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HomeMy WebLinkAbout07-16-2007AUBURN MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 July 16, 2007 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 p.m. in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee Members present included: Chair Cerino, Vice Chair Bill Peloza, and Member Lynn Norman. Staff members present included: Mayor Peter B. Lewis, Chief of Police Jim Kelly, Police Commander Greg Wood, Risk Manager Rob Roscoe, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, City Attorney Daniel B. Heid, Traffic Engineer Laura Philpot, Parks, Arts and Recreation Director Daryl Faber, Environmental Protection Manager Aaron Nix. Also present was Paul Berry of Harris & Associates, Robert Whales from The Auburn Reporter and citizen Virginia Haugen. II. AGENDA MODIFICATIONS Agenda modifications included the addition of Information/Discussion Items V. E, V.F, V.G, V.H and changes previous V.E to V.H. Agenda modifications also add new items to Item V.A. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the July 2, 2007 Municipal Services Committee meeting were reviewed. Vice Chair Peloza moved and Member Norman seconded to approve the minutes of the July 2, 2007 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Consultant Agreement AG-C-286 City Council approve Consultant Agreement No. AG-C-286 with Harris and Associates for management of upgrades, alterations and renovations of the Auburn Avenue Theater. Municipal Services Minutes July 16, 2007 Finance Director Shelley Coleman explained that this contract puts in place project management services for both immediate emergency repairs and also for the renovation of the interior of the theater. The cost estimates are approximately $32,000. Parks, Arts and Recreation Director Daryl Faber reported that a citizens committee for the theater has not yet been formed. Vice Chair Peloza moved and Member Norman seconded to recommend approval of Consultant Agreement No. AG-C-286. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee consideration. B. Resolutions 1. Resolution No. 4213 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Services Agreement between the City of Auburn and King County regarding animal services and program Risk Manager Rob Roscoe reported that Interlocal Services Agreement will provide enhanced animal control services. Chief of Police Jim Kelly explained this agreement will be for Monday through Friday services. Chief Kelly said that a change can be made later with a fourteen day notice. Committee Members requested a staff report in six months to review services being provided by King County. Vice Chair Peloza moved and Member Norman seconded to recommend approval of Resolution No. 4213. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATIONIDISCUSSION ITEMS A. Clubhouse, Veteran's Building 8~ Columbarium Update Municipal Services Minutes July 16, 2007 Paul Berry from Harris & Associates gave an update on the Golf Course Clubhouse which should be completed in the middle of August. The restaurant portion of the clubhouse should be completed by late November. Vice Chair Peloza mentioned that it is going to be a great facility for the City. Mr. Berry reported that the Veteran's Building is at least several weeks away from opening. Mr. Berry also reported that the Columbarium building is done and is a spectacular facility. The dedication ceremony for this building is set for Tuesday, August 14, 2007. B Driving Range Update Director Faber reported that staff have received preliminary estimates regarding wood pole and steel pole construction for the driving range structure. Director Faber explained that they have not gone into complete engineered drawings other than some space layouts with regard to occupancy loads, length of the structure, height of the poles, and the baffles. Director Faber stated that staff hopes to have the structure completed before the next golf season starts. C. 2007 Fireworks Report Chief of Police Jim Kelly distributed a 2007 Fireworks After-Action Report. Commander Greg Wood reported that the strategy of educating the community with regards to illegal fireworks in Auburn has gone very well over the last several years. This year's focus included working with community groups, distributing flyers in problem areas, and sending home information with elementary students. This year the emphasis patrols began on Memorial Day weekend and went through the weekend following the 4th of July. This year there were 46 arrests made due to illegal fireworks and a total of 45,000 pieces of fireworks confiscated. Additionally, the fireworks calls to 911 decreased by 25% from last year. Chief Kelly stated that the Police Department is working with the Muckleshoot Indian Tribe to clean up the fireworks discharge area on tribal land in a timely manner. D. Tow Truck Business 3 Municipal Services Minutes July 16, 2007 Committee Members briefly discussed: the addition of Special Interest Towing to the police tow truck rotation, 20 minute request for police towing, how the rotation works, Washington State Patrol fee schedule for towing, and the regulation of tow truck operators (RTTO). . City Attorney Daniel Heid reported that the tow truck business license ordinance changes include the requirement to have their storage lot located within five miles of the Auburn city limits. E. Cable Franchise Renewal Information Services Director Lorrie Rempher reported that this is the notification that we are in a twelve month window for cable renewal with Comcast. A consultant has been helping the City for the past year by taking phone calls from citizens about concerns of cable. The cities of Kent, Renton and Auburn are all in the same renewal process at this time. The hope is to get equipment and upgrades for Puget Sound Access to keep it going. If these fees cannot be agreed upon it would have to go to a formal process and the fees would increase. F. Automated Traffic Enforcement Fines Chief Kelly explained that the State is raising the infraction fees to $124 per infraction. Attorney Heid reported that it appears that the increase would not be applicable to parking infractions. Photo enforcement infractions are treated like parking infractions. Chief Kelly reported that if a citizen is stopped by an officer for running a red light the fine will be $124. ,but, if the camera system catches an individual for running a red light the fine will be $101. Surrounding cities are increasing their fee to $124. Committee Members agreed to recommend an increase in the fees of$23. Chief Kelly distributed a handout reviewing the first year of the Photo Safe Program. Commander Wood explained some of the highlights in the one year review. There were 11,303 violations from the three intersections with 9,378 infractions issued. Of the infractions issued, 17% were rejected for various reasons. Commander Wood reported that two camera systems went live in December 2006 for school zone enforcement. Westbound traffic captured 1,015 infractions issued and eastbound traffic captured 1,494 infractions.. One of the unique things about this system is it is run three times per day 4 Municipal Services Minutes July 16, 2007 when children are most likely to be traveling to and from school and during lunchtime. There has been a violation reduction of approximately 50% at these two locations. There has been a 64% reduction in collisions at M Street and Auburn Way South and a 30% reduction at 4th Street and Auburn Way South since the two systems were implemented. The police department is very pleased with the systems and staff is currently looking into adding two new school zones to this system. Staff hopes to have the new systems installed by Fall of 2007. Committee Members requested that City expenses be added to future reports. G. Tetra Tech/KCM Agreement Environmental Protection Manager Aaron Nix explained that the agreement is for the restoration of Mill Creek. The City was awarded a $100,000 grant through US Fish and Wildlife to design and build a new structure. Tetra Tech was chosen as the consultant as they have a lot of experience with the Mill Creek system. H Matrix Update 17-P Photo Enforcement -The graffiti camera will be purchased soon. VI. ADJOURNMENT There being no further public business to come before the Committee, the meeting adjourned at 6:25 p.m. Approved this _ day of August, 2007. Gene Cerino Chair ~- O11~/tM _ Kathy Divel s Police Department Secretary File: 2007msm07-16