HomeMy WebLinkAbout03-10-2008WASHINGTON
MUNICIPAL SERVICES COMMITTEE
CONFERENCE ROOM NO. 3
March 10, 2008
Minutes
1. CALL TO ORDER
Chair Gene Cerino called the meeting to order at 3:30 PM in Conference Room
No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn.
Committee Members present included: Chair Gene Cerino and Member Lynn
Norman. Vice Chair Bill Peloza was a=4taff members present included:
Mayor Peter B. Lewis, Chief of Police Jim Kelly, Parks, Arts & Recreation
Director Daryl Faber, Risk Manager Rob Roscoe, Finance Director Shelley
Coleman, Financial Planning Manager Karen Jester and Police Investigation
Secretary Kathy Divelbiss.
IL AGENDA MODIFICATIONS
Agenda modification included the addition of Information/Discussion Items V.H,
and changes previous V.H to V.I.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes
The minutes of the February 25, 2008 Municipal Services
Committee meeting were reviewed.
Member Norman moved and Chair Cerino seconded to approve the
minutes of the February 25, 2008 meeting.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Contract Administration
There were no Contracts for Committee consideration.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
There were no Ordinances for the Committee's consideration.
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Municipal Services Minutes March 10, 2008
B. Resolutions
Resolution No. 4317
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
Department in the amount of two thousand nine hundred seventy
six dollars and ninety-four cents ($2,976.94) as reimbursement
from the Federal Emergency Management Agency and the State of
Washington for expenses incurred by the City of Auburn during the
December 2007 winter storm
Member Norman moved and Chair Cerino seconded to approve
Resolution No. 4317.
MOTION CARRIED UNANIMOUSLY. 2-0
2. Resolution No. 4325
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement with
Thermo King Northwest for golf carts for the Auburn Golf Course
Parks, Arts & Recreation Director Daryl Faber reported that the golf
course will have a full fleet of 72 after this acquisition and then after
the fifth year we'll start replacing older golf carts and get about 18
new carts a year on a replacement program.
Member Norman moved and Chair Cerino seconded to approve
Resolution No. 4325.
MOTION CARRIED UNANIMOUSLY. 2-0
V. INFORMATION/DISCUSSION ITEMS
A. Resolution No. 4320
A Resolution of the City Council of the City of Auburn, Washington
authorizing the Mayor and the City Clerk to execute an amendment to
lease of real property between the City of Auburn and ACAP Child Family
Services
Risk Manager Rob Roscoe reported that this will extend the lease of real
property until August 31, 2008 to ACAP. The City wanted to extend a
Municipal Services Minutes March 10, 2008
courtesy to ACAP without creating any delays for the new Community
Center Project.
The Committee supports Resolution No. 4320.
B. Resolution No. 4322
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Office Space Lease
Agreement between City of Auburn and Green River Music, Inc.
The Committee supports Resolution No. 4322.
C. Ordinance No. 6168
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance
as amended by Ordinance Nos. 6086, 6092, 6103, 6119,
6124, 6127, 6128, 6132, 6133, 6144, 6145, and Ordinance No. 6164
authorizing Amendment to the City of Auburn 2007-2008 Budget as set
forth in Schedule "A"
The Committee had no questions about this Ordinance No. 6168. The
Committee supports Ordinance No. 6168.
D. Resolution No. 4326
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan or loans
from the Capital Projects Fund to the Golf Course Fund for up to a three
year period of time
The Committee supports Resolution No. 4326.
E. Surplus Items
Chief of Police Jim Kelly reported that these items are outdated
technology items.
F. Resolution No. 4324
A Resolution of the City Council of the City of Auburn, Washington,
authorizing creation of a Public Development Authority (PDA) known as
SCORE for the provision of Jail Services
Mayor Lewis explained that the City and Council Members have been
looking at decisions for a new jail. The SCORE cities have been working
together about where and how a jail can be built. SCORE cities are the
southern King County cities that include Auburn, Kent, Tukwila, Des
Moines, Federal Way and Renton. There is a northern group called JAG
which consists of Seattle and other northern cities.
Municipal Services Minutes March 10, 2008
The northern cities want to use assessed value or population as how the
breakdown is done. Under their scenarios the southern cities get a lot
less.
Need to do feasibility study about where this jail can be built. There is a
cost of approximately 3.2 million dollars for sighting and design with the
cities that sign onto this Resolution No. 4324. Mayor Lewis explained that
they have looked at properties within the six cities and said that the jail
doesn't have to be built within the six cities.
This Resolution is the formation of PDA. (Public Development Authority)
Member Norman moved and Chair Cerino seconded to approve
Resolution No. 4324.
MOTION CARRIED UNANIMOUSLY. 2-0
G. Resolution No. 4327
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Interlocal Agreement
between the Cities of Auburn, Des Moines, Federal Way, Kent, Renton
and Tukwila for a Cooperative Feasibility Study for the construction and
operation of a misdemeanant Jail Facility
Chief of Police Jim Kelly explained that Auburn came into this study a little
bit later than other cities so this is a re-write including Auburn and Kent.
The fee for the Feasibility Study was redistributed to all the cities that
participated including Auburn and Kent.
Member Norman moved and Chair Cerino seconded to approve
Resolution No. 4327.
MOTION CARRIED UNANIMOUSLY. 2-0
H. VADIS Consultant Agreement AG-S-022
Finance Director Shelley Coleman explained that this is an amendment so
the City can include the same services to the annexation areas for picking
up litter and garbage along the streets. It is estimated to cost
approximately $55 an hour for a driver, crew and truck.
Member Norman moved and Chair Cerino seconded to approve VADIS
Consultant Agreement AG-S-022.
MOTION CARRIED UNANIMOUSLY. 2-0
Munici
VI.
Services Minutes March 10, 2008
Matrix
22P - delete date under STATUS column.
4G - delete date under STATUS column.
ADJOURNMENT
There being no further public business, the meeting adjourned at 4:10 pm.
Approved this -2? day of March, 2008.
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Gene Cerino
Chair
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Kathy Di Ibiss
Police Department Secretary
File: 2008msm03-10