HomeMy WebLinkAbout09-05-2006
MUNICIPAL SERVICES COMMITTEE
SEPTEMBER 5, 2006
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Council members present included: Member Bill Peloza and Member
Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of
Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob
Lee, Finance Director Shelley Coleman, Director of Human Resources and Risk
Management Brenda Heineman, IS Director Lorrie Rempher, Parks Director
Daryl Faber, Interim Planning Director David Osaki, Development Services
Coordinator Steve Pilcher, Fire Captain Pete Connell, and City Attorney Dan
Heid.
II. AGENDA MODIFICATIONS
The Committee agreed to add Resolution No. 4093 as Item IV.BA. The
Committee also agreed to remove from the Agenda Item V.C. Fund Balance
Spending - Local Street Fund 103.
III. CONSENT ITEMS
A. Approval of Minutes
1. The Minutes of the August 21, 2006 Municipal Services Committee
meeting were reviewed.
Member Bill Peloza moved and Member Rich Wagner seconded to
approve the Minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Contract Administration
1. Agreement for Services Number AG-S-014
The City Council authorize execution of Agreement for Services No.
AG-S-014 (2006) between the City of Auburn and Pacific Power
Generation.
Municipal Services Minutes
September 5, 2006
Director of Human Resources and Risk Management Brenda
Heineman presented background information relating to Agreement
for Services Number AG-S-014, and answered questions from the
Committee.
Member Peloza moved and Member Wagner seconded to forward
Agreement for Services Number AG-S-014 to full Council for
approval.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6046
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 8.18.030 and 8.18.040 of the
Auburn City Code relating to abandoned shopping carts
City Attorney Heid explained the changes proposed in Ordinance
No. 6046.
Member Peloza moved and Member Wagner seconded to forward
Ordinance No. 6046 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4081
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to expend funds to abate the litter, junk and
weed nuisance at 11002 SE 313th Street, in the City of Auburn, and
authorizing a lien for labor and materials
The on-going problems associated with the residence above were
reviewed by Attorney Heid.
Member Peloza moved and Member Wagner seconded to forward
Resolution No. 4081 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4090
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute contracts with
various agencies for jail space
Page 2
Municipal Services Minutes
September 5, 2006
Attorney Heid reviewed with the Committee Resolution No. 4090
and answered questions relating thereto.
Member Peloza moved and Member Wagner seconded to forward
Resolution No. 4090 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0.
3. Resolution No. 4091
A Resolution of the City Council of the City of Auburn, Washington,
providing for the submission to the qualified electors of the City, at
an election to be held on November 7, 2006, of a proposition
regarding the creation of the Valley Regional Fire Protection
Service Authority coextensive with the boundaries of the cities of
Algona, Auburn and Pacific and the approval of a regional fire
protection service authority plan; appointing persons to serve on
the committees to draft the voter pamphlet statements for and
against; and providing for other matters properly related thereto
Page 1: Member Wagner recommended, and the Committee
agreed, to place the date of the Plan on page one. Mayor Lewis
stressed that all documents prepared in draft form should include
the date thereon.
Page 12, Assets Transferred, Item 1: Needs a period at the end of
the sentence.
Page 18, Appendix D, Last Sentence: Needs a period at the end of
the sentence.
Attorney Heid informed the Committee that names of citizens
writing the Statements For and Statements Against still need to be
inserted into the Resolution. The Resolution must be to the County
absolutely no later than September 22, 2006. With that in mind,
Attorney Heid recommended the Committee authorize the Mayor to
insert the names of these individuals once received. The
Committee concurred.
Member Peloza moved and Member Wagner seconded to forward
Resolution No. 4091 to full Council for approval as above amended.
MOTION CARRIED UNANIMOUSLY. 3-0.
4. Resolution No. 4093
A Resolution of the City Council of the City of Auburn, Washington,
declaring an emergency with respect to the purchase and
installation of hot water boiler components for the City Hall Building
Page 3
Municipal Services Minutes
September 5, 2006
Director Heineman reviewed with the Committee the current boiler
situation and needs relating thereto.
Member Peloza moved and Member Wagner seconded to forward
Resolution No. 4093 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0.
v. INFORMATION/DISCUSSION ITEMS
A. Resolution No. 4082
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an easement with Puget
Sound Energy, Inc. for utility system facilities
Parks Director Daryl Faber provided background information, and
answered questions from the Committee, relating to Resolution No. 4082.
Member Peloza moved and Member Wagner seconded that the record
reflect the Committee's support for Resolution No. 4082.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 4089
A Resolution of the City Council of the City of Auburn, Washington,
declaring certain items of property as surplus and authorizing their
disposal
As explained by Finance Director Coleman, Resolution No. 4089 is a
routine action to surplus property that has become obsolete or is no longer
needed by the City. She then proceeded with a review of the current
surplus process.
Member Peloza moved and Member Wagner seconded that the record
reflect the Committee's support for Resolution No. 4089.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Golf Course/Cemetery Update
Director Faber distributed elevation maps and floor plans of the golf
course, and provided a detailed report on the progress of the project.
Discussion focused, in part, on hole renovations; club house, banquet
facility, pro shop, and basement storage elevations and interiors; pro shop
management and pro job description; restaurant and banquet hall
capacities; and future timelines of the project. Groundbreaking will
probably occur in October, 2006; the estimated completion date is July,
2007.
Page 4
Municipal Services Minutes
September 5, 2006
Director Faber proceeded with an update on the cemetery project that
went out to bid last week. A preconstruction meeting is scheduled for
Wednesday, September 6, 2006.
D. Cable Franchise Administration Consultation Agreement
IS Director Lorrie Rempher reviewed with the Committee the 2006
Agreement for Professional Services AG-C-275.
Page 2, First Paragraph: The Committee recommended deleting
$300,000.00 and replacing the same with $30,000.00, and deleting the
last sentence of the paragraph.
E. Interlocal for Valley Cities Strategic Plan
Director Rempher provided background information, and answered
questions from the Committee, on the Agreement for Consulting Services
between the cities of Auburn, Fife, Puyallup, Sumner, Algona, Pacific,
Kent, Renton, and Tukwila, the purpose of which would be to complete a
Strategic Plan. Costs for completing the Plan will be approximately
$40,000.00 and will be paid out of grant funds. Grant reports will be
prepared and submitted by Director Rempher.
F. Curfew Ordinance
With the assistance of Deputy Police Chief Bob Lee, Attorney Heid
reviewed with the Committee the provisions of the current curfew
Ordinance. The Ordinance is scheduled for formal review in 2007.
Member Peloza expressed concerns relating to graffiti within the City, and
asked for explanation as to how the current Ordinance may assist in
monitoring these types of issues. Discussion focused, in part, on the use
of the Ordinance and its effectiveness, and the use of similar Ordinances
in other cities. Chief Lee provided examples of how the Ordinance has
been helpful to the Police Officers.
G. Matrix Update
14P: Pending Council action and voter approval.
15P and 16P: Next update will be January, 2007.
4G: Next update will be October, 2006.
VI. ADJOURNMENT:
There being no further public business, the meeting was adjourned at 6:35 pm.
day of Septembe!)._ZOO6.
// 7
. ~/ ~~lfJ(V~0
Tracy L. Inton
Fire Department Secretary
Page 5