HomeMy WebLinkAbout12-01-2003CITY OF
MUNICIPAL SERVICES COMMITTEE
WASHINGTON
December 1, 2003
Minutes
CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3
Chair Sue Singer called the meeting to order at 5:00 PM in Conference Room 3
located on the second floor of Auburn City Hall, 25 West Main Street, Auburn.
Members included: Chair Sue Singer, Member Stacey Brothers and
Councilmember Nancy Backus. Staff members present included: Mayor Pete
Lewis, Police Chief Jim Kelly, Acting Fire Chief Russ Vandver, Planning &
Community Development Director Paul Krauss, Finance Director Shelley
Coleman, City Attorney Dan Heid and Administration Secretary Tamie Bothell
Also present were: Councilmember-elect Bill Peloza and Jamelle Garcia from
Airport Management Group. The meeting was tape recorded.
I1.
II1.
AGENDA MODIFICATIONS
There were no agenda modifications for Committee review.
CONSENT ITEMS
A. Approval of Minutes
Minutes of the November 17, 2003 Municipal Services Committee
meeting.
B. Surplus Property
Surplus Property
Fire Department
City Council to authorize the surplus and disposal of the following
items:
Make Model Serial No.
Frigidaire FPD-16TM 1565058 None
Frigidaire FPD-16TM 1571716 None
Asset No. Type
Frost Free Refrigerator
Frost Free Refrigerator
Member Brothers moved and Councilmember Backus seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0.
Municipal Services Minutes December 1, 2003
IV.
ORDINANCES AND RESOLUTIONS
Ordinances
There were no Ordinances submitted for Committee review
Resolutions
Resolution No. 3661
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to enter into a Memorandum of Agreement Renewal
and Amendment between Pierce County and participating organizations
in the Puget Sound Urban Search and Rescue Task Force
Member Brothers moved and Councilmember Backus seconded to
approve the Consent Agenda.
MOTION CARRIED UNANIMOUSLY. 3-0
INFORMATION/DISCUSSION ITEMS
Fireworks Enforcement Plan
Police Chief Jim Kelly gave an update on the sale of fireworks during the
holiday season. The sale of fireworks will begin around December 27th.
The Police department will focus their efforts on the stand sites near the
Muckleshoot Casino. There are approximately seven private-land stands
this year. He reported that the Police would respond to 911 calls and
enforce and confiscate as needed.
City Hall Plaza
Planning and Community Director Paul Krauss gave a progress report on
the City Hall Plaza project. He reported on the damage and breakage of
the concrete within the plaza area, as well as broken bricks. A two-phase
study was conducted, one on the repair work and another on the
landscaping, vegetation and pruning work. A consultant was selected to
assist in the rehabilitation and will be making a recommendation on
restoration as part of the first phase. With this information, the City can
then determine what the next phase will be.
Airport Management Contract
Finance Director Shelley Coleman reported on the current agreement for
the day-to-day operation and management of the Airport. She discussed
previous concerns regarding bond issues on hangers and conflict of
interest that should now be resolved. Therefore, she is presenting the final
contract for Committee review. Director Coleman clarified that the
business name for the airport will be Airport Management Services and that
the two City employees were offered a position to stay with the new
management group or transfer to another department within the City. The
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Municipal Services Minutes December 1, 2003
VI.
management group will be in charge of hiring employees, maintenance,
security, billing and collections, fueling (purchases and flowage fees), etc.,
and will be maintaining the appropriate insurance coverage. The contract
is a five-year contract commencing on January 1, 2004 and terminating
December 31, 2009, unless otherwise agreed to in writing by the parties or
the City may terminate January 2007 without penalty, upon reasonable
notice.
Councilmember Backus recommended that under Item 9, Compensation,
paragraph 2, remove the City shall process the invoice or statement in the
next billing/claim cycle following receipt of the invoice or statement. The
Committee concurred.
Chair Singer recommended the addition of adding language to Item 8,
Cooperation (f). The Contractor shall submit an invoice or statement of
time spent on tasks included in the scope of work provided herein. The
Contractor will be submitting a monthly report; therefore making the task list
redundant. The Committee concurred.
The Committee recommended that the Agreement be revised with the
recommended changes and then forwarded to the next City Council
meeting for consideration.
American Funeral & Cemetery Trust Contract
Finance Director Shelley Coleman distributed a change agreement with
American Funeral & Cemetery Trust for informational purposes. The
change made under section (9) a, Insurance "Professional liability
insurance with minimum liability limits of $100,000 has been changed to
"Fidelity Bond with minimum liability limits of $500,000". WCIA indicated
that due to a Iow risk of this service, there is not a concern.
ADJOURNMENT:
With no further business, the meeting adjourned at 5:31 PM.
Approved this ":~ dayof December, 2003.
Cl'i~air Sue Singer'
Tamie Bothell, Administration Secretary
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