HomeMy WebLinkAbout06-04-2007CITY OF -
MUNICIPAL SERVICES COMMITTEE
CONFERENCE ROOM NO. 3
WASHINGTON June 4, 2007
Minutes
I. CALL TO ORDER
Chairman Gene Cerino called the meeting to order at 5:00 PM in Conference
Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street,
Auburn. Committee members present included: Chair Cerino, Vice Chair Bill
Peloza, and Member Lynn Norman. Staff members present included: Mayor
Peter B. Lewis, Deputy Chief of Police Bob Lee, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Facilities Manager Mark Ellingson, Public
Works Director Dennis Dowdy and Interim Planning, Building and Community
Director David Osaki. Also present was Paul Berry of Harris & Associates.
II. AGENDA MODIFICATIONS
There was no agenda modification.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes
The minutes of the May 21, 2007 Municipal Services Committee
meeting were reviewed.
Vice Chair Peloza moved and Councilmember Norman seconded
to approve the minutes of the May 21, 2007 meeting.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Contract Administration
1. Agreement for Professional Services Number AG-C-225
City Council approve Amendment 1 to the 2007 Annual On-
call Consultant Agreement No. AG-C-225 with Architects
BCRA.
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June 4, 2007
2. Agreement for Professional Services Number AG-C-225
City Council approve Task Order T07-005 to the 2007
Annual On-call Consultant Agreement No. AG-C-225 with
Architects BCRA.
Director David Osaki reported that both agreement under
Agreement No. AG-C-225 relate to the space needs study
and the need to increase budget authority. The Finance
Committee approved Phase 1, but anything beyond Phase 1
requires Council approval. One agreement authorizes
budget and the second agreement relates to the scope of
work to be done.
3. Consultant Agreement Number AG-C-327-A
City Council grant permission to enter into Amendment #2 to
Consultant Agreement No. AG-C-327-A with David A. Clark
Architects, PLLC for Architectural and Engineering Services
for Project No. C327A0, Auburn Golf Course Clubhouse.
Project Manager Paul Berry reported that the restaurant
design was originally to be accomplished by the restaurant
concessionaire. Final negotiation of the concessionaire
agreement resulted in the City having responsibility for
providing this design effort. The agreement provides for the
design services. Mr. Berry stated that the design services
are being proposed as a change order with the general
contractor.
Vice Chair Peloza moved and Member Norman seconded to
approve Consultant Agreement Number AG-C-327-A.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no Ordinance for Committee consideration.
B. Resolutions
There was no Resolution for Committee consideration.
V. INFORMATION/DISCUSSION ITEMS
A Resolution No. 4196
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Municipal Services Minutes June 4, 2007
A .Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement between
the City of Auburn and Gates, Gates, & Gates for completion of A Street
NW, Auburn, Washington
Public Works Director Dennis Dowdy reviewed the agreement with Gates,
Gates, & Gates. In 2003, the City entered into a Traffic Impact Fee Credit
Agreement with Gates for the completion of the A Street NW corridor
through their development within existing right-of-way from approximately
7t" to 8t" Streets NW. In 2005, the City and Gates discussed new
improvements and these would create a Traffic Impact Fee Credit for the
Gates property. Gates would use credits from an old agreement to pay for
mitigation of wetland. The City would have an obligation to take up the
wetland mitigation.
The benefits of using concrete versus asphalt were discussed and Gates
has agreed to construct a concrete road which exceeds the City's road
standards. Committee Members agreed that this agreement is beneficial
for all parties involved.
Resolution No. 4197
A Resolution of the City Council of the City of Auburn, Washington, stating
the City Council's support for Proposition One on the August 21, 2007
ballot which, if approved, would annex the Lea Hill Annexation Area into
the City of Auburn
City Attorney Dan Heid explained that Resolution No. 4197 and 4198 are
regarding the Annexations of Lea Hill and West Hill. They are calling for a
special election to be held in conjunction with the primary election on
August 21, 2007, at which time the voters will be presented the question of
annexation of these two areas.
C. Resolution No. 4198 (Heid)
A Resolution of the City Council of the City of Auburn, Washington, stating
the City Council's support for Proposition One on the August 21, 2007
ballot which, if approved, would annex the West Hill Annexation Area into
the City of Auburn
D. Taxiway Alterations and Improvements, Auburn Municipal Airport -
Agreement for Consulting Services Number AG-C-303
Finance Director Shelley Coleman distributed an aerial photo handout of
the Auburn Municipal Airport. Director Coleman reported that for the last
six months the City has been soliciting and interviewing firms to perform
the design and construction management project for the airport taxiway.
Reid Middleton was chosen as the successful candidate for this service.
FAA has approved of Reid Middleton and the scope of work. This
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Municipal Services Minutes
June 4, 2007
agreement will be discussed at the Finance Committee meeting this
evening and then brought back to Municipal Services Committee for a
recommendation at a later date.
E. Matrix Update
Change date to July 2007 on 8-P /Golf Course Driving Range and 18-P /
Complete Cemetery Capital Projects.
VI. ADJOURNMENT
There being no further public business, the meeting adjourned at 5:32 pm.
j ~ t6.
Approved this '"1 day of June, 2007.
Gene Cerino
Chair
I
.r.~,
Kathy Dive iss
Police Department Secretary
File: 2007msm06-04
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