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HomeMy WebLinkAbout06-04-2007CITY OF - MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 WASHINGTON June 4, 2007 Minutes I. CALL TO ORDER Chairman Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee members present included: Chair Cerino, Vice Chair Bill Peloza, and Member Lynn Norman. Staff members present included: Mayor Peter B. Lewis, Deputy Chief of Police Bob Lee, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Facilities Manager Mark Ellingson, Public Works Director Dennis Dowdy and Interim Planning, Building and Community Director David Osaki. Also present was Paul Berry of Harris & Associates. II. AGENDA MODIFICATIONS There was no agenda modification. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the May 21, 2007 Municipal Services Committee meeting were reviewed. Vice Chair Peloza moved and Councilmember Norman seconded to approve the minutes of the May 21, 2007 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Agreement for Professional Services Number AG-C-225 City Council approve Amendment 1 to the 2007 Annual On- call Consultant Agreement No. AG-C-225 with Architects BCRA. 1 Municipal Services Minutes June 4, 2007 2. Agreement for Professional Services Number AG-C-225 City Council approve Task Order T07-005 to the 2007 Annual On-call Consultant Agreement No. AG-C-225 with Architects BCRA. Director David Osaki reported that both agreement under Agreement No. AG-C-225 relate to the space needs study and the need to increase budget authority. The Finance Committee approved Phase 1, but anything beyond Phase 1 requires Council approval. One agreement authorizes budget and the second agreement relates to the scope of work to be done. 3. Consultant Agreement Number AG-C-327-A City Council grant permission to enter into Amendment #2 to Consultant Agreement No. AG-C-327-A with David A. Clark Architects, PLLC for Architectural and Engineering Services for Project No. C327A0, Auburn Golf Course Clubhouse. Project Manager Paul Berry reported that the restaurant design was originally to be accomplished by the restaurant concessionaire. Final negotiation of the concessionaire agreement resulted in the City having responsibility for providing this design effort. The agreement provides for the design services. Mr. Berry stated that the design services are being proposed as a change order with the general contractor. Vice Chair Peloza moved and Member Norman seconded to approve Consultant Agreement Number AG-C-327-A. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There was no Ordinance for Committee consideration. B. Resolutions There was no Resolution for Committee consideration. V. INFORMATION/DISCUSSION ITEMS A Resolution No. 4196 2 Municipal Services Minutes June 4, 2007 A .Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and Gates, Gates, & Gates for completion of A Street NW, Auburn, Washington Public Works Director Dennis Dowdy reviewed the agreement with Gates, Gates, & Gates. In 2003, the City entered into a Traffic Impact Fee Credit Agreement with Gates for the completion of the A Street NW corridor through their development within existing right-of-way from approximately 7t" to 8t" Streets NW. In 2005, the City and Gates discussed new improvements and these would create a Traffic Impact Fee Credit for the Gates property. Gates would use credits from an old agreement to pay for mitigation of wetland. The City would have an obligation to take up the wetland mitigation. The benefits of using concrete versus asphalt were discussed and Gates has agreed to construct a concrete road which exceeds the City's road standards. Committee Members agreed that this agreement is beneficial for all parties involved. Resolution No. 4197 A Resolution of the City Council of the City of Auburn, Washington, stating the City Council's support for Proposition One on the August 21, 2007 ballot which, if approved, would annex the Lea Hill Annexation Area into the City of Auburn City Attorney Dan Heid explained that Resolution No. 4197 and 4198 are regarding the Annexations of Lea Hill and West Hill. They are calling for a special election to be held in conjunction with the primary election on August 21, 2007, at which time the voters will be presented the question of annexation of these two areas. C. Resolution No. 4198 (Heid) A Resolution of the City Council of the City of Auburn, Washington, stating the City Council's support for Proposition One on the August 21, 2007 ballot which, if approved, would annex the West Hill Annexation Area into the City of Auburn D. Taxiway Alterations and Improvements, Auburn Municipal Airport - Agreement for Consulting Services Number AG-C-303 Finance Director Shelley Coleman distributed an aerial photo handout of the Auburn Municipal Airport. Director Coleman reported that for the last six months the City has been soliciting and interviewing firms to perform the design and construction management project for the airport taxiway. Reid Middleton was chosen as the successful candidate for this service. FAA has approved of Reid Middleton and the scope of work. This r Municipal Services Minutes June 4, 2007 agreement will be discussed at the Finance Committee meeting this evening and then brought back to Municipal Services Committee for a recommendation at a later date. E. Matrix Update Change date to July 2007 on 8-P /Golf Course Driving Range and 18-P / Complete Cemetery Capital Projects. VI. ADJOURNMENT There being no further public business, the meeting adjourned at 5:32 pm. j ~ t6. Approved this '"1 day of June, 2007. Gene Cerino Chair I .r.~, Kathy Dive iss Police Department Secretary File: 2007msm06-04 4