The URL can be used to link to this page

Home My WebLink About08-07-2006 MUNICIPAL SERVICES COMMITTEE AUGUST 7, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Finance Director Shelley Coleman, Director of Human Resources/Risk Management Brenda Heineman, Parks Director Daryl Faber, Interim Planning Director David Osaki, Economic Development Manager Dave Baron, Building Division Manager Jim Tinner, Employee Relations and Compensation Manager John Fletcher, Development Services Coordinator Steve Pilcher, and City Attorney Dan Heid. Also present were Lindsay A. Sovde, Vice President of Seattle-Northwest Securities Corporation; Alice Ostdiek of Foster Pepper; and Paul Barry of Harris & Associates. II. AGENDA MODIFICATIONS The Committee agreed to move Discussion/Information Item V-I Resolution No. 4073 before Item V-H Matrix Update. III. CONSENT ITEMS A. Approval of Minutes 1. The Minutes of the July 17, 2006 Municipal Services Committee meeting were reviewed. Member Bill Peloza moved and Member Rich Wagner seconded to approve the Minutes. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Public Works Agreement Number AG-C-225 Municipal Services Minutes August 7, 2006 Approve Amendment #1 to Agreement No. AG-C-225 between the City of Auburn and BCRA relating to annual on-call for architectural services. Member Peloza moved and Member Wagner seconded to forward Project Number AG-C-225 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 2. Parks, Arts, and Recreation Project Number CP0617 Grant permission to advertise for bids for Project No. CP0617, Mountain View Cemetery Mausoleum Building. Member Peloza moved and Member Wagner seconded to forward Project Number CP0617 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 3. Parks, Arts, and Recreation Project Number C310AO Grant permission to advertise for bids for Project No. C310AO, Veterans Memorial Park Building. Member Peloza moved and Member Wagner seconded to forward Project Number C31 OAO to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 4. Parks, Arts, and Recreation Project Number CP0327 Grant permission to advertise for bids for Project No. CP0327, Auburn Golf Course Clubhouse. Member Peloza moved and Member Wagner seconded to forward Project Number CP0327 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee consideration. B. Resolutions There were no Resolutions for Committee consideration. Page 2 Municipal Services Minutes August 7, 2006 V. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 6038 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 12.52 and 15.52 of the Auburn City Code, relating to street names and building numbering Building Division Manager Jim Tinner and Development Services Coordinator Steve Pilcher responded to questions from the Committee regarding County systems and potential, future annexations, and how the same may affect street naming and numbering. Concerns were expressed for preserving long-standing resident addresses. The Committee agreed that address changes should be avoided whenever possible. B. Ordinance No. 6039 An Ordinance of the City of Auburn, Washington, relating to contracting indebtedness; providing for the issuance of $3,350,000 par value of Limited Tax General Obligation Bonds, Series 2006A of the City for general City purposes to provide funds with which to make cemetery improvements, certain other improvements to an exiting public golf course and the related facilities, and to pay the costs of issuance of the series 2006A bonds; providing for the issuance of $1,890,000 par value of limited tax general obligation bonds, series 2006T (Taxable) of the City for general City purposes to provide funds with which to develop a restaurant and related facilities at the golf course clubhouse and to pay the costs of issuance of the Series 2006T (Taxable) bonds; fixing the date, form, maturities, interest rates, terms and covenants of the bonds; establishing bond accounts and project funds related to each series of bonds; (providing for the purchase of bond issuance;) and approving the sale and providing for the delivery of the bonds to Seattle-Northwest Securities Corporation of Seattle, Washington Finance Director Shelley Coleman distributed, and reviewed with the Committee, Ordinance No. 6039, along with attachments provided by Foster Pepper PLLC. Lindsay A. Sovde, Vice President of Seattle- Northwest Securities Corporation also distributed, and reviewed with the Committee, Bond Pricing Results dated August 7, 2006. Ms. Sovde reported that the bond issue was well received. Information presented focused on Financing Goals, Projected L TGO Debt Service, Market Conditions/lnterest Rate Trends, Market Conditions/Flattening of the Yield Curve, and Comparable Investor Yields. Alice Ostdiek of Foster Pepper assisted with information presented to the Committee. Director Coleman was commended on her effort and performance on this project. Page 3 Municipal Services Minutes August 7, 2006 No action being required of the Committee, Member Peloza moved and Member Wagner seconded that the record show the Committee's concurrence on Ordinance No. 6039. MOTION CARRIED UNANIMOUSLY. 3-0 C. Resolution No. 4069 A Resolution of the City Council of the City of Auburn, King County, Washington, authorizing the execution of an Agreement between the City of Auburn and AllianceOne Receivables Management, Inc., an AllianceOne company, to provide collection services for the Auburn Municipal Court Director of Human Resources/Risk Management Brenda Heineman and Employee Relations and Compensation Manager John Fletcher answered questions of the Committee pertaining to Resolution No. 4069. No action being required of the Committee, Member Peloza moved and Member Wagner seconded that the record show the Committee's concurrence on Resolution No. 4069. MOTION CARRIED UNANIMOUSLY. 3-0 D. Resolution No. 4070 A Resolution of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule relating to implementation of Three Party Outside Utility Extension Agreements Interim Planning Director David Osaki presented information relating to Resolution No. 4070. Discussion focused on the base fee. No action being required of the Committee, Member Peloza moved and Member Wagner seconded that the record show the Committee's concurrence on Resolution No. 4070. MOTION CARRIED UNANIMOUSLY. 3-0 E. Resolution No. 4072 A Resolution of the City Council of the City of Auburn, Washington, stating the City Council's support for King County's "Transit Now" initiative City Attorney Dan Heid assisted with Committee questions and, at the Committee's request, provided maps of the service routes. Attorney Heid will verify if this initiative includes van pools. He also recommended the Council provide an opportunity for public comment. Page 4 Municipal Services Minutes August 7, 2006 F. New Fire Station Bond Based on the Committee's request, Director Coleman distributed, and reviewed with the Committee, tax dollar comparisons and general information about the bonding capacity available under the proposed Regional Fire Protection Service Authority. Included in her report were limits based on maximum twenty (20) years without a vote and maximum twenty-five (25) years with a vote. Total debt, levy revenue, and cost of debt were reviewed. Advantages and disadvantages were discussed, along with ballot strategies. Project Paul Barry of Harris & Associates assisted in the discussion. G. Regional Fire Protection Service Authority Issues regarding this item were discussed in Item F, above. H. Resolution No. 4073 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Buxton Company for services related to Community/D Project Economic Development Manager Dave Baron responded to questions from the Committee relating to project sites, including the Supermall, core Downtown, and north-end. Manager Baron should have the data and select analysis within the next forty-five (45) days. No action being required of the Committee, Member Peloza moved and Member Wagner seconded that the record show the Committee's concurrence on Resolution No. 4073. MOTION CARRIED UNANIMOUSLY. 3-0 I. Matrix Update 1 P and 2P: The financial analysis is dependent on the City's work on Phase One. Soils testing is in progress. 7P and 8P: Architectural drawings are ninety percent (90%) done. The Committee requested that Parks Director Daryl Faber bring to the next Committee meeting the architectural drawings, an update on the concessionaires progress on restaurant vendor, a report on the contract progress, and a presentation on the working capital budget. 6P: Chair Cerino will talk to Director Coleman about presenting a report on this project at the Committee's next meeting. 4G: Chief Kelly is attempting to schedule another meeting on the jail alternatives. 5G: Deputy Fire Chief Mike Gerber reported on progress of identifying Fire Department levels of service. This should be ready for action by the end of September, 2006. Page 5 Municipal Services Minutes August 7, 2006 Chair Cerino informed the Committee of the Emergency Board's next meeting, scheduled for October 2, 2006. He will take responsibility for attending this meeting. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 6:35 pm. " ..s+- Approved this 0.1 day of August, 2006. "-7 ~.i3atA1->&;;~ Tracy [, inton Fire Department Secretary d~~~~ Gene Cerino Chair Page 6