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HomeMy WebLinkAbout07-17-2006 MUNICIPAL SERVICES COMMITTEE JULY 17, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, Planning Director Paul Krauss, Solid Waste Supervisor Sharon Hlavka, Building Division Manager Jim Tinner, Economic Development Planner AI Hicks, Development Services Coordinator Steve Pilcher, and City Attorney Dan Heid. Also present were Annette Sommer of Seattle-Northwest Securities Corporation and Hugh Spitzer of Foster Pepper (bond counsel). II. AGENDA MODIFICATIONS The Committee agreed to include the addition of "Golf Course Bonds" under Section V, Information and Discussion Items. III. CONSENT ITEMS A. Approval of Minutes The minutes of the July 3, 2006 Municipal Services Committee meeting were reviewed. Member Peloza requested the Minutes be amended to reflect his excused absence. The Committee concurred. Member Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda as above-amended. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6035 An Ordinance of the City Council of the City of Auburn, Washington amending Section 10.36.190 of the Auburn City Code and adding a Municipal Services Minutes July 17, 2006 new Section 10.36.191 of the Auburn City Code relating to oversize and commercial vehicles on residential or non-arterial streets Chair Cerino introduced and explained the purpose of the most recent version of Ordinance No. 6035. The Committee agreed with the change to allow citizens a twenty-four (24) hour period to park recreation vehicles for preparation and clean-up, and with the thirty feet (30') total length limitation. With the assistance of City Attorney Dan Heid, the Committee discussed the definitions of recreational vehicles vs. oversized and commercial vehicles, and the proposed violation penalty of $101.00. Member Peloza moved and Member Wagner seconded to forward Ordinance No. 6035 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 4057 A resolution of the City Council of the City of Auburn, Washington, regarding tenant relocation costs for the City Hall Annex, expansion of the Downtown Town Center Plaza, and improvements to the City of Auburn downtown parking facilities Economic Development Planner AI Hicks reviewed with the Committee Resolution No. 4057 and the options for paying or opting out of relocation costs. During the review, the Committee discussed the negotiation and condemnation process. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4057 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 4058 A resolution of the City Council of the City of Auburn, Washington, authorizing an amendment to the Washington State Department of Ecology 2006-2007 Ecology Coordinated Prevention Grant Program and authorizing the acceptance of additional grant funds in the amount of Fourteen Thousand Seven Hundred Twenty Seven Dollars ($14,727.00) Finance Director Shelly Coleman introduced Resolution No. 4058. The additional grant funds will be used to enhance the educational program for business recycling. Page 2 Municipal Services Minutes July 17, 2006 Member Peloza moved and Member Wagner seconded to forward Resolution No. 4058 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Golf Course Bonds (Coleman) As explained by Director Coleman, City Staff recently met with the architect; the drawings are currently at sixty percent (60%). As such, the project is coming in at approximately 4.7 to 4.8 million dollars. Director Coleman then introduced Annette Sommer of Seattle-Northwest Securities Corporation, who distributed, and reviewed with the Committee, Preliminary Bond Planning - outlining the financial goals, projected L TGO debt service, market conditions, and interest rate trends. After discussion, the Committee expressed their support for continuation of the project, and further requested that Parks Director Daryl Faber present a report on additional project costs and changes at their next meeting. B. Resolution No. 4059 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a fourth amendment to the Lakeland Annexation and Utilities Agreement between the City and Evergreen Tucci Partners, LLC, to apply all provisions of the agreement to lands added to the original Lakeland Hills Planned Unit Development With the assistance of Development Services Coordinator Steve Pilcher, Planning Director Paul Krauss presented a briefing of Resolution No. 4059, amending the Lakeland Annexation and Utilities Agreement. Discussion focused on rate of traffic, fire impact fees, addressing issues, and park improvements. C. Street Naming and Addressing Director Krauss provided an overview of the proposed address changes and, with the assistance of Building Division Manager Jim Tinner and Deputy Fire Chief Mike Gerber, answered questions from the Committee regarding specific changes and the implementation process. A public hearing will be held in early September, 2006. D. Fire Accreditation Chief Gerber distributed, and reviewed with the Committee, fire accreditation information from the Center for Public Safety Excellence. Discussion focused on the benefits and process for becoming accredited and the potential use of consultants to aid in the process. E. Fire Uniform Vendor Contract Page 3 Municipal Services Minutes July 17, 2006 Chief Gerber presented samples of the new Fire Department uniforms being supplied by Cintas. The new uniforms are being implemented to provide a more standardized, professional appearance of the personnel. The Committee expressed their support of the new uniforms. F. Matrix Update 1 P - Complete Fire Station Financial Analysis: Still ongoing. 2P - Build South Fire Station: Currently in Phase 1 of a 2, Soil Testing. 13P - RAIN: Project Completed. 4G - Jail Alternatives: Member Wagner attended a recent workshop with the consultant. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 7:00 p.m. 7 ffL ~.~.p. roved this day of August, 2006. ... t21 J vf7 0_-1- (.P~ L a,l;{j)" i:Ja{/'rvLfft~ Gene Cerino Tracy L~inton Chair Fire Department Secretary Page 4