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HomeMy WebLinkAbout09-18-2006 MUNICIPAL SERVICES COMMITTEE MINUTES September 18, 2006 I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council Members included: Vice Chair Bill Peloza and Rich Wagner. Staff members present included: Public Safety Chief Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Finance Director Shelley Coleman, Mayor Pete Lewis, Solid Waste Supervisor Sharon Hlavka, Parks Director Daryl Faber, HR/Risk Management Director Brenda Heineman, Financial Planning Manager Dawna Truman, Emp. ReI. and Comp Manager John Fletcher, IS Director Lorrie Rempher, Asst. Fire Chief Stan Laatsch, Patrol Commander Greg Wood, and City Attorney Dan Heid Also present was Paul Berry, Project Coordinator for Harris Associates. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. APPROVAL OF MINUTES Vice Chair Peloza questioned if paragraph D under V. Information/Discussion items should not more accurately identify Page 2, First Paragraph. As there was a complete revision of Contract AG-C-275 included with the agenda packet it was agreed that a corrections was not necessary. Vice Chair Peloza moved to approve the minutes of the 09/04/06 meeting. Member Wagner seconded and Chair Cerino approved. B. CONTRACT ADMINISTRATION 1. Agreement for Professional Services Number AG-C-275: contract between the City of Auburn and Bradley Guzzetta, LLC, to provide Cable Franchise Administration Services. Vice Chair Peloza moved and Member Wagner seconded to forward Agreement for Services Number AG-C-275 to full council for approval. Chair Cerino concurred. Municipal Services Minutes September 18, 2006 2. Parks, Arts & Recreation Project CP0617: City Council award Contract 06-09, Project Number CP0617, Mountain View Cemetery Columbarium Building, to Mayer Construction on their low bid of $250,400.00 (including awarded Alternates #1 and #2) plus Washington State sales tax of $22915.20 for a total contract price of $283,315.20. Chairman Cerino expressed the concern of all three committee members that the numbers on the Agenda bill and the Budget status sheet do not match. Paul Berry, Project Manager, Harris Associates pointed out that the $500,000 price included alternates #1 and #2. It also included other activities, such as purchasing and installing the niches instead of having the manufacturer do the installation. Vice Chair Peloza moved and Member Wagner seconded to forward Parks, Arts & Recreation Project CP0617 to full council for approval. Chair Cerino concurred. IV. ORDINANCES AND RESOLUTIONS A. ORDINANCES There were no Ordinances for Committee consideration. B. RESOLUTIONS There were no Resolutions for Committee consideration. V. INFORMATION/DISCUSSION ITEMS A. Police Department Preliminary 2007-2008 Biennial Budget Comments and questions included the following: Vice Chair Peloza asked why the installation and commencement of the Red Light Photo program was not included in the list of accomplishments for 2006. He also asked why accreditation was not included and had that process been completed. He also asked if the Jail budget included the mid-year adjustment. Responses were the accreditation process has been completed but the contract is not signed. The jail budget does not include the mid-year adjustment. The Mayor commented that the list of accomplishments was confined to a limited space so not every achievement could be mentioned. Member Rich Wagner asked if the cost of medical care for inmates was included in the budget figures. He asked if a meeting, outside the regular committee meeting, could be arranged for a discussion of legal obligations for medical care of inmates. He asked for the annual cost of the DARE program and if the range was still rented. Medical care for inmates is presently included in the budget. An exact cost of the DARE program will be provided and the APD range is no longer rented due to insurance liability. Other Page 2 Municipal Services Minutes September 18,2006 topics of interest and concern were, if the Regional Fire Authority is approved, new police officers could be added after the mid year budget adjustment. It was clarified that the Drug Seizure funds could only be used to enhance drug enforcement. The withdrawals from the fund has a detailed paper trail and is audited by 3 different entities, including state auditors. B. Fire Department Preliminary 2007-2008 Biennial Budget Vice Chair Peloza asked why the fire mechanics position was changed to a contractual service with King County Fire protection District #37. This was a cost savings effort which proved successful. Member Wagner asked about the overtime budget and was advised that most of it was due to staffing. C. Solid Waste Preliminary 2007-2008 Biennial Budget Member Wagner pointed out that at the beginning of the recycling program in 2004 there was a 90% participation reported and now that is only 70%. He was advised that the waste management had changed auditing reporting to more accurately reflect participation. When he questioned the low rate of commercial participation he was advised that many commercial entities such as Boeing use other waste management companies. Vice Chair Peloza asked about the services in the Lakeland Hills area. The city does not provide service to the Pierce County area of Lakeland Hills at this time. D. Airport Preliminary 2007-2008 Biennial Budget Member Wagner commented that it didn't seem like grants were being aggressively sought. He was informed that grantors give what they think we need to bring the airport up to standards and most grants have to be applied for two years in advance. E. Golf Course Preliminary 2007-2008 Biennial Budget Vice Chair Peloza commented that improvement to Hole #10 should have been included in the 2006 accomplishments. Member Wagner asked how an irrigation computer was used. Parks Director Faber advised that the whole irrigation system is computerized and is long over it's life expectancy. It was decided that it would be cheaper to replace the whole system instead of trying to repair it. F. Cemetery Preliminary 2007-2008 Biennial Budget The question of how assets and depreciation at the cemetery are calculated arose. Discussion of question will continue outside the meeting. G. Allied Waste WUTC Proposed Solid Waste Rate Change Page 3 Municipal Services Minutes September 18, 2006 Allied Waste will be raising their rates for solid waste disposal for Lea Hill. Vice Chair Peloza commented that they received very good service and the raise was fair. H. Information Services Agreement for Consulting Services This is the same agreement that was presented at the last meeting except this one includes all the appendices. Member Wagner asked if we received the administrative costs, we do not as we benefit from the agreement. Vice Chair Peloza asked if the $150/hour consultant was fair and he was advised it was and in fact may be low. I. Employee Benefits HR Director Heinemann presented a new health program for employees. It would include a Preferred Physician's Organization instead of Plan A. AWC will conduct informational meetings starting in October. The city plans to increase it's VEBA contribution .5% every year and by 2009 they will be contributing 2% to match the 1 % contributed by the employee. J. Resolution No. 4097 Public Safety Chief Kelly asked for the committee's support for the AFIS initiative on the ballot. The committee, by consensus, agreed it is a valuable tool and they supported the resolution. K. Red Flex Automated School Zone Speed Enforcement This program would install cameras to monitor speeds in school zones. Lakewood has this program in operation now and uses a graduated scale to determine fines. At this time, the fine for speeding in a school zone in Auburn is $177. Chief Kelly asked for feedback from the committee on determining fines. By consensus, committee members agreed they preferred the Lakewood system. Committee was informed that this system was operated like the red light enforcement, no charge to the city and the company levies and collects the fines. L. Proposed Fireworks Ban-Public Fireworks Display Information Police Patrol Commander Greg Wood distributed the results of a 46 cities survey concerning a fireworks ban and a public display of fireworks. Only 4% of fireworks displays are city funded. Despite the present ban, it is still difficult to enforce as the general public is confused over what is legal or not legal. Total ban would eliminate the legality question. The possibility for further discussion on the issue was left open. M. E-Police-Internet Police Reporting Page 4 Municipal Services Minutes September 18, 2006 It will be possible to report certain crimes by Internet by October 1, 2006. These crimes would include those that a police report is required by insurance companies. N. Matrix Update 7P: Review date changed to November, 2006 9P: Review date changed to October, 2006 14P: Review date changed to December, 2006 5G: Review date changed to December, 2006 V. ADJOURNMENT: With no further public business, the meeting adjourned at 6:50 P.M. Approved this ~ fJ ~ay of October, 2006. ~~/ C~ Gene Cerino, Chair -o~ 'nutes prepared by: Tamie Bothell, Council Secretary Minutes taken by: Martha Larsen Police Department Secretary Page 5