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HomeMy WebLinkAbout04-02-2007CITY OF WASH[NGTON MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 April 2, 2007 Minutes I. CALL TO ORDER Chairman Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee members present included: Chair Cerino, Vice Chair Bill Peloza and Councilmember Lynn Norman. Staff members present included: Mayor Lewis, Chief of Police Jim Kelly, Deputy Chief of Police Bob Lee, Director of Human Resources/Risk Management Brenda Heineman, City Attorney Dan Heid, Parks Director Daryl Faber, and Assistant Chief of Police Larry Miller. Also present were Robert Whale of The Auburn Reporer and Rosilyn Kutob. II. AGENDA MODIFICATIONS There were no agenda modifications for the Committee's consideration. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the March 19, 2007 Municipal Services Committee meeting were reviewed. Vice Chair Peloza moved and Member Norman seconded to approve the minutes of the March 19, 2007 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's consideration. B. Resolutions There were no Resolutions for the Committee's consideration. 1 Municipal Services Minutes April 2, 2007 V. INFORMATION/DISCUSSION ITEMS A Resolution No. 4170 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute Special Use Permit S- 28-07 from King County Facilities Management Division to use King County property for the purpose of the City's 2007 Pea Patch Garden Project Parks Director Faber explained insurance requirements for the Pea Patch participants. Committee Members agreed that Resolution No. 4170 should go forward to Council. B. Parks Project No. CP0608 City Council to grant permission to advertise for bids for Project No. CP0608, Game Farm Park Soccer Field Renovation. It was requested by the Committee to change the wording to renovating two soccer fields at Game Farm Park instead of using two new synthetic soccer fields. Committee Members agreed that Parks Project No. CP0608 should go forward to Council. C. Olympic Security Services Professional Services Agreement Director of Human Resources Brenda Heineman reported that Olympic Security Services was chosen because of their unique experience providing security for other courts. The effective date of the agreement and notary page were discussed and corrected to read 2007. Insurance costs were discussed and it was explained that the coverage is the usual amount required for the court and the City has additional insurance coverage if needed. D. Future Jail Needs Chief of Police Jim Kelly explained that information was given at the Council Retreat about capacity, future expectations and needs for future jail services. Mayor Lewis explained that two different models are currently being reviewed--one being a holding facility and the other being a full size facility. Committee Members agreed to make this a priority for 2007. 2 Municiaal Services Minutes E. Matrix Update April 2, 2007 7P -Golf Course Clubhouse Development. Change estimated completion date to August, 2007. 19P -Political Signs. Remove from Matrix 10P -Red Light Photo Enforcement. Chief of Police Jim Kelly reported that one of the cameras was knocked over but it will be repaired and operational within a day or two. 17P -Photo Enforcement. Chief of Police Jim Kelly said that they are still looking for the right equipment for this project. 31 -Review of Police Workload Analysis for 2006. Add to Matrix as item of interest. Chief Kelly said he will add this as a discussion item for the April 16th Municipal Services meeting. 4G -Jail Alternatives. Chief of Police Jim Kelly said they are looking at some siting issues and will be looking for someone with some expertise that can help move this project forward. 6G -Develop Public Safety Communications Center at GSA. Change date to May 2007. 9G -Implement Airport Business Plan. Change date to April 16, 2007 and advise Finance Director Shelley Coleman of the schedule. F. City School Forum Planning Committee Vice Chair Peloza said that he is on the City School Forum Planning Committee which meets every six months. He requested that City staff be allowed to organize three presentations as follows: 1. Gang Prevention Presentation -Commander Wood of the Police Department is going to do a presentation. 2. Emergency Preparedness -Sarah Miller is going to have a table top simulation completed this summer to present. 3. Before and after school activities for the prevention of crime -Need some coordination for transportation and the use of facilities. All three of these items were approved by Mayor Lewis. The next City School Forum Planning Committee is scheduled for April 25, 2007 at the Auburn Mountainview High School at~'pm. <~ 3 Municipal Services Minutes April 2, 2007 G. 2006 Workload Analysis Chief of Police Jim Kelly distributed the 2006 Workload Analysis for the Police Department. Although the item is not on the agenda, he wanted to provide the information to the Committee for review. VI. AUDIENCE PARTICIPATION Ms. Rosilyn Kutob spoke to the Committee about the increased water rates that she is being charged. VII. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:10 pm. Approved this I ~.= `nom day of April, 2007. c- ~~ . ~~~ J Gene Cerino Kat Divelbiss Chair Police Department Secretary File: 2007msa0 4-02 4