HomeMy WebLinkAbout09-18-2006
MUNICIPAL SERVICES COMMITTEE
MINUTES
September 18, 2006
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3
located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn.
Council Members included: Vice Chair Bill Peloza and Rich Wagner. Staff
members present included: Public Safety Chief Jim Kelly, Deputy Police Chief
Bob Lee, Deputy Fire Chief Mike Gerber, Finance Director Shelley Coleman,
Mayor Pete Lewis, Solid Waste Supervisor Sharon Hlavka, Parks Director Daryl
Faber, HR/Risk Management Director Brenda Heineman, Financial Planning
Manager Dawna Truman, Emp. ReI. and Comp Manager John Fletcher, IS
Director Lorrie Rempher, Asst. Fire Chief Stan Laatsch, Patrol Commander Greg
Wood, and City Attorney Dan Heid Also present was Paul Berry, Project
Coordinator for Harris Associates.
II. AGENDA MODIFICATIONS
There were no agenda modifications.
III. CONSENT ITEMS
A. APPROVAL OF MINUTES
Vice Chair Peloza questioned if paragraph D under V.
Information/Discussion items should not more accurately identify Page 2, First
Paragraph. As there was a complete revision of Contract AG-C-275 included
with the agenda packet it was agreed that a corrections was not necessary.
Vice Chair Peloza moved to approve the minutes of the 09/04/06 meeting.
Member Wagner seconded and Chair Cerino approved.
B. CONTRACT ADMINISTRATION
1. Agreement for Professional Services Number AG-C-275: contract
between the City of Auburn and Bradley Guzzetta, LLC, to provide Cable
Franchise Administration Services.
Vice Chair Peloza moved and Member Wagner seconded to forward
Agreement for Services Number AG-C-275 to full council for approval.
Chair Cerino concurred.
Municipal Services Minutes
September 18, 2006
2. Parks, Arts & Recreation Project CP0617: City Council award Contract
06-09, Project Number CP0617, Mountain View Cemetery Columbarium
Building, to Mayer Construction on their low bid of $250,400.00 (including
awarded Alternates #1 and #2) plus Washington State sales tax of
$22915.20 for a total contract price of $283,315.20.
Chairman Cerino expressed the concern of all three committee members
that the numbers on the Agenda bill and the Budget status sheet do not
match. Paul Berry, Project Manager, Harris Associates pointed out that
the $500,000 price included alternates #1 and #2. It also included other
activities, such as purchasing and installing the niches instead of having
the manufacturer do the installation.
Vice Chair Peloza moved and Member Wagner seconded to forward
Parks, Arts & Recreation Project CP0617 to full council for approval.
Chair Cerino concurred.
IV. ORDINANCES AND RESOLUTIONS
A. ORDINANCES
There were no Ordinances for Committee consideration.
B. RESOLUTIONS
There were no Resolutions for Committee consideration.
V. INFORMATION/DISCUSSION ITEMS
A. Police Department Preliminary 2007-2008 Biennial Budget
Comments and questions included the following:
Vice Chair Peloza asked why the installation and commencement of the Red
Light Photo program was not included in the list of accomplishments for 2006.
He also asked why accreditation was not included and had that process been
completed. He also asked if the Jail budget included the mid-year
adjustment. Responses were the accreditation process has been completed
but the contract is not signed. The jail budget does not include the mid-year
adjustment. The Mayor commented that the list of accomplishments was
confined to a limited space so not every achievement could be mentioned.
Member Rich Wagner asked if the cost of medical care for inmates was
included in the budget figures. He asked if a meeting, outside the regular
committee meeting, could be arranged for a discussion of legal obligations for
medical care of inmates. He asked for the annual cost of the DARE program
and if the range was still rented. Medical care for inmates is presently
included in the budget. An exact cost of the DARE program will be provided
and the APD range is no longer rented due to insurance liability. Other
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Municipal Services Minutes
September 18,2006
topics of interest and concern were, if the Regional Fire Authority is approved,
new police officers could be added after the mid year budget adjustment. It
was clarified that the Drug Seizure funds could only be used to enhance drug
enforcement. The withdrawals from the fund has a detailed paper trail and is
audited by 3 different entities, including state auditors.
B. Fire Department Preliminary 2007-2008 Biennial Budget
Vice Chair Peloza asked why the fire mechanics position was changed to a
contractual service with King County Fire protection District #37. This was a
cost savings effort which proved successful. Member Wagner asked about
the overtime budget and was advised that most of it was due to staffing.
C. Solid Waste Preliminary 2007-2008 Biennial Budget
Member Wagner pointed out that at the beginning of the recycling program in
2004 there was a 90% participation reported and now that is only 70%. He
was advised that the waste management had changed auditing reporting to
more accurately reflect participation. When he questioned the low rate of
commercial participation he was advised that many commercial entities such
as Boeing use other waste management companies. Vice Chair Peloza
asked about the services in the Lakeland Hills area. The city does not
provide service to the Pierce County area of Lakeland Hills at this time.
D. Airport Preliminary 2007-2008 Biennial Budget
Member Wagner commented that it didn't seem like grants were being
aggressively sought. He was informed that grantors give what they think we
need to bring the airport up to standards and most grants have to be applied
for two years in advance.
E. Golf Course Preliminary 2007-2008 Biennial Budget
Vice Chair Peloza commented that improvement to Hole #10 should have
been included in the 2006 accomplishments. Member Wagner asked how an
irrigation computer was used. Parks Director Faber advised that the whole
irrigation system is computerized and is long over it's life expectancy. It was
decided that it would be cheaper to replace the whole system instead of trying
to repair it.
F. Cemetery Preliminary 2007-2008 Biennial Budget
The question of how assets and depreciation at the cemetery are calculated
arose. Discussion of question will continue outside the meeting.
G. Allied Waste WUTC Proposed Solid Waste Rate Change
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September 18, 2006
Allied Waste will be raising their rates for solid waste disposal for Lea Hill.
Vice Chair Peloza commented that they received very good service and the
raise was fair.
H. Information Services Agreement for Consulting Services
This is the same agreement that was presented at the last meeting except
this one includes all the appendices. Member Wagner asked if we received
the administrative costs, we do not as we benefit from the agreement. Vice
Chair Peloza asked if the $150/hour consultant was fair and he was advised it
was and in fact may be low.
I. Employee Benefits
HR Director Heinemann presented a new health program for employees. It
would include a Preferred Physician's Organization instead of Plan A. AWC
will conduct informational meetings starting in October. The city plans to
increase it's VEBA contribution .5% every year and by 2009 they will be
contributing 2% to match the 1 % contributed by the employee.
J. Resolution No. 4097
Public Safety Chief Kelly asked for the committee's support for the AFIS
initiative on the ballot. The committee, by consensus, agreed it is a valuable
tool and they supported the resolution.
K. Red Flex Automated School Zone Speed Enforcement
This program would install cameras to monitor speeds in school zones.
Lakewood has this program in operation now and uses a graduated scale to
determine fines. At this time, the fine for speeding in a school zone in Auburn
is $177. Chief Kelly asked for feedback from the committee on determining
fines. By consensus, committee members agreed they preferred the
Lakewood system. Committee was informed that this system was operated
like the red light enforcement, no charge to the city and the company levies
and collects the fines.
L. Proposed Fireworks Ban-Public Fireworks Display Information
Police Patrol Commander Greg Wood distributed the results of a 46 cities
survey concerning a fireworks ban and a public display of fireworks. Only 4%
of fireworks displays are city funded. Despite the present ban, it is still difficult
to enforce as the general public is confused over what is legal or not legal.
Total ban would eliminate the legality question. The possibility for further
discussion on the issue was left open.
M. E-Police-Internet Police Reporting
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September 18, 2006
It will be possible to report certain crimes by Internet by October 1, 2006.
These crimes would include those that a police report is required by
insurance companies.
N. Matrix Update
7P: Review date changed to November, 2006
9P: Review date changed to October, 2006
14P: Review date changed to December, 2006
5G: Review date changed to December, 2006
V. ADJOURNMENT:
With no further public business, the meeting adjourned at 6:50 P.M.
Approved this ~ fJ ~ay of October, 2006.
~~/ C~
Gene Cerino, Chair
-o~
'nutes prepared by: Tamie Bothell,
Council Secretary
Minutes taken by: Martha Larsen
Police Department Secretary
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