HomeMy WebLinkAbout01-02-2007CITY OF
MUNICIPAL SERVICES COMMITTEE
January 2, 2007
WASHINGTON
Minutes
I. CALL TO ORDER
Member Bill Peloza called the meeting to order at 5:00 PM in Conference Room
No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. City Attorney Dan Heid advised that the meeting could not be called to
order as only one committee member was present and two members were
required for a quorum. At 5:30 PM, Chair Gene Cerino arrived and called the
meeting to order. Council members present included Member Bill Peloza. Staff
members present included Police Chief Jim Kelly, Deputy Police Chief Bob Lee,
City Attorney Dan Heid, HR Director Brenda Heineman, Parks Director Daryl
Faber, Building Department Manager Jim Tinner, Risk Manager Rob Roscoe,
Employee Relations and Compensation Manager John Fletcher, Finance
Director Shelley Coleman, Mayor Pete Lewis, and Planning Director Michael
Davolio. Also present were Christina Trumain, Wesley Homes and George
Filiss of AI Lago Restaurant.
II. AGENDA MODIFICATIONS
Resolution 4130 was added to the discussion items.
III. CONSENT ITEMS
A. APPROVAL OF MINUTES
Member Peloza moved to approve the minutes of the 12/18/06 meeting.
Chair Cerino concurred.
MOTION CARRIED UNAMIMOUSLY, 2-0.
B. CONTRACT ADMINISTRATION
1. 2007 Annual On-call Consultant Agreement
City Council approve the 2007 Annual On-call Consultant Agreement No.
AG-C-225 with Architects BCRA. The agreement is the same as 2006
with the annual fee being raised from $50,000 to $75,000.
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Member Peloza moved to approve the agreement, Chair Cerino concurred.
MOTION CARRIED UNAMIMOUSLY, 2-0.
IV. ORDINANCES AND RESOLUTIONS
A. ORDINANCES
There were no Ordinances for the Committee's consideration.
B. RESOLUTIONS
1. Resolution 4131 (Heineman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to accept grant funds of $60,000
from the Washington State Office of Public Defense for the purpose of
improving delivery of community services in the City of Auburn. This is a
grant offered for the first time by the State of Washington. The funds
would assist in hiring a public defender.
Member Peloza asked for a correction on Page 1, 3rd WHEREAS, to
correct it to it's. He then moved to approve the resolution and forward it to
Council as amended for approval. Chair Cerino concurred.
MOTION CARRIED UNANIMOUSLY, 2-0.
V. INFORMATION/DISCUSSION ITEMS
A. Revised Proposal for Wesley Homes.
Building Director Jim Tinner explained that the Duplexes in Wesley
Homes would each have a unique address and not a common
street address with unit numbers. Wesley Homes and the RFA have
approved of this proposal. Member Peloza and Chair Cerino approved by
consensus.
B. Change of Address for Andrew J. Benedetti
Mr. Benedetti owns a home located on SE M Street and SE 6th. The
mailing address being used at present is 509 M St. SE. However, there
is no access to the property from M Street. Access is actually the
address of 1247 6th Street. The proposed new mailing address would be
1129 6th Street SE which would fall into the address grid. This would
insure tenants of the home would receive mail and emergency services.
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C. Golf Course Concessionaire Agreement
HR Director Heineman presented a draft of the Golf Course
Concessionaire Agreement for review. Member Peloza asked if the new
golf course name should be inserted. However, no name has been voted
on. Member Peloza noted the following:
Page 2, Section III, the sublettering is out of sequence.
Page 4, No. C, Add (s) to cart as in Beverage Cart(s).
Page 5, V-5, needs clarification This means that the City wouldn't pay to
rent the facility but would pay concessionaire for food.
Page 8, Line 3, brand identity elements are such as proprietary signage,
trade fixtures, etc.
Page 8, Paragraph C, spell out acronyms for easier understanding.
Page 14, Paragraph B, Exhibits should be C & D, not B & C.
Page 18, Paragraph XXIX, suggested the title be changed from Remedies
to Liquidated Damages.
Page 24, duplicated numbering and the use of acronyms.
Page 24, #21, data cabling was clarified as all inside work, connections for
phones, TV, computers, etc.
Page 26, 5th bullet: quote attachment is missing.
Exhibit G, there are two #113. The 113 that is designated as the Patio
should be renumbered.
Page 32, the use of interior and exterior water was discussed. Parks
Director Farber explained that the power was submetered and a formula
was used to determine the costs.
HR Director Heineman will make recommended changes and bring a
revised edition at a future meeting.
D. Sound Transit Parking Garage
Director Heineman gave an informational report. The City has
renegotiated the lease with Sound Transit to lower the costs to $18,725
per year. The parking garage will close at midnight. The closing time is
negotiable for special functions. Director Heineman advised that David
Allen was happy with the agreement. Mayor Lewis stated that when this
new lease is approved there will be a public statement made to that
effect.
E. Resolution 4130
A resolution of the City Council of the City of Auburn, Washington,
designating The Seattle Times as the City's official Newspaper, pending a
more formal selection process.
Chair Cerino asked why the Seattle Times was chosen instead of the
Tacoma News Tribune. City Attorney Heid stated it was an interim
designation and that he is soliciting for quotes. Committee members
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agreed by consensus that the move had to be made as the current
designated paper was going out of business.
F. Matrix Update
4G: Date change to February, 07
6G: Remove December, 2006. Change January, 2007 to December,
2007.
VI. ADJOURNMENT:
With no further public business, the meeting adjourned at 6:20 P.M.
Approved this ~tl day of January, 2007.
ene Cerino, hair ha Larsen
Police Department Secretary
File: 2007msm0102
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