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HomeMy WebLinkAbout01-02-2007CITY OF MUNICIPAL SERVICES COMMITTEE January 2, 2007 WASHINGTON Minutes I. CALL TO ORDER Member Bill Peloza called the meeting to order at 5:00 PM in Conference Room No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. City Attorney Dan Heid advised that the meeting could not be called to order as only one committee member was present and two members were required for a quorum. At 5:30 PM, Chair Gene Cerino arrived and called the meeting to order. Council members present included Member Bill Peloza. Staff members present included Police Chief Jim Kelly, Deputy Police Chief Bob Lee, City Attorney Dan Heid, HR Director Brenda Heineman, Parks Director Daryl Faber, Building Department Manager Jim Tinner, Risk Manager Rob Roscoe, Employee Relations and Compensation Manager John Fletcher, Finance Director Shelley Coleman, Mayor Pete Lewis, and Planning Director Michael Davolio. Also present were Christina Trumain, Wesley Homes and George Filiss of AI Lago Restaurant. II. AGENDA MODIFICATIONS Resolution 4130 was added to the discussion items. III. CONSENT ITEMS A. APPROVAL OF MINUTES Member Peloza moved to approve the minutes of the 12/18/06 meeting. Chair Cerino concurred. MOTION CARRIED UNAMIMOUSLY, 2-0. B. CONTRACT ADMINISTRATION 1. 2007 Annual On-call Consultant Agreement City Council approve the 2007 Annual On-call Consultant Agreement No. AG-C-225 with Architects BCRA. The agreement is the same as 2006 with the annual fee being raised from $50,000 to $75,000. Page 1 Member Peloza moved to approve the agreement, Chair Cerino concurred. MOTION CARRIED UNAMIMOUSLY, 2-0. IV. ORDINANCES AND RESOLUTIONS A. ORDINANCES There were no Ordinances for the Committee's consideration. B. RESOLUTIONS 1. Resolution 4131 (Heineman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to accept grant funds of $60,000 from the Washington State Office of Public Defense for the purpose of improving delivery of community services in the City of Auburn. This is a grant offered for the first time by the State of Washington. The funds would assist in hiring a public defender. Member Peloza asked for a correction on Page 1, 3rd WHEREAS, to correct it to it's. He then moved to approve the resolution and forward it to Council as amended for approval. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY, 2-0. V. INFORMATION/DISCUSSION ITEMS A. Revised Proposal for Wesley Homes. Building Director Jim Tinner explained that the Duplexes in Wesley Homes would each have a unique address and not a common street address with unit numbers. Wesley Homes and the RFA have approved of this proposal. Member Peloza and Chair Cerino approved by consensus. B. Change of Address for Andrew J. Benedetti Mr. Benedetti owns a home located on SE M Street and SE 6th. The mailing address being used at present is 509 M St. SE. However, there is no access to the property from M Street. Access is actually the address of 1247 6th Street. The proposed new mailing address would be 1129 6th Street SE which would fall into the address grid. This would insure tenants of the home would receive mail and emergency services. Page 2 C. Golf Course Concessionaire Agreement HR Director Heineman presented a draft of the Golf Course Concessionaire Agreement for review. Member Peloza asked if the new golf course name should be inserted. However, no name has been voted on. Member Peloza noted the following: Page 2, Section III, the sublettering is out of sequence. Page 4, No. C, Add (s) to cart as in Beverage Cart(s). Page 5, V-5, needs clarification This means that the City wouldn't pay to rent the facility but would pay concessionaire for food. Page 8, Line 3, brand identity elements are such as proprietary signage, trade fixtures, etc. Page 8, Paragraph C, spell out acronyms for easier understanding. Page 14, Paragraph B, Exhibits should be C & D, not B & C. Page 18, Paragraph XXIX, suggested the title be changed from Remedies to Liquidated Damages. Page 24, duplicated numbering and the use of acronyms. Page 24, #21, data cabling was clarified as all inside work, connections for phones, TV, computers, etc. Page 26, 5th bullet: quote attachment is missing. Exhibit G, there are two #113. The 113 that is designated as the Patio should be renumbered. Page 32, the use of interior and exterior water was discussed. Parks Director Farber explained that the power was submetered and a formula was used to determine the costs. HR Director Heineman will make recommended changes and bring a revised edition at a future meeting. D. Sound Transit Parking Garage Director Heineman gave an informational report. The City has renegotiated the lease with Sound Transit to lower the costs to $18,725 per year. The parking garage will close at midnight. The closing time is negotiable for special functions. Director Heineman advised that David Allen was happy with the agreement. Mayor Lewis stated that when this new lease is approved there will be a public statement made to that effect. E. Resolution 4130 A resolution of the City Council of the City of Auburn, Washington, designating The Seattle Times as the City's official Newspaper, pending a more formal selection process. Chair Cerino asked why the Seattle Times was chosen instead of the Tacoma News Tribune. City Attorney Heid stated it was an interim designation and that he is soliciting for quotes. Committee members Page 3 agreed by consensus that the move had to be made as the current designated paper was going out of business. F. Matrix Update 4G: Date change to February, 07 6G: Remove December, 2006. Change January, 2007 to December, 2007. VI. ADJOURNMENT: With no further public business, the meeting adjourned at 6:20 P.M. Approved this ~tl day of January, 2007. ene Cerino, hair ha Larsen Police Department Secretary File: 2007msm0102 Page 4