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HomeMy WebLinkAbout09-05-2006 MUNICIPAL SERVICES COMMITTEE SEPTEMBER 5, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Finance Director Shelley Coleman, Director of Human Resources and Risk Management Brenda Heineman, IS Director Lorrie Rempher, Parks Director Daryl Faber, Interim Planning Director David Osaki, Development Services Coordinator Steve Pilcher, Fire Captain Pete Connell, and City Attorney Dan Heid. II. AGENDA MODIFICATIONS The Committee agreed to add Resolution No. 4093 as Item IV.BA. The Committee also agreed to remove from the Agenda Item V.C. Fund Balance Spending - Local Street Fund 103. III. CONSENT ITEMS A. Approval of Minutes 1. The Minutes of the August 21, 2006 Municipal Services Committee meeting were reviewed. Member Bill Peloza moved and Member Rich Wagner seconded to approve the Minutes. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Agreement for Services Number AG-S-014 The City Council authorize execution of Agreement for Services No. AG-S-014 (2006) between the City of Auburn and Pacific Power Generation. Municipal Services Minutes September 5, 2006 Director of Human Resources and Risk Management Brenda Heineman presented background information relating to Agreement for Services Number AG-S-014, and answered questions from the Committee. Member Peloza moved and Member Wagner seconded to forward Agreement for Services Number AG-S-014 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6046 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 8.18.030 and 8.18.040 of the Auburn City Code relating to abandoned shopping carts City Attorney Heid explained the changes proposed in Ordinance No. 6046. Member Peloza moved and Member Wagner seconded to forward Ordinance No. 6046 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 4081 A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to expend funds to abate the litter, junk and weed nuisance at 11002 SE 313th Street, in the City of Auburn, and authorizing a lien for labor and materials The on-going problems associated with the residence above were reviewed by Attorney Heid. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4081 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 4090 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to negotiate and execute contracts with various agencies for jail space Page 2 Municipal Services Minutes September 5, 2006 Attorney Heid reviewed with the Committee Resolution No. 4090 and answered questions relating thereto. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4090 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0. 3. Resolution No. 4091 A Resolution of the City Council of the City of Auburn, Washington, providing for the submission to the qualified electors of the City, at an election to be held on November 7, 2006, of a proposition regarding the creation of the Valley Regional Fire Protection Service Authority coextensive with the boundaries of the cities of Algona, Auburn and Pacific and the approval of a regional fire protection service authority plan; appointing persons to serve on the committees to draft the voter pamphlet statements for and against; and providing for other matters properly related thereto Page 1: Member Wagner recommended, and the Committee agreed, to place the date of the Plan on page one. Mayor Lewis stressed that all documents prepared in draft form should include the date thereon. Page 12, Assets Transferred, Item 1: Needs a period at the end of the sentence. Page 18, Appendix D, Last Sentence: Needs a period at the end of the sentence. Attorney Heid informed the Committee that names of citizens writing the Statements For and Statements Against still need to be inserted into the Resolution. The Resolution must be to the County absolutely no later than September 22, 2006. With that in mind, Attorney Heid recommended the Committee authorize the Mayor to insert the names of these individuals once received. The Committee concurred. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4091 to full Council for approval as above amended. MOTION CARRIED UNANIMOUSLY. 3-0. 4. Resolution No. 4093 A Resolution of the City Council of the City of Auburn, Washington, declaring an emergency with respect to the purchase and installation of hot water boiler components for the City Hall Building Page 3 Municipal Services Minutes September 5, 2006 Director Heineman reviewed with the Committee the current boiler situation and needs relating thereto. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4093 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0. v. INFORMATION/DISCUSSION ITEMS A. Resolution No. 4082 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an easement with Puget Sound Energy, Inc. for utility system facilities Parks Director Daryl Faber provided background information, and answered questions from the Committee, relating to Resolution No. 4082. Member Peloza moved and Member Wagner seconded that the record reflect the Committee's support for Resolution No. 4082. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolution No. 4089 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal As explained by Finance Director Coleman, Resolution No. 4089 is a routine action to surplus property that has become obsolete or is no longer needed by the City. She then proceeded with a review of the current surplus process. Member Peloza moved and Member Wagner seconded that the record reflect the Committee's support for Resolution No. 4089. MOTION CARRIED UNANIMOUSLY. 3-0 C. Golf Course/Cemetery Update Director Faber distributed elevation maps and floor plans of the golf course, and provided a detailed report on the progress of the project. Discussion focused, in part, on hole renovations; club house, banquet facility, pro shop, and basement storage elevations and interiors; pro shop management and pro job description; restaurant and banquet hall capacities; and future timelines of the project. Groundbreaking will probably occur in October, 2006; the estimated completion date is July, 2007. Page 4 Municipal Services Minutes September 5, 2006 Director Faber proceeded with an update on the cemetery project that went out to bid last week. A preconstruction meeting is scheduled for Wednesday, September 6, 2006. D. Cable Franchise Administration Consultation Agreement IS Director Lorrie Rempher reviewed with the Committee the 2006 Agreement for Professional Services AG-C-275. Page 2, First Paragraph: The Committee recommended deleting $300,000.00 and replacing the same with $30,000.00, and deleting the last sentence of the paragraph. E. Interlocal for Valley Cities Strategic Plan Director Rempher provided background information, and answered questions from the Committee, on the Agreement for Consulting Services between the cities of Auburn, Fife, Puyallup, Sumner, Algona, Pacific, Kent, Renton, and Tukwila, the purpose of which would be to complete a Strategic Plan. Costs for completing the Plan will be approximately $40,000.00 and will be paid out of grant funds. Grant reports will be prepared and submitted by Director Rempher. F. Curfew Ordinance With the assistance of Deputy Police Chief Bob Lee, Attorney Heid reviewed with the Committee the provisions of the current curfew Ordinance. The Ordinance is scheduled for formal review in 2007. Member Peloza expressed concerns relating to graffiti within the City, and asked for explanation as to how the current Ordinance may assist in monitoring these types of issues. Discussion focused, in part, on the use of the Ordinance and its effectiveness, and the use of similar Ordinances in other cities. Chief Lee provided examples of how the Ordinance has been helpful to the Police Officers. G. Matrix Update 14P: Pending Council action and voter approval. 15P and 16P: Next update will be January, 2007. 4G: Next update will be October, 2006. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 6:35 pm. day of Septembe!)._ZOO6. // 7 . ~/ ~~lfJ(V~0 Tracy L. Inton Fire Department Secretary Page 5