HomeMy WebLinkAbout02-05-2007i~
CITY OF
WASHINGTON
CALL TO ORDER
MUNICIPAL SERVICES COMMITTEE
CONFERENCE ROOM NO. 3
February 5, 2007
Minutes
Chairman Gene Cerino called the meeting to order at 5:05 PM in Conference
Room No. 3 located on the second floor of Auburn City Hall, 26 W. Main Street,
Auburn. Councilmembers present included: Vice Chair Bill Peloza and Mayor
Pro Tem Sue Singer. Mayor Pro Tem Singer substituted for Member Norman,
who was excused. Staff members present included: Chief of Police Jim Kelly,
Deputy Chief of Police Bob Lee, Building Division Manager Jim Tinner, City
Attorney Dan Heid, Finance Director Shelley Coleman, and Economic
Development Planner AI Hicks. Consultant Project Manager Paul Berry of
Harrison & Associates was also present.
AGENDA MODIFICATIONS
The Committee agreed to add Resolution No. 4155 as Item IV.B.4.
CONSENT ITEMS
A. Approval of Minutes
1. Minutes
The minutes of the January 16, 2007 Municipal Services
Committee meeting were reviewed.
Vice Chair Peloza moved and Mayor Pro Tem Singer seconded to
approve the minutes of the January 16, 2007 meeting.
MOTION CARRIED UNANIMOUSLY. 3-0
6. Contract Administration
There were no contracts for Committee's consideration.
IV. ORDINANCES AND RESOLUTIONS
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Municipal Services Minutes
A. Ordinances
February 5, 2007
There were no Ordinances for Committee's consideration.
B. Resolutions
1. Resolution No. 4146
A Resolution of the City Council of the City of Auburn, Washington,
relating to addressing
Building Division Manager Jim Tinner presented Resolution No.
4146. He said that this issue has been discussed by the committee
previously. Wesley Homes Community has requested that the City
provide individual addresses for each of the Wesley Homes
duplexes rather than assigning unit numbers. The addressing
committee reviewed the request and staff recommends individual
addressing for each unit as depicted on Exhibit A to the Resolution.
Vice Chair Peloza questioned the north and south Brownstone
addresses. Mr. Tinner said that the Brownstones have their own
building number, their own street number and there are unit
numbers inside of those. The Brownstones were not part of the
requested change. Vice Chair Peloza also inquired about the Eby
Lodge and how the fire and police will handle that property. Mr.
Tinner said the Eby Lodge is a combination of several types of
units. The dwellings each have their own unit number and they are
based on suites. The Eby Lodge is manned with personnel 24/7
who can direct emergency personnel.
Vice Chair Peloza moved to approve the Resolution and forward it
to Council for approval. Mayor Pro Tem Singer seconded the
motion.
MOTION CARRIED UNANIMOUSLY. 3-0
2. Resolution No. 4150
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington,
Department of Transportation Aviation Division in the amount of
Three Thousand Eight Hundred Seventeen Dollars ($3,817) to be
used for the purchase and installation of wind cones and airport
safety signs
Vice Chair Peloza moved to approve the Resolution and forward to
Council for approval. Mayor Pro Tem Singer seconded the motion.
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Municipal Services Minutes February 5, 2007
MOTION CARRIED UNANIMOUSLY. 3-0
3. Resolution No. 4153
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an easement with
Puget Sound Energy for Undergrounding electrical utilities at
Mountain View Cemetery for the Columbarium Building Project
Paul Berry explained that the easement is required in order for
Puget Sound Energy to install the underground electrical service to
the Columbarium. In response to a question from Chair Cerino,
Finance Director Coleman advised that the cost of the project will
come from the Cemetery budget which is an enterprise fund.
Mayor Pro Tem Singer moved to approve Resolution No. 4153.
Vice Chair Peloza seconded.
MOTION CARRIED UNANIMOUSLY. 3-0
4. Resolution No. 4155
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of grant funds in the amount of Ninety
Five Thousand Dollars ($95,000.00), and authorizing the Mayor
and City Clerk to execute a Local Agency Agreement between the
Washington State Department of Transportation and the City of
Auburn to accept said funds to assist in implementing the City's
Wayfinding Program
Economic Development Planner AI Hicks reported that Resolution
No. 4155 authorizes the acceptance of a $95,000 grant from the
Federal Highway Administration to fund a portion of the Wayfinding
signage program. The grant will be used towards the cost of
fabricating the signs. The City budgeted $35,000 for a Citywide
wayfinding project. A consultant is developing a wayfinding manual
and prototype design.
Mayor Pro Tem Singer moved to approve Resolution No 4155.
Vice Chair Peloza seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
V. INFORMATION/DISCUSSION ITEMS
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Municipal Services Minutes February 5, 2007
A. Resolution No. 4151
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn (City) and Brad
Jurkovich Consulting to develop a comprehensive community education
plan and other services related to the proposed annexation areas (PAA)
into the city limits of Auburn
Vice Chair Peloza questioned the reason that the annexation areas are
not specifically identified in the agreement. City Attorney Dan Heid said
this could be a dozen different areas in the potential annexation area
(PAA) and don't need to be listed separately.
Chair Cerino asked if all the annexation areas are included in the PAA.
City Attorney Dan Heid said that everything the City is proposing for
annexation consists of West Hill, Lea Hill and the islands and would leave
one small lot by Green River Community College that would have to be
addressed by King County. This parcel is cut in half and one part is rural.
City Attorney Dan Heid said the City is not allowed to annex partial- lots.
Vice Chair Peloza suggested that the consultant's name should be listed
in article 12 on page 3 of 8
B. Resolution No. 4152
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk of the City of Auburn (City) and
Heartland LLC to perform consultant services regarding economic
development
Vice Chair Peloza questioned the scope of services on page 8 of 9 and
whether briefings had been made to the standing committee. Finance
Director Coleman said one is anticipated soon.
Vice Chair Peloza asked about Exhibit B, pg. 9 of 9, rates, and whether
an NTE (not to exceed) would be applicable to this type of consulting
agreement. Finance Director Coleman explained that a not to exceed
clause has not been included. Chair Cerino said that a not to exceed
amount might shut off a developer at a critical point in a project. The
consultant will make continual reports to the Council about what is being
spent. Vice Chair Peloza expressed concern about the amount of the
hourly rates and not having an NTE. Finance Director Coleman said that
all the billings will be reviewed by the Finance Committee and Council.
Mayor Pro Tem Singer said the hourly billing rates by the principals are
pretty much an industry standard.
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Municipal Services Minutes February 5, 2007
Finance Director Coleman said Heartland LLC is very highly
recommended as a consultant.
C. Resolution No. 4156
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute Addendum #1 to the October 13, 2006
Consulting Services Agreement between the City of Auburn and JBL
Public Relations Strategies relating to tourism promotion
Mayor Pro Tem Singer said that Resolution No. 4156 is related to the
Auburn Tourism Board. The Board was very concerned last year about
putting out a lot of money for a public relations firm and not getting what
they needed out of it, so they took a different direction and went with JBL
Public Relations Strategies. The consultant has done a fabulous job and
brought almost everybody to the table for partnerships. The consultant
needs more time to help finish the plan. Mayor Pro Tem Singer said the
City is getting a lot more than what it's paying for.
Finance Director Coleman reported the Resolution is going through the
Finance Committee for action tonight.
Vice Chair Peloza noted that the exhibit should be identified. Vice Chair
Peloza also said that in the scope of work, ARMC should be spelled out as
Auburn Regional Medical Center. Council members agreed that
acronyms should not be used in contracts.
Committee members agreed to support Resolution No. 4156 with the
above listed changes.
D. Ordinance No. 6079
An Ordinance of the City Council of the City of Auburn, Washington
amending sections 3.04.600 and 3.04.610 of the Auburn City Code
relating to funds
Finance Director Coleman reported that Ordinance 6079 will go through
Finance Committee tonight for recommendation to the full Council. In
response to a question from Vice Chair Peloza, Finance Director Coleman
said there is a need for two registers; one for the pro shop and one for the
greens fees. She said there will be two points of sales so they need two
change registers. Finance Director Coleman also explained that petty
cash is for emergency .purchases and is replenished as needed. Vice
Chair Peloza asked how petty cash is controlled. Finance Director
Coleman said it will be secured in a safe. Once a year Finance does an
Municipal Services Minutes February 5,.2007
audit on the petty cash and the change fund and the State Auditor does an
audit once a year.
E. Matrix Update
17P Photo enforcement -Chief Kelly said there is nothing new to report.
Vice Chair Peloza asked if all Red Flex are set up in four directions. Chief
Kelly explained each system is set up differently -some east, west and
some north, south. No intersection has four approaches covered. Chief
Kelly will have a six month analysis at the next meeting.
7P Golf Course Clubhouse Development -Vice Chair Peloza is working
with Daryl Faber on getting a handicap golf cart. The person would be
able to move the seat and golf from the seat. Vice Chair Peloza is
working with Boeing Recycling who wants to donate a handicap golf cart.
There is currently one on EBAY for about $1200 - $1500. Boeing
Recycling is very adamant about supporting this project.
22P Plan for Police Service to Annexation Areas -Chief Kelly said he will
have this at the February 20t" meeting.
4G Jail Alternatives -Chief Kelly said he will have this at the February
20t" meeting.
Everything else is for April and March.
VI.
File:
ADJOURNMENT
There being no further public business, the meeting was adjourned at 5:50 pm.
Approved this ~~~ day of February, 2007.
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"Gene Cerino
Chair
Kathy Divel iss
Police Department Secretary
2007msa0 02-05
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