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HomeMy WebLinkAbout10-02-2006* ;, CITY OF - AV~URN WASHINGTON MUNICIPAL SERVICES COMMITTEE MINUTES October 2, 2006 CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council Members included: Vice Chair Bill Peloza and Rich Wagner. Staff members present included: Public Safety Chief Jim Kelly, Deputy Fire Chief Mike Gerber, Finance Director Shelley Coleman, Mayor Pete Lewis, HR/Risk Management Director Brenda Heineman, IS Director Lorrie Rempher, Airport Manager Jamelle Garcia, Planner AI,Hicks, Interim Planning Director Dave Osaki, City Attorney Dan Heid Also present was Project Manager Paul Berry of Harris & Associates and citizen Akhsar Tchochiev. II. AGENDA MODIFICATIONS Authorization of Additional Emergency Work on Project CP0640 to be added to New Business. III. CONSENT ITEMS A. APPROVAL OF MINUTES Vice Chair Peloza moved to approve the minutes of the 09/18/06 meeting. Member Wagner seconded and Chair Cerino approved. IV. NEW BUSINESS A. REQUEST TO PURCHASE CITY OF AUBURN OWNED PROPERTY- KING COUNTY ASSESSOR'S PARCEL NO. 1421049080 City Planner AI Hicks explained the property had been donated to the city for open space. The property is very steep sloped and he was concerned about earth movement if it was developed. He also expressed concern about another driveway that emptied onto the W. Valley Hwy. Mr. Akhsar Tchochiev, the potential purchaser was present. He explained that he owned the house and property directly south of the parcel and wished to use it as a side yard. He stated he had no intentions of building. In fact, he pointed out that there is a stream that runs full length of the lot and makes it unsuitable for building. Chairperson Cerino asked Attorney Heid for legal advice. Atty. Heid responded that a sales agreement would have to contain a covenant Municipal Services Minutes October 2, 2006 preventing development. Chairperson Cerino requested Atty. Heid to draw up such an agreement and bring it back for the Committee's review. Committee agreed by consensus. B. Authorize Additional Emergency Work on Project CP0640 The current venting system is not adequate for the new boiler system. To update the system will cost an additional $10,000. Vice Chair Peloza moved and Member Wagner seconded to forward the authorization to council for approval. Chair Cerino concurred. V. ORDINANCES AND RESOLUTIONS A. ORDINANCES There were no Ordinances for Committee consideration. B. RESOLUTIONS 1. Resolution No. 4104 A resolution of City Council of the City of Auburn, Washington, stating the City Council's support for the proposition on the November 7, 2006, ballot which if approved, would create and establish the Valley Regional Fire Authority, encompassing the area of the cities of Algona, Auburn ~~ and Pacific. ~~~ ~r(1 ~~ Vice-Chair Peloza asked that the language in the last paragraph on ' page 1 to be changed to read, "Whereas, it is the City Council's position ~~ to endorse and support that ballot measure expressed at a meeting at r which members of the public are given the opportunity to voice opposing views, as the opportunity to do so presents itself pursuant to RCW 42.17.130. He also asked that the "hopefully" in the third paragraph be changed to read potentially. Vice Chair Peloza moved and Member Wagner seconded to forward Resolution No. 4104 as amended to full council for approval. Chair Cerino concurred. VI. INFORMATION/DISCUSSION ITEMS A. Resolution No. 4102 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute and easement with Puget Sound Energy ,Inc., for utility system facilities. Page 2 Municipal Services Minutes October 2, 2006 As Parks Director Daryl Farber was not present, Committee members assumed that this Resolution related to the Game Farm Park franchise agreement. Member Wagner commented he would not be comfortable making a decision until he sees an agreement. Committee members agreed by consensus that they will review a written agreement at a future meeting. B. Veteran's Building Finance Director Shelley Coleman stated there was a $240,000 gap between the cost estimate from the architect and the actual contract bid. Project Manager Paul Berry stated that a public project carries certain requirements not found in the private sector and these push the costs up. Member Wagner asked if there was an agreement for the use of the building by the various veteran groups. Vice-Chair Peloza asked Mr. Berry if he had had a pre- conference meeting with Flag Construction. He had not but Flag has a good reputation. The bids are not in detail. Vice Chair Peloza questioned the low contingency fee. As the new structure would be built on a bare ground site there should be no challenges. By consensus the committee agreed they would like to see a rendering of the building. Mr. Berry will bring plans and specs to next meeting. C. Airport Concerns by Citizens A citizen had complained he had no access to the airport. At the time he had no plane there. It was understood he now had a plane and had access. D. Draft Amendment to Fireworks Ordinance This amendment would ban the retention and/or detonation of all fireworks by private citizens. It does allow for public displays. Referring to 8.24.040, Member Wagner inquired as to the location of the fee schedule. It has not been determined yet. Interim Chief of Public Safety Kelly remarked that this would help police officers enforce the Ordinance. There are a lot of questions with the present Ordinance as to which fireworks are legal or illegal. It would simplify the education of the public. By consensus the committee agreed to move ahead with the Ordinance. City Attorney Heid will bring a rewritten ordinance to the next meeting for the committee's review. E. Matrix Update 16P: Member Wagner brought a copy of the 9/27/06 Tacoma News Tribune article about a huge Wi-Fi project in Pierce County. IS Director Lorrie Rempher had also read the article and assured all committee members it was exaggerated. There are many flaws in the plan including the inability to communicate with law enforcement vehicles unless patrol computers are entirely reprogrammed. 4G: There will be an update at the 10/16 meeting. Page 3 Municipal Services Minutes October 2, 2006 8P: Delete 10P: Red light camera knocked over by hit and run driver Vice Chair Peloza asked if it was possible to install surveillance cameras at Skate Board Park to help prevent vandalism. IS Director Lorrie Rempher is researching prices for the cameras. Public Safety Director Kelly was asked to create a policy and procedure dealing with the operation of such cameras. He will present it at the next meeting. Public Safety Director Kelly, in response to requests at the previous meeting, announced that the wages, training and supplies for a Dare officer was $89,300 annually. V. ADJOURNMENT: With no further public business, the meeting adjourned at 6:25 P.M. Approved this ~ ~~day of October, 2006. ~~,~ Gene Cerino, Chair I` C~ inutes prepared by: Tamie Bothell, Council Secretary Minutes taken by: Martha Larsen Police Department Secretary Page 4