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HomeMy WebLinkAbout03-10-2008WASHINGTON MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 March 10, 2008 Minutes 1. CALL TO ORDER Chair Gene Cerino called the meeting to order at 3:30 PM in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee Members present included: Chair Gene Cerino and Member Lynn Norman. Vice Chair Bill Peloza was a=4taff members present included: Mayor Peter B. Lewis, Chief of Police Jim Kelly, Parks, Arts & Recreation Director Daryl Faber, Risk Manager Rob Roscoe, Finance Director Shelley Coleman, Financial Planning Manager Karen Jester and Police Investigation Secretary Kathy Divelbiss. IL AGENDA MODIFICATIONS Agenda modification included the addition of Information/Discussion Items V.H, and changes previous V.H to V.I. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the February 25, 2008 Municipal Services Committee meeting were reviewed. Member Norman moved and Chair Cerino seconded to approve the minutes of the February 25, 2008 meeting. MOTION CARRIED UNANIMOUSLY. 2-0 B. Contract Administration There were no Contracts for Committee consideration. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's consideration. im. v g 1 Municipal Services Minutes March 10, 2008 B. Resolutions Resolution No. 4317 A Resolution of the City Council of the City of Auburn, Washington, formally accepting a grant from the State of Washington, Military Department in the amount of two thousand nine hundred seventy six dollars and ninety-four cents ($2,976.94) as reimbursement from the Federal Emergency Management Agency and the State of Washington for expenses incurred by the City of Auburn during the December 2007 winter storm Member Norman moved and Chair Cerino seconded to approve Resolution No. 4317. MOTION CARRIED UNANIMOUSLY. 2-0 2. Resolution No. 4325 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement with Thermo King Northwest for golf carts for the Auburn Golf Course Parks, Arts & Recreation Director Daryl Faber reported that the golf course will have a full fleet of 72 after this acquisition and then after the fifth year we'll start replacing older golf carts and get about 18 new carts a year on a replacement program. Member Norman moved and Chair Cerino seconded to approve Resolution No. 4325. MOTION CARRIED UNANIMOUSLY. 2-0 V. INFORMATION/DISCUSSION ITEMS A. Resolution No. 4320 A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and the City Clerk to execute an amendment to lease of real property between the City of Auburn and ACAP Child Family Services Risk Manager Rob Roscoe reported that this will extend the lease of real property until August 31, 2008 to ACAP. The City wanted to extend a Municipal Services Minutes March 10, 2008 courtesy to ACAP without creating any delays for the new Community Center Project. The Committee supports Resolution No. 4320. B. Resolution No. 4322 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Office Space Lease Agreement between City of Auburn and Green River Music, Inc. The Committee supports Resolution No. 4322. C. Ordinance No. 6168 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6066, the 2007-2008 Biennial Budget Ordinance as amended by Ordinance Nos. 6086, 6092, 6103, 6119, 6124, 6127, 6128, 6132, 6133, 6144, 6145, and Ordinance No. 6164 authorizing Amendment to the City of Auburn 2007-2008 Budget as set forth in Schedule "A" The Committee had no questions about this Ordinance No. 6168. The Committee supports Ordinance No. 6168. D. Resolution No. 4326 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Capital Projects Fund to the Golf Course Fund for up to a three year period of time The Committee supports Resolution No. 4326. E. Surplus Items Chief of Police Jim Kelly reported that these items are outdated technology items. F. Resolution No. 4324 A Resolution of the City Council of the City of Auburn, Washington, authorizing creation of a Public Development Authority (PDA) known as SCORE for the provision of Jail Services Mayor Lewis explained that the City and Council Members have been looking at decisions for a new jail. The SCORE cities have been working together about where and how a jail can be built. SCORE cities are the southern King County cities that include Auburn, Kent, Tukwila, Des Moines, Federal Way and Renton. There is a northern group called JAG which consists of Seattle and other northern cities. Municipal Services Minutes March 10, 2008 The northern cities want to use assessed value or population as how the breakdown is done. Under their scenarios the southern cities get a lot less. Need to do feasibility study about where this jail can be built. There is a cost of approximately 3.2 million dollars for sighting and design with the cities that sign onto this Resolution No. 4324. Mayor Lewis explained that they have looked at properties within the six cities and said that the jail doesn't have to be built within the six cities. This Resolution is the formation of PDA. (Public Development Authority) Member Norman moved and Chair Cerino seconded to approve Resolution No. 4324. MOTION CARRIED UNANIMOUSLY. 2-0 G. Resolution No. 4327 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement between the Cities of Auburn, Des Moines, Federal Way, Kent, Renton and Tukwila for a Cooperative Feasibility Study for the construction and operation of a misdemeanant Jail Facility Chief of Police Jim Kelly explained that Auburn came into this study a little bit later than other cities so this is a re-write including Auburn and Kent. The fee for the Feasibility Study was redistributed to all the cities that participated including Auburn and Kent. Member Norman moved and Chair Cerino seconded to approve Resolution No. 4327. MOTION CARRIED UNANIMOUSLY. 2-0 H. VADIS Consultant Agreement AG-S-022 Finance Director Shelley Coleman explained that this is an amendment so the City can include the same services to the annexation areas for picking up litter and garbage along the streets. It is estimated to cost approximately $55 an hour for a driver, crew and truck. Member Norman moved and Chair Cerino seconded to approve VADIS Consultant Agreement AG-S-022. MOTION CARRIED UNANIMOUSLY. 2-0 Munici VI. Services Minutes March 10, 2008 Matrix 22P - delete date under STATUS column. 4G - delete date under STATUS column. ADJOURNMENT There being no further public business, the meeting adjourned at 4:10 pm. Approved this -2? day of March, 2008. ?? I cc ?- Gene Cerino Chair 4v'4 ?? Kathy Di Ibiss Police Department Secretary File: 2008msm03-10