resolution No. 4013 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
v. INFORMATION/DISCUSSION ITEMS
A. Ordinance No. 6017
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 8.28.010 of the Auburn City Code relating to noise
control
Planning Director Paul Krauss noted this item should have been placed
under IV. A. Ordinances because it was slated for Council action at the
meeting following the Municipal Services Committee meeting.
This Ordinance was drafted by the Planning and Community Development
Committee (PCDC) as a result of complaints concerning construction
noise, especially as it occurred next to existing single family
neighborhoods, and the City's inability to regulate the same. During the
draft process, amendments were also added to provide flexibility to the
City to complete public projects.
Community Development Administrator David Osaki distributed
highlighted changes to Section 8.e., Page 3, of the Ordinance, and
reviewed changes proposed by the Ordinance. As proposed, the
Ordinance would limit construction noise in sensitive areas such as R1,
R2, R3 and PUD zones between 7:00 p.m. and 7:00 a.m. on weekdays
and between 6:00 p.m. and 9:00 a.m. on Saturdays and Sundays.
Recognizing these limitations, the PCDC added language granting the
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Planning Director authority to waive restricted hours based on specific
criteria. The Mayor or his designee will also have authority to waive
restrictions as necessary relating to public agency projects.
Although the Committee concurred with the proposed changes, they also
recommended reviewing this Ordinance again, at a later date, to consider
noise restrictions in commercial districts.
Page 3; 8a, 8b, and 9.: The Committee asked for clarification of
"between" times as identified in this and other sections of the Ordinance.
Based on further discussion, the Committee asked City Attorney Dan Heid
to create alternative language to clarify this issue. Chief of Public Safety
Jim Kelly noted a conflict between Sections 8b and 9, making enforcement
potentially difficult. According to Administrator Osaki, the language in 8b
was intended to address noise from large construction projects; the
language in 9 was intended to address noise from small residential
projects, typically performed by the home owner. To resolve potential
conflicts, the Committee recommended inserting the language "performed
by the home owner" in section 9 after the language "temporary projects".
After reviewing the changes presented and further revised by Attorney
Heid, the Committee recommended this Ordinance move forward to
PCDC with the amendments mentioned to Page 3, 8.a., 8.b., 8.e., and 9.
B. Resolution No. 4014
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
The Committee reviewed Exhibit "A" Public Works Surplus Items. Per
Finance Director Shelley Coleman, all items are currently obsolete or non-
repairable and ready for surplus. Unless a non-profit organization shows
interest in the items, they will go to M & 0 for auction.
There were no questions or comments from the Committee.
c. Ordinance No. 6003
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 3.02 of the Auburn City Code and thereby
establishing a biennial budget process effective January 1, 2007
Director Coleman distributed, and reviewed with the Committee, current
and proposed budget layout information. As promised during the review
of the budget last October, City staff is going to start modifying the way the
budget document looks to make it more user friendly. They are also
working on a two-year budget document that describes each individual
budget year.
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The Budget Summary will contain the transmittal letter, the budget
process, and the budget policies. It will also include a "liftable" piece for
Budget in Brief with a reader's guide. The budget document will still have
an Appendix as it does now, with a statistical section and glossary as
required. The document will also include the Financial Plan, containing
the five-year forecast, and the City's debt information. In addition, it will
include the Operating Budget, Program Improvements, Capital Budget,
and Details containing the more academic schedules.
The document will be organized by department/fund. A description of
each department's budget will be located in the front of that department's
section. Director Coleman distributed, and reviewed with the Committee,
a sample of the Airport Fund Working Capital Budget for explanation
purposes.
Overall, according to Director Coleman, these changes will allow staff to
spend more time on planning the budget and less time on preparing the
budget document. Although the document will only be produced and
adopted once every two years, the process will still provide for mid-term
correction and/or adjustment opportunities.
D. Matrix Update
The Committee reviewed the Matrix in detail, making appropriate updates
as follows:
1 P: There will be a report on the ballot preparation in July, 2006.
2P: There will be a report on the ballot preparation in July, 2006.
4P: The next review is scheduled for October, 2006.
5P: Completed
6P: As explained by Mayor Lewis, there are two different kinds of
master plans as they pertain to airports. One master plan has to do with
things concerning the FAA. The other has to do with economic
development. Mayor Lewis is calling together a taskforce to work on the
Airport Economic Development Master Plan and report back to the
Committee in September, 2006. Mayor Lewis will also update the
Committee as soon as the taskforce is formed.
7P: Groundbreaking date is scheduled for September, 2006. The
target date for authorizing bonds will, therefore, be in August, 2006.
Director Coleman will present a new schedule to the Committee at their
first meeting in May, 2006.
8P: The bonds for the cemetery improvements will be included in the
Golf Course Clubhouse Development bond issue. This will be addressed
with the new scheduled due to be presented to the Committee at their first
meeting in May, 2006.
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9P: Communications Relations Manager Duanna Richards is now the
Lead on this project. She will provide the next update in September,
2006.
10P: Progress is moving forward to trade mark the "Photo Save" slogan.
Chair Cerino commended Deputy Police Chief Bob Lee on the recruiting
brochure he prepared.
11 P: Completed
12P: Completed
13P: The RAIN implementation is scheduled for the second week in
June, 2006. Information Services Director Lorrie Rempher will present a
final report to the Committee in July, 2006.
1 G: This goal has been changed to a project entitled "14P Fire
Authority". There will be a review of the ballot preparation in July, 2006.
In addition, Chief Kelly advised the Committee that a plan needs to be
developed identifying, in part, what the Fire Authority is going to do and
who will be the partners. Updates of the plan will be presented on an on-
going basis.
3G: This goal has been changed to two projects, one entitled "15P Fiber
Optic Network for Business Core" slated for update in June, 2006, and the
other entitled "16P Valley Cities Wireless Pilot Plan", slated for update in
May, 2006.
4G: Chief Kelly will continue to provide committee updates as he gets
them.
VI. ADJOURNMENT:
With no further public business the meeting adjourned at 6:17 p.m.
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Approved thiS . day of May, 2~~
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Gene Cerino Tracy.. ainton
Chair Fire Department Secretary
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