HomeMy WebLinkAbout11-06-2006
MUNICIPAL SERVICES COMMITTEE
NOVEMBER 6, 2006
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No.3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Council members present included: Member Bill Peloza and Member
Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of
Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob
Lee, Parks Director Daryl Faber, Information Services Director Lorrie Rempher,
Director of Human Resources and Risk Management Brenda Heineman, Finance
Director Shelley Coleman, City Attorney Dan Heid, and Jamelle Garcia of the
Auburn Municipal Airport.
II. AGENDA MODIFICATIONS
There were no Agenda modifications.
III. CONSENT ITEMS
A. Approval of Minutes
Minutes
The Minutes of the October 16, 2006 Municipal Services Committee
meeting were reviewed.
Member Bill Peloza moved and Member Rich Wagner seconded to
approve the Minutes of the October 16, 2006 meeting.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. UNFINISHED BUSINESS
A. Review of Minutes
Fire Department Secretary Tracy Bainton informed the Committee that
she and Police Department Secretary Martha Larsen reviewed the audio
tape of the October 2, 2006 Municipal Services Committee meeting, per
the Committee's request. As an outcome of that review, the following
changes were recommended:
Municipal Services Minutes
November 6, 2006
V.B.1. Resolution No. 4101: Delete second paragraph and replace with:
"Vice-Chair Peloza stated the language in the last paragraph of Resolution
No. 4104, Page 1 of 2, seemed confusing and fragmented as worded.
Member Wagner and Chair Cerino agreed. With the assistance of
Attorney Heid, the Committee considered language changes for
clarification purposes. As a solution, Member Wagner recommended
switching the order of the language in the sentence. The Committee and
Attorney Heid concurred. Attorney Heid will make the changes.
Vice-Chair Peloza asked that the word "hopefully" in the third paragraph
be changed to read "potentially"."
Member Peloza moved and Member Wagner seconded to accept the
audio tape review findings and amend the October 2, 2006 Minutes as
above-recommended.
MOTION CARRIED UNANIMOUSLY. 3-0
v. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for Committee consideration.
B. Resolutions
1. Resolution No. 4102
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an easement with
Puget Sound Energy, Inc. for utility system facilities
With the assistance of City Attorney Dan Heid, Parks Director Daryl
Faber reviewed with the Committee the proposed changes to
Resolution No. 4102. A template was created to cover most on-
going easement needs, and then language was inserted into this
particular easement to address its specific needs.
Member Bill Peloza moved and Member Rich Wagner seconded to
forward Resolution No. 4102 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
2. Resolution No. 4111
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement
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between the City of Auburn and Coban Research and Technologies
for digital in-car video capture and management services
As reported by Information Services Director Lorrie Rempher, this
is a replacement for the VHS tape system currently in the police
cars. This new digital technology will provide the ability to
wirelessly download data into the server, automatically without
manual intervention. Discussion focused on budget impacts, term
of warranty, support, system operation, business process review
and technical tests performed, and increased ease for legal
production of information.
Member Bill Peloza moved and Member Rich Wagner seconded to
forward Resolution No. 4111 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
3. Resolution No. 4112
A Resolution of the City Council of the City of Auburn, Washington,
sponsoring the Valley Regional Fire Authority's joining the
Association of Washington Cities Employee Benefit Trust
Director of Human Resources and Risk Management Brenda
Heineman reviewed with the Committee Resolution No. 4112. In
anticipation of the upcoming vote for the Regional Fire Authority
(RFA), the Association of Washington Cities (AWC) By-Laws
require the City to pass a Resolution in support of the membership
of the RFA into the AWC. This has to be delivered to the AWC by
November 30, 2006.
Member Bill Peloza moved and Member Rich Wagner seconded to
forward Resolution No. 4112 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
VI. INFORMATION/DISCUSSION ITEMS
A. Amendment to AGC-327A (Auburn Golf Course)
As explained by Finance Director Shelley Coleman, this Amendment is for
the additional costs incurred by David A. Clark Architects, PLLC created
by the decision to enclose a banquet room into the Golf Course
Clubhouse. Discussion focused on bond funds, reserve bond amounts
and bond costs, project contingency, consultant costs, specialty
equipment, and estimated costs for construction by contractor. Additional
clarification was provided by Mayor Pete Lewis and Director Faber.
Chair Cerino moved, Member Peloza also moved, and Member Wagner
seconded that the Municipal Services Committee recommend that the
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operation of the Golf Course Clubhouse should be by city employees, and
that this would include the PGA Pro or Pros.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Proposed Airport Rates for 2007
Jamelle Garcia of the Auburn Municipal Airport provided an overview of
the 2005 rates, 2006 rates, and proposed rate adjustments for 2007. The
information provided was based on a telephone survey of local airports of
like facilities and like population base, and the recommendations
contained in the rental analysis performed last year. Discussion focused
on space types, percentage of change, comparison rates, and comparable
facilities used. Mr. Garcia is hoping to go forward with this action at the
next meeting, so the same can be implemented effective January 1,2007.
Member Peloza stated that the percentage rate of two and a half percent
(2.5%) for the last four (4) storage units seemed low, and questioned if the
same should be higher. Chair Cerino and Member Wagner concurred. By
way of additional discussion, the Committee requested, and Mr. Garcia
agreed to provide, additional comparison information to verify that the right
amounts are being charged.
c. Airport Business Plan Presentation
Member Wagner directed the Committee's attention to the third paragraph
under "Improvement Plan", "Cost of new leases should be based on
market value." Although he felt this was a good idea, he also felt this
language should not be too strong, so the Committee still has the ability to
make adjustments as has been done in the past. Mayor Lewis reminded
the Committee that the Business Plan was a committee report, designed
to provide information to Council and Staff to be used for future planning
and to fuel future documents.
Discussion followed about the long-term possibility of moving the airport,
environmental reviews, and the option of leasing property from the
Academy for a reliever strip incase of emergencies. Mayor Lewis and the
Committee commended Jamelle Garcia and the Airport Management
Group, LLC for their efforts on the Business Plan and the outcome of the
same.
D. Ordinance No. 6055
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 5.20.030, 8.28.010, 15.36A.011 and Chapter 8.24 of
the Auburn City Code relating to fireworks
Chief of Public Safety Jim Kelly presented, for its second review,
Ordinance No. 6055, additional language having been added to capture
some of the impacts to the public and public safety. Discussion focused
on the strength of the language and whether or not additional language
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should be added to make the message of the Ordinance more straight-
forward. Based on the Committee's concerns, Chief Kelly and Attorney
Heid will review the Ordinance for the inclusion of additional language,
and present the same for review at the Planning and Community
Development Committee meeting on November 13, 2006, and then again
at the Municipal Services Committee meeting on November 20, 2006.
Member Wagner followed with questions about the fee schedule, which
were responded to by Attorney Heid.
E. Matrix Update
4P: Director Rempher provided an update of the Global Voices Radio
project at the October 30, 2006 Committee-As-A-Whole meeting. The
next update will be January, 2007.
6P: Airport Master Plan for Economic Development is now complete. The
Committee agreed that this item should be removed from the Matrix.
7P: The ground breaking date for the Golf Course Clubhouse is November
14, 2006.
10P: Chief Kelly provided an update on the Red Light Photo Enforcement
program for school zones. The first target zone will be located on 3th SE
near Mt. Baker Middle School. A permanently installed camera system
will be used instead of a mobile system. A fine of $177.00 will be
recommended for infractions, instead of using a graduated fee schedule.
First-time, student violators will have an opportunity for student court. The
Committee concurred with the recommendations presented by Chief Kelly.
Discussion followed on the use of fines collected. Mayor Lewis, Chief
Kelly, and the Committee agreed with the concept of earmarking net fines
collected after the first twelve (12) months for contribution to a community
response team.
17P: IS has the graffiti camera, which will be set up and tested. Policy
guidelines are in the process of being developed.
4G: The draft Regional Study is back. The next review of Jail Alternatives
will be December, 2006.
5G: Remove the last sentence under status. If the RFA is approved, this
will become a Governance Board issue, and will be removed from this
Matrix.
The Committee requested that notice be given to those Department-
Heads interacting with the Municipal Services Committee to be prepared
at the next Committee meeting to identify and discuss those concerns
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andlor goals they would like included on the 2007 Municipal Services
Committee Matrix. Secretary Bainton will prepare and deliver this notice.
VII. ADJOURNMENT:
There being no further public business, the meeting was adjourned at 6:04 p.m.
Approv~ this d-10-f-h day of November, 2006.
\jL ~ ~d~
G~ T~nton
Chair Fire Department Secretary
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