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HomeMy WebLinkAbout12-18-2006CITY OF ~ WASHINGTON CALL TO ORDER MUNICIPAL SERVICES COMMITTEE DECEMBER 18, 2006 Minutes Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Planning Director Michael Davolio, Information Services Director Lorrie Rempher, Finance Director Shelley Coleman, Assistant Police Chief Bob Karnofski, Solid Waste Supervisor Sharon Hlavka, Building Division Manager Jim Tinner, Utility and Accounting Service Manager Karen Jester, and City Attorney Dan Heid. Also present were Project Manager Paul Berry of Harris & Associates, Christine Tremain and Kevin Anderson of Wesley Homes, and Nancy Wyatt of Auburn Area Chamber of Commerce. II. AGENDA MODIFICATIONS There were no Agenda modifications. III. CONSENT ITEMS A. Approval of Minutes Minutes The Minutes of the December 4, 2006 Municipal Services Committee meeting were reviewed. Member Bill Peloza moved and Member. Rich Wagner seconded to approve the Minutes of the December 4, 2006 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances Municipal Services Minutes December 18, 2006 1. Ordinance No. 6069 An Ordinance of the City Council Washington, amending Section 8.08 relating to solid waste Page 2 of 8, 8.08.030, A "Adequa Supervisor Sharon Hlavka explained adequate service needs. of the City of Auburn, of the Auburn Cit Code to service": Solid Waste the process for enforcing Page 11 of 28, 8.08.180: The Committee asked for clarification of costs for extra can pick-up. Supervisor Hlavka explained the difference between the monthly charge and weekly charge. Page 13 of 28, C: Member Peloza stated that the last sentence of this paragraph seemed confusing. As explained by Finance Director Shelley Coleman, by way of administrative policy .the dumpster would be replaced by a thirty-two (32) gallon can to address concerns of potential large bills. This mainly affects commercial tenants. Page 24 of 28, E: Per Member Peloza's request, Director Coleman defined "tipping fee". Director Coleman will add this definition into the Ordinance. Page 16 of 28, 8.08.185: Director Coleman and Supervisor Hlavka provided additional definition and clarification of special collection districts. Page 13 of 28: Member Wagner questioned the one and one-half- yard special pick-up rate compared to the five-yard rates. Director Coleman clarified. Page 14 of 28, Roll Off: Utility and Accounting Service Manager Karen Jester answered questions from Member Wagner about subsidizing. There being no further questions or discussion, Member Peloza moved and Member Wagner seconded to forward Ordinance No. 6069 to full Council for approval with the amendments above-noted. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 4125 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Seattle - King County Department of Health Memorandum of Understanding on the Local Page 2 Municipal Services Minutes December 18, 2006 Hazardous Waste Management Program for 2007 activities in the amount of Thirteen Thousand Four Hundred Twenty Dollars and Forty Seven Cents ($13,420.47) Per Chair Cerino's request, Supervisor Hlavka further defined hazardous waste and target neighborhoods. Additional discussion focused on costs and the use of funds for educational purposes. There being no further questions or discussion, Member Peloza moved and Member Wagner seconded to forward Resolution No. 4125 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 4127 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Amendment No. 1 to Agreement for Professional Services AG-C-286 between the City of Auburn and Harris & Associates, Inc. Director Coleman distributed and reviewed with the Committee "Exhibit A -Initial 2007 Task Assignments", summarizing tasks and budgets. With the assistance of Project Manager Paul Berry, discussion focused on number of people working on golf course project management. There being no further questions or discussion, Member Peloza moved and Member Wagner seconded to forward Resolution No. 4127 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Resolution No. 4123 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Washington2 Advocates, LLC, for consulting services Director Coleman presented Resolution No. 4123 to the Committee for their review, and answered questions about deliverables and travel expenses. According to Mayor Lewis, an annual report will be provided at the end of the year. B. Resolution No. 4124 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an Agreement for Services between the City of Auburn and the Auburn Area Chamber of Page 3 Municipal Services Minutes December 18, 2006 Commerce to operate a Visitor Information Center and to provide services associated with supporting the City's economic development efforts Chair Cerino questioned the use of adequate signage to alert visitors entering the City. Location of signs was discussed. Per Mayor Lewis' request, Nancy Wyatt of the Auburn Area Chamber of Commerce will report back with suggestions for sign locations. Mayor Lewis distributed and reviewed with the Committee a Memorandum dated December 14, 2006 regarding Services Agreement Update/Contract Renewal. The fee schedule and dues structure is being aggressively reviewed. Page 2 of 9, City of Auburn Agreement for Services, Item 4: Based on Member Peloza's recommendation, City Attorney Dan Heid will add language to better define who "he" is in this item. Page 8 of 9, 9th Bullet Down, Second Line: "Manger" will be changed to "Manager". C. Resolution No. 4128 Planning Director Michael Davolio distributed and reviewed with the Committee Resolution No. 4128 regarding the siting, placement, or installation of used manufactured homes within the City of Auburn. During a recent review, Director Davolio found that the City does not currently place any restrictions on the placement of used manufactured homes. As such, it is being recommended that a moratorium be established pending additional review. Discussion followed, focusing on placement of manufactured homes in mobile home parks, roof pitches, and travel trailers. Member Wagner expressed his support of this Resolution. D. Wesley Homes Proposed Address Changes With the assistance of Building Division Manager Jim Tinner, Director Davolio reviewed the addressing process and the need for proposed changes in the Wesley Homes complex. Kevin Anderson of Wesley Homes provided information on the current addressing system and the problems associated with the same. Chair Cerino asked about potential emergency response concerns. Deputy Fire Chief Mike Gerber stated that the Fire Department would prefer to stay within the current standards. The main confusion exists more with the residents rather than the Police and Fire departments. Member Wagner and Peloza expressed their support for the proposed changes. Page 4 Municipal Services Minutes December 18, 2006 E. Emergency Radio Station Information Services Director Lorrie Rempher distributed and reviewed with the Committee a large area map illustrating the emergency radio system and a recent test evaluating coverage. The next step is to obtain licensing, which could take up to a couple of months. The Committee commended the volunteers working on this task and asked that their appreciation be pass on to Emergency Preparedness Manager Sarah Miller. F. Patrol Car Changes for Auburn Police Department As explained by Deputy Police Chief Bob Lee, the Police Department is considering a change in their fleet image compatible with the community response team philosophy. To increase visibility and recognition, they are considering a change to black-and-white patrol cars. They are in the process of reviewing recent bids. The Committee expressed the support of the proposal. Mayor Lewis commended the Police Department on their efforts in this regard. G. Jail Consultant Study Assistant Police Chief Bob Karnofski distributed and reviewed with the Committee an Executive Summary of the Auburn Jail Capacity Needs Study. His review included a brief history of the project, population analysis and bedspace projections, average daily population and potential population growth, impacts of annexation, new facility requirements, cost estimates, and current recommendations. Additional discussion focused on inmate management, problems with single cells vs. open dormitory, sharing facilities, and felony inmates vs. misdemeanor inmates. Member Wagner expressed concerns about the increased costs affected by the circulation factor and the increased number of staffing, and the fact that there is no real explanation for the same. Mayor Lewis stated he would like to further review the models with the Council, and would like to have at least three (3) models to review. H. Matrix Update Chair Cerino commended Secretary Bainton on the preparation of the Matrix, and recognized this would be Member Wagner's, Chief Gerber's, and Secretary Bainton's last meeting with the Committee. 10P: Chief Lee provided a brief update on the Harvey. The Mt. Baker site was recently activated. 7P: Change "estimated for" to "was". 10G: The Committee discussed the use of the /// /// /// /// activation of 8th and word "oppose" and Page 5 Municipal Services Minutes December 18, 2006 requested that it be added to the project description. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 6:35 p.m. Approved this ~c~IJ 0 day of January, 2007 ,_. ~--~ ene Cerino Tracy inton Chair Fire Department Secretary Page 6