HomeMy WebLinkAbout07-16-2007AUBURN
MUNICIPAL SERVICES COMMITTEE
CONFERENCE ROOM NO. 3
July 16, 2007
Minutes
I. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 5:00 p.m. in Conference Room
No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn.
Committee Members present included: Chair Cerino, Vice Chair Bill Peloza, and
Member Lynn Norman. Staff members present included: Mayor Peter B. Lewis,
Chief of Police Jim Kelly, Police Commander Greg Wood, Risk Manager Rob
Roscoe, Finance Director Shelley Coleman, Information Services Director Lorrie
Rempher, City Attorney Daniel B. Heid, Traffic Engineer Laura Philpot, Parks,
Arts and Recreation Director Daryl Faber, Environmental Protection Manager
Aaron Nix. Also present was Paul Berry of Harris & Associates, Robert Whales
from The Auburn Reporter and citizen Virginia Haugen.
II. AGENDA MODIFICATIONS
Agenda modifications included the addition of Information/Discussion Items V. E,
V.F, V.G, V.H and changes previous V.E to V.H. Agenda modifications also add
new items to Item V.A.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes
The minutes of the July 2, 2007 Municipal Services Committee
meeting were reviewed.
Vice Chair Peloza moved and Member Norman seconded to
approve the minutes of the July 2, 2007 meeting.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Contract Administration
1. Consultant Agreement AG-C-286
City Council approve Consultant Agreement No. AG-C-286 with
Harris and Associates for management of upgrades, alterations and
renovations of the Auburn Avenue Theater.
Municipal Services Minutes July 16, 2007
Finance Director Shelley Coleman explained that this contract puts
in place project management services for both immediate
emergency repairs and also for the renovation of the interior of the
theater. The cost estimates are approximately $32,000.
Parks, Arts and Recreation Director Daryl Faber reported that a
citizens committee for the theater has not yet been formed.
Vice Chair Peloza moved and Member Norman seconded to
recommend approval of Consultant Agreement No. AG-C-286.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for Committee consideration.
B. Resolutions
1. Resolution No. 4213
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal
Services Agreement between the City of Auburn and King County
regarding animal services and program
Risk Manager Rob Roscoe reported that Interlocal Services
Agreement will provide enhanced animal control services.
Chief of Police Jim Kelly explained this agreement will be for
Monday through Friday services. Chief Kelly said that a change
can be made later with a fourteen day notice.
Committee Members requested a staff report in six months to
review services being provided by King County.
Vice Chair Peloza moved and Member Norman seconded to
recommend approval of Resolution No. 4213.
MOTION CARRIED UNANIMOUSLY. 3-0
V. INFORMATIONIDISCUSSION ITEMS
A. Clubhouse, Veteran's Building 8~ Columbarium Update
Municipal Services Minutes
July 16, 2007
Paul Berry from Harris & Associates gave an update on the Golf Course
Clubhouse which should be completed in the middle of August. The
restaurant portion of the clubhouse should be completed by late
November.
Vice Chair Peloza mentioned that it is going to be a great facility for the
City.
Mr. Berry reported that the Veteran's Building is at least several weeks
away from opening.
Mr. Berry also reported that the Columbarium building is done and is a
spectacular facility. The dedication ceremony for this building is set for
Tuesday, August 14, 2007.
B Driving Range Update
Director Faber reported that staff have received preliminary estimates
regarding wood pole and steel pole construction for the driving range
structure. Director Faber explained that they have not gone into complete
engineered drawings other than some space layouts with regard to
occupancy loads, length of the structure, height of the poles, and the
baffles.
Director Faber stated that staff hopes to have the structure completed
before the next golf season starts.
C. 2007 Fireworks Report
Chief of Police Jim Kelly distributed a 2007 Fireworks After-Action Report.
Commander Greg Wood reported that the strategy of educating the
community with regards to illegal fireworks in Auburn has gone very well
over the last several years. This year's focus included working with
community groups, distributing flyers in problem areas, and sending home
information with elementary students. This year the emphasis patrols
began on Memorial Day weekend and went through the weekend
following the 4th of July. This year there were 46 arrests made due to
illegal fireworks and a total of 45,000 pieces of fireworks confiscated.
Additionally, the fireworks calls to 911 decreased by 25% from last year.
Chief Kelly stated that the Police Department is working with the
Muckleshoot Indian Tribe to clean up the fireworks discharge area on
tribal land in a timely manner.
D. Tow Truck Business
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Municipal Services Minutes
July 16, 2007
Committee Members briefly discussed: the addition of Special Interest
Towing to the police tow truck rotation, 20 minute request for police
towing, how the rotation works, Washington State Patrol fee schedule for
towing, and the regulation of tow truck operators (RTTO). .
City Attorney Daniel Heid reported that the tow truck business license
ordinance changes include the requirement to have their storage lot
located within five miles of the Auburn city limits.
E. Cable Franchise Renewal
Information Services Director Lorrie Rempher reported that this is the
notification that we are in a twelve month window for cable renewal with
Comcast. A consultant has been helping the City for the past year by
taking phone calls from citizens about concerns of cable. The cities of
Kent, Renton and Auburn are all in the same renewal process at this time.
The hope is to get equipment and upgrades for Puget Sound Access to
keep it going. If these fees cannot be agreed upon it would have to
go to a formal process and the fees would increase.
F. Automated Traffic Enforcement Fines
Chief Kelly explained that the State is raising the infraction fees to $124
per infraction.
Attorney Heid reported that it appears that the increase would not be
applicable to parking infractions. Photo enforcement infractions are
treated like parking infractions.
Chief Kelly reported that if a citizen is stopped by an officer for running a
red light the fine will be $124. ,but, if the camera system catches an
individual for running a red light the fine will be $101. Surrounding cities
are increasing their fee to $124.
Committee Members agreed to recommend an increase in the fees of$23.
Chief Kelly distributed a handout reviewing the first year of the Photo Safe
Program.
Commander Wood explained some of the highlights in the one year
review. There were 11,303 violations from the three intersections with
9,378 infractions issued. Of the infractions issued, 17% were rejected for
various reasons.
Commander Wood reported that two camera systems went live in
December 2006 for school zone enforcement. Westbound traffic captured
1,015 infractions issued and eastbound traffic captured 1,494 infractions..
One of the unique things about this system is it is run three times per day
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July 16, 2007
when children are most likely to be traveling to and from school and during
lunchtime. There has been a violation reduction of approximately 50% at
these two locations. There has been a 64% reduction in collisions at M
Street and Auburn Way South and a 30% reduction at 4th Street and
Auburn Way South since the two systems were implemented. The police
department is very pleased with the systems and staff is currently looking
into adding two new school zones to this system. Staff hopes to have the
new systems installed by Fall of 2007.
Committee Members requested that City expenses be added to future
reports.
G. Tetra Tech/KCM Agreement
Environmental Protection Manager Aaron Nix explained that the
agreement is for the restoration of Mill Creek. The City was awarded a
$100,000 grant through US Fish and Wildlife to design and build a new
structure. Tetra Tech was chosen as the consultant as they have a lot of
experience with the Mill Creek system.
H Matrix Update
17-P Photo Enforcement -The graffiti camera will be purchased soon.
VI. ADJOURNMENT
There being no further public business to come before the Committee, the
meeting adjourned at 6:25 p.m.
Approved this _ day of August, 2007.
Gene Cerino
Chair
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O11~/tM _
Kathy Divel s
Police Department Secretary
File: 2007msm07-16