HomeMy WebLinkAbout12-18-2006CITY OF ~
WASHINGTON
CALL TO ORDER
MUNICIPAL SERVICES COMMITTEE
DECEMBER 18, 2006
Minutes
Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room
No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Council members present included: Member Bill Peloza and Member
Rich Wagner. Staff members present included: Mayor Pete Lewis, Deputy Fire
Chief Mike Gerber, Deputy Police Chief Bob Lee, Planning Director Michael
Davolio, Information Services Director Lorrie Rempher, Finance Director Shelley
Coleman, Assistant Police Chief Bob Karnofski, Solid Waste Supervisor Sharon
Hlavka, Building Division Manager Jim Tinner, Utility and Accounting Service
Manager Karen Jester, and City Attorney Dan Heid. Also present were Project
Manager Paul Berry of Harris & Associates, Christine Tremain and Kevin
Anderson of Wesley Homes, and Nancy Wyatt of Auburn Area Chamber of
Commerce.
II. AGENDA MODIFICATIONS
There were no Agenda modifications.
III. CONSENT ITEMS
A. Approval of Minutes
Minutes
The Minutes of the December 4, 2006 Municipal Services Committee
meeting were reviewed.
Member Bill Peloza moved and Member. Rich Wagner seconded to
approve the Minutes of the December 4, 2006 meeting.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
Municipal Services Minutes December 18, 2006
1. Ordinance No. 6069
An Ordinance of the City Council
Washington, amending Section 8.08
relating to solid waste
Page 2 of 8, 8.08.030, A "Adequa
Supervisor Sharon Hlavka explained
adequate service needs.
of the City of Auburn,
of the Auburn Cit Code
to service": Solid Waste
the process for enforcing
Page 11 of 28, 8.08.180: The Committee asked for clarification of
costs for extra can pick-up. Supervisor Hlavka explained the
difference between the monthly charge and weekly charge.
Page 13 of 28, C: Member Peloza stated that the last sentence of
this paragraph seemed confusing. As explained by Finance
Director Shelley Coleman, by way of administrative policy .the
dumpster would be replaced by a thirty-two (32) gallon can to
address concerns of potential large bills. This mainly affects
commercial tenants.
Page 24 of 28, E: Per Member Peloza's request, Director Coleman
defined "tipping fee". Director Coleman will add this definition into
the Ordinance.
Page 16 of 28, 8.08.185: Director Coleman and Supervisor Hlavka
provided additional definition and clarification of special collection
districts.
Page 13 of 28: Member Wagner questioned the one and one-half-
yard special pick-up rate compared to the five-yard rates. Director
Coleman clarified.
Page 14 of 28, Roll Off: Utility and Accounting Service Manager
Karen Jester answered questions from Member Wagner about
subsidizing.
There being no further questions or discussion, Member Peloza
moved and Member Wagner seconded to forward Ordinance No.
6069 to full Council for approval with the amendments above-noted.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolutions
1. Resolution No. 4125
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a Seattle - King County
Department of Health Memorandum of Understanding on the Local
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Municipal Services Minutes
December 18, 2006
Hazardous Waste Management Program for 2007 activities in the
amount of Thirteen Thousand Four Hundred Twenty Dollars and
Forty Seven Cents ($13,420.47)
Per Chair Cerino's request, Supervisor Hlavka further defined
hazardous waste and target neighborhoods. Additional discussion
focused on costs and the use of funds for educational purposes.
There being no further questions or discussion, Member Peloza
moved and Member Wagner seconded to forward Resolution No.
4125 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
2. Resolution No. 4127
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute Amendment No. 1
to Agreement for Professional Services AG-C-286 between the City
of Auburn and Harris & Associates, Inc.
Director Coleman distributed and reviewed with the Committee
"Exhibit A -Initial 2007 Task Assignments", summarizing tasks and
budgets. With the assistance of Project Manager Paul Berry,
discussion focused on number of people working on golf course
project management.
There being no further questions or discussion, Member Peloza
moved and Member Wagner seconded to forward Resolution No.
4127 to full Council for approval.
MOTION CARRIED UNANIMOUSLY. 3-0
V. INFORMATION/DISCUSSION ITEMS
A. Resolution No. 4123
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington2 Advocates, LLC, for consulting services
Director Coleman presented Resolution No. 4123 to the Committee for
their review, and answered questions about deliverables and travel
expenses. According to Mayor Lewis, an annual report will be provided at
the end of the year.
B. Resolution No. 4124
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an Agreement for
Services between the City of Auburn and the Auburn Area Chamber of
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Municipal Services Minutes December 18, 2006
Commerce to operate a Visitor Information Center and to provide services
associated with supporting the City's economic development efforts
Chair Cerino questioned the use of adequate signage to alert visitors
entering the City. Location of signs was discussed. Per Mayor Lewis'
request, Nancy Wyatt of the Auburn Area Chamber of Commerce will
report back with suggestions for sign locations.
Mayor Lewis distributed and reviewed with the Committee a Memorandum
dated December 14, 2006 regarding Services Agreement Update/Contract
Renewal. The fee schedule and dues structure is being aggressively
reviewed.
Page 2 of 9, City of Auburn Agreement for Services, Item 4: Based on
Member Peloza's recommendation, City Attorney Dan Heid will add
language to better define who "he" is in this item.
Page 8 of 9, 9th Bullet Down, Second Line: "Manger" will be changed to
"Manager".
C. Resolution No. 4128
Planning Director Michael Davolio distributed and reviewed with the
Committee Resolution No. 4128 regarding the siting, placement, or
installation of used manufactured homes within the City of Auburn. During
a recent review, Director Davolio found that the City does not currently
place any restrictions on the placement of used manufactured homes. As
such, it is being recommended that a moratorium be established pending
additional review.
Discussion followed, focusing on placement of manufactured homes in
mobile home parks, roof pitches, and travel trailers. Member Wagner
expressed his support of this Resolution.
D. Wesley Homes Proposed Address Changes
With the assistance of Building Division Manager Jim Tinner, Director
Davolio reviewed the addressing process and the need for proposed
changes in the Wesley Homes complex. Kevin Anderson of Wesley
Homes provided information on the current addressing system and the
problems associated with the same. Chair Cerino asked about potential
emergency response concerns. Deputy Fire Chief Mike Gerber stated
that the Fire Department would prefer to stay within the current standards.
The main confusion exists more with the residents rather than the Police
and Fire departments.
Member Wagner and Peloza expressed their support for the proposed
changes.
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Municipal Services Minutes December 18, 2006
E. Emergency Radio Station
Information Services Director Lorrie Rempher distributed and reviewed
with the Committee a large area map illustrating the emergency radio
system and a recent test evaluating coverage. The next step is to obtain
licensing, which could take up to a couple of months. The Committee
commended the volunteers working on this task and asked that their
appreciation be pass on to Emergency Preparedness Manager Sarah
Miller.
F. Patrol Car Changes for Auburn Police Department
As explained by Deputy Police Chief Bob Lee, the Police Department is
considering a change in their fleet image compatible with the community
response team philosophy. To increase visibility and recognition, they are
considering a change to black-and-white patrol cars. They are in the
process of reviewing recent bids. The Committee expressed the support
of the proposal. Mayor Lewis commended the Police Department on their
efforts in this regard.
G. Jail Consultant Study
Assistant Police Chief Bob Karnofski distributed and reviewed with the
Committee an Executive Summary of the Auburn Jail Capacity Needs
Study. His review included a brief history of the project, population
analysis and bedspace projections, average daily population and potential
population growth, impacts of annexation, new facility requirements, cost
estimates, and current recommendations. Additional discussion focused
on inmate management, problems with single cells vs. open dormitory,
sharing facilities, and felony inmates vs. misdemeanor inmates. Member
Wagner expressed concerns about the increased costs affected by the
circulation factor and the increased number of staffing, and the fact that
there is no real explanation for the same. Mayor Lewis stated he would
like to further review the models with the Council, and would like to have
at least three (3) models to review.
H. Matrix Update
Chair Cerino commended Secretary Bainton on the preparation of the
Matrix, and recognized this would be Member Wagner's, Chief Gerber's,
and Secretary Bainton's last meeting with the Committee.
10P: Chief Lee provided a brief update on the
Harvey. The Mt. Baker site was recently activated.
7P: Change "estimated for" to "was".
10G: The Committee discussed the use of the
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activation of 8th and
word "oppose" and
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Municipal Services Minutes
December 18, 2006
requested that it be added to the project description.
VI. ADJOURNMENT:
There being no further public business, the meeting was adjourned at 6:35 p.m.
Approved this ~c~IJ 0 day of January, 2007
,_. ~--~
ene Cerino Tracy inton
Chair Fire Department Secretary
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