The URL can be used to link to this page

Home My WebLink About05-21-2007CITY OF MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 WASHINGTON May 21, 2007 Minutes CALL TO ORDER Chairman Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee members present included: Chair Cerino, Vice Chair Bill Peloza and Councilmember Rich Wagner. Staff members present included: Mayor Lewis, Chief of Police Jim Kelly, City Attorney Dan Heid, Parks Planning and Development Planner Dan Scamporlina, Community Development Administrator David Osaki, Airport Manager Jamelle Garcia, Public Works Director Dennis Dowdy, Building Division Manager Jim Tinner, Emergency Preparedness Manager Sarah Miller, Assistant City Engineer Ingrid Gaub, Finance Director Shelley Coleman, Facilities Manager Mark Ellingson, Human Resources Director Brenda Heineman. Also present was Bob Weis Of Hebert Research. II. AGENDA MODIFICATIONS There was one modification to add to the Information/Discussion agenda: V. INFORMATION/DISCUSSION ITEMS G. Resolution No. 4186 (Heineman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and Highland Courte Treatment Center for the term May 17, 2007 -May 16, 2008 III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the May 7, 2007 Municipal Services Committee meeting were reviewed. Vice Chair Peloza moved and Member Wagner seconded to approve the minutes of the May 7, 2007 meeting. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Parks Project Number CP0608A City Council award Contract 07-04, Project Number CPO 608A, Game Farm Park Soccer Field Renovation - Earthwork, to T. F. Sahli Construction on their low bid of $420,000 (including Bid Items #1 - 3) plus Washington State sales tax of $37,380 for a total contract price of $457,380, plus Add Alternate #1, $15,000 2. Parks Project Number CP0608B City Council award Contract 07-05, Project Number CPO608A, Game Farm Park Soccer Field Renovation - Synthetic Turf, to Sportexe, on their low bid of $685,722, plus Washington State sales tax of $61,029 for a total of $746,751. Parks Planner Scamporlina addressed both of these projects together. He advised that he had brought them before the last PCDC meeting and was looking for the support of this committee. Vice Chair Peloza moved and Member Wagner seconded to approve and support both of the projects. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6088 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 2.75 of the Auburn City Code relating to Emergency Services. Concerns were expressed about the conscription of people and equipment. Manager Miller advised that in an emergency conscription was legal. Vice Chair Peloza moved and Member Wagner seconded to approve Ordinance No. 6088. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 4187 A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the State of Washington Military Department in the amount of Twenty Three Thousand Eight Hundred Firfty Seven Dollars and Forty Seven Cents ($23,857.47) As this was an OPM opportunity, there was no discussion. Vice Chair Peloza moved and Member Wagner seconded to approve Ordinance No. 6088. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 4188 Authorizing the Mayor to Execute a Temporary Sewer Easement and Right-of-Entry and Construction Agreement with Kersey 3 Improvements, LLC, to Complete Construction of Sewer Improvements Within Roegner Park Associated with Private Development. Concerns were expressed about the equestrian trail being blocked by construction. Assistant City Engineer Gaub assured the committee that the trail would remain open and in fact, that was part of the construction agreement. Vice Chair Peloza moved and Member Wagner seconded to approve Resolution 4188. Chair Cerino concurred. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Status of the Airport Taxi Way Project Manager Garcia distributed an outline of the proposed timetable and cost of construction. Reed Middleton Engineering has been selected to complete the design phase of the project. Instead of tearing out existing runways, it has been suggested that the runways be widened and used for two way plane traffic. After reviewing the financial statistics, Member Wagner asked Director Coleman to look at the depreciation schedules and adjust rates and fees accordingly. B. Third Annual Citizen Survey Executive Overview Copies of the Survey Report were distributed. Robert Weis from Hebert Research was introduced by Director Coleman. Vice Chair Peloza observed that on the graph on page 16 there are two West Hills but no Lea Hill. Member Wagner asked if there could be a breakdown of the population by numbers and not percentages. The report will be presented to the Council of the Whole. By consensus, the committee agreed that the report was well written and easy to read. C. Address Correction -1287 6th Street SE The exixting address is 509 M Street which is misleading. The property owner has difficulty receiving deliveries and would like to be in compliance with his neighbors. Manager Tinner advised he will be taking this item to PCDC for approval. Committee agreed that the correction made sense and gave their support for it. D. Resolution No. 4191 A Resolution of the City Council of the City of Auburn, Washington, adopting and approving the Strategic Plan for the City of Auburn Downtown Revitalization Catalyst Area This will start the process to implement the 5 block revitalization area. The committee expressed concerns about the 3 foot sidewalk width on Page 3. The width will be deleted. Member Wagner asked for an overall statement in the Resolution that would ensure adequate parking. Director Osaki will provide a clarification of the number of parking places that will be available. Committee was assured that this Resolution will be an ongoing subject of discussion. E. City Hall Space Needs Study Manager Ellingson presented the BCRA plan for the City Hall annex and the existing City Hall. Member Wagner inquired if there would be an extra charge to seek consultant recommendations as stated on the Program Data Sheet. Manager Ellingson will have to research that item. Member Wagner suggested that detailed drawings are not necessary until the Capital Facilities plan was obtained. F. Resolution 4186 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement between the City of Auburn and Highland Courte Treatment Center for the term May 17, 2007 -May 16, 2008 This agreement will raise the bed rates from $90 to $120 per day for rehabilitation. It is less expensive than incarceration and there is the possibility that clients would be less likely to reoffend. By consensus, committee agreed to provide concurrence with Resolution 4186. G. Matrix Update 6-G: Chief Kelly reported that work is still in process for the use of the land at GSA. Committee asked for the review date to be changed to ongoing. 8-P: Add June 18, 2007, as the review date. 1-I AND 2-1: Remove Mike Gerber as the lead, replace with VRFA. Add June 18, 2007, as the review date and add quarterly reports to the review date. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:20 P.M. Approved this `fi"'f~-I-- day of June, 2007. w Gene Ceririo '---Martha Larsen Chair Police Department Secretary File: 2007msa0521