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HomeMy WebLinkAbout11-06-2006 MUNICIPAL SERVICES COMMITTEE NOVEMBER 6, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Parks Director Daryl Faber, Information Services Director Lorrie Rempher, Director of Human Resources and Risk Management Brenda Heineman, Finance Director Shelley Coleman, City Attorney Dan Heid, and Jamelle Garcia of the Auburn Municipal Airport. II. AGENDA MODIFICATIONS There were no Agenda modifications. III. CONSENT ITEMS A. Approval of Minutes Minutes The Minutes of the October 16, 2006 Municipal Services Committee meeting were reviewed. Member Bill Peloza moved and Member Rich Wagner seconded to approve the Minutes of the October 16, 2006 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 IV. UNFINISHED BUSINESS A. Review of Minutes Fire Department Secretary Tracy Bainton informed the Committee that she and Police Department Secretary Martha Larsen reviewed the audio tape of the October 2, 2006 Municipal Services Committee meeting, per the Committee's request. As an outcome of that review, the following changes were recommended: Municipal Services Minutes November 6, 2006 V.B.1. Resolution No. 4101: Delete second paragraph and replace with: "Vice-Chair Peloza stated the language in the last paragraph of Resolution No. 4104, Page 1 of 2, seemed confusing and fragmented as worded. Member Wagner and Chair Cerino agreed. With the assistance of Attorney Heid, the Committee considered language changes for clarification purposes. As a solution, Member Wagner recommended switching the order of the language in the sentence. The Committee and Attorney Heid concurred. Attorney Heid will make the changes. Vice-Chair Peloza asked that the word "hopefully" in the third paragraph be changed to read "potentially"." Member Peloza moved and Member Wagner seconded to accept the audio tape review findings and amend the October 2, 2006 Minutes as above-recommended. MOTION CARRIED UNANIMOUSLY. 3-0 v. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee consideration. B. Resolutions 1. Resolution No. 4102 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an easement with Puget Sound Energy, Inc. for utility system facilities With the assistance of City Attorney Dan Heid, Parks Director Daryl Faber reviewed with the Committee the proposed changes to Resolution No. 4102. A template was created to cover most on- going easement needs, and then language was inserted into this particular easement to address its specific needs. Member Bill Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4102 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 4111 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement Page 2 Municipal Services Minutes November 6, 2006 between the City of Auburn and Coban Research and Technologies for digital in-car video capture and management services As reported by Information Services Director Lorrie Rempher, this is a replacement for the VHS tape system currently in the police cars. This new digital technology will provide the ability to wirelessly download data into the server, automatically without manual intervention. Discussion focused on budget impacts, term of warranty, support, system operation, business process review and technical tests performed, and increased ease for legal production of information. Member Bill Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4111 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution No. 4112 A Resolution of the City Council of the City of Auburn, Washington, sponsoring the Valley Regional Fire Authority's joining the Association of Washington Cities Employee Benefit Trust Director of Human Resources and Risk Management Brenda Heineman reviewed with the Committee Resolution No. 4112. In anticipation of the upcoming vote for the Regional Fire Authority (RFA), the Association of Washington Cities (AWC) By-Laws require the City to pass a Resolution in support of the membership of the RFA into the AWC. This has to be delivered to the AWC by November 30, 2006. Member Bill Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4112 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 VI. INFORMATION/DISCUSSION ITEMS A. Amendment to AGC-327A (Auburn Golf Course) As explained by Finance Director Shelley Coleman, this Amendment is for the additional costs incurred by David A. Clark Architects, PLLC created by the decision to enclose a banquet room into the Golf Course Clubhouse. Discussion focused on bond funds, reserve bond amounts and bond costs, project contingency, consultant costs, specialty equipment, and estimated costs for construction by contractor. Additional clarification was provided by Mayor Pete Lewis and Director Faber. Chair Cerino moved, Member Peloza also moved, and Member Wagner seconded that the Municipal Services Committee recommend that the Page 3 Municipal Services Minutes November 6, 2006 operation of the Golf Course Clubhouse should be by city employees, and that this would include the PGA Pro or Pros. MOTION CARRIED UNANIMOUSLY. 3-0 B. Proposed Airport Rates for 2007 Jamelle Garcia of the Auburn Municipal Airport provided an overview of the 2005 rates, 2006 rates, and proposed rate adjustments for 2007. The information provided was based on a telephone survey of local airports of like facilities and like population base, and the recommendations contained in the rental analysis performed last year. Discussion focused on space types, percentage of change, comparison rates, and comparable facilities used. Mr. Garcia is hoping to go forward with this action at the next meeting, so the same can be implemented effective January 1,2007. Member Peloza stated that the percentage rate of two and a half percent (2.5%) for the last four (4) storage units seemed low, and questioned if the same should be higher. Chair Cerino and Member Wagner concurred. By way of additional discussion, the Committee requested, and Mr. Garcia agreed to provide, additional comparison information to verify that the right amounts are being charged. c. Airport Business Plan Presentation Member Wagner directed the Committee's attention to the third paragraph under "Improvement Plan", "Cost of new leases should be based on market value." Although he felt this was a good idea, he also felt this language should not be too strong, so the Committee still has the ability to make adjustments as has been done in the past. Mayor Lewis reminded the Committee that the Business Plan was a committee report, designed to provide information to Council and Staff to be used for future planning and to fuel future documents. Discussion followed about the long-term possibility of moving the airport, environmental reviews, and the option of leasing property from the Academy for a reliever strip incase of emergencies. Mayor Lewis and the Committee commended Jamelle Garcia and the Airport Management Group, LLC for their efforts on the Business Plan and the outcome of the same. D. Ordinance No. 6055 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 5.20.030, 8.28.010, 15.36A.011 and Chapter 8.24 of the Auburn City Code relating to fireworks Chief of Public Safety Jim Kelly presented, for its second review, Ordinance No. 6055, additional language having been added to capture some of the impacts to the public and public safety. Discussion focused on the strength of the language and whether or not additional language Page 4 Municipal Services Minutes November 6, 2006 should be added to make the message of the Ordinance more straight- forward. Based on the Committee's concerns, Chief Kelly and Attorney Heid will review the Ordinance for the inclusion of additional language, and present the same for review at the Planning and Community Development Committee meeting on November 13, 2006, and then again at the Municipal Services Committee meeting on November 20, 2006. Member Wagner followed with questions about the fee schedule, which were responded to by Attorney Heid. E. Matrix Update 4P: Director Rempher provided an update of the Global Voices Radio project at the October 30, 2006 Committee-As-A-Whole meeting. The next update will be January, 2007. 6P: Airport Master Plan for Economic Development is now complete. The Committee agreed that this item should be removed from the Matrix. 7P: The ground breaking date for the Golf Course Clubhouse is November 14, 2006. 10P: Chief Kelly provided an update on the Red Light Photo Enforcement program for school zones. The first target zone will be located on 3th SE near Mt. Baker Middle School. A permanently installed camera system will be used instead of a mobile system. A fine of $177.00 will be recommended for infractions, instead of using a graduated fee schedule. First-time, student violators will have an opportunity for student court. The Committee concurred with the recommendations presented by Chief Kelly. Discussion followed on the use of fines collected. Mayor Lewis, Chief Kelly, and the Committee agreed with the concept of earmarking net fines collected after the first twelve (12) months for contribution to a community response team. 17P: IS has the graffiti camera, which will be set up and tested. Policy guidelines are in the process of being developed. 4G: The draft Regional Study is back. The next review of Jail Alternatives will be December, 2006. 5G: Remove the last sentence under status. If the RFA is approved, this will become a Governance Board issue, and will be removed from this Matrix. The Committee requested that notice be given to those Department- Heads interacting with the Municipal Services Committee to be prepared at the next Committee meeting to identify and discuss those concerns III III III III III III Page 5 Municipal Services Minutes November 6, 2006 andlor goals they would like included on the 2007 Municipal Services Committee Matrix. Secretary Bainton will prepare and deliver this notice. VII. ADJOURNMENT: There being no further public business, the meeting was adjourned at 6:04 p.m. Approv~ this d-10-f-h day of November, 2006. \jL ~ ~d~ G~ T~nton Chair Fire Department Secretary Page 6