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HomeMy WebLinkAbout10-18-2004 MUNICIPAL SERVICES COMMITTEE October 18, 2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete lewis, Police Chief Jim Kelly, Assistant Police Chief Bob lee, Fire Chief Russ Vandver, Planning & Community Development Director Paul Krauss, Finance Director Shelley Coleman, City Attorney Dan Heid, Parks and Public Works Director Dennis Dowdy, Utility Accounting Manager Julie Sharkich, Solid Waste Supervisor Sharon Hlavka, Secretary - Investigations Kathy Divelbiss, and Administrative Secretary Tamie Bothell. Others in attendance included: Citizen Roger Campbell, Bob Berschauer and Brant Butte from American Medical Response Ambulance Service, land Owner Richard Kloppenburg and Dan Sullivan from Cart Recovery. II. AGENDA MODIFICATIONS There were no Agenda Modifications for Committee's review. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the October 4, 2004 Municipal Services Committee meeting. B. Contract Administration 1. Public Work Project No. C312A City Council approve Final Pay Estimate #2 to Contract 03-07 with Icon Materials and accept construction of Project No. C312A, 2004 Runway Improvements Auburn Municipal Airport. Vice Chair Wagner moved and Member Peloza seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. Municipal Services Minutes October 4, 2004 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for the Committee's review B. Resolutions 1. Resolution No. 3776 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the First Addendum to the Interlocal Agreement with the Port of Seattle and the cities of Federal Way, Kent, Renton, and Tukwila for the Valley Special Response Team Chief Kelly clarified that the amendment is to provide a process for handling claims and lawsuits against the represented jurisdictions. Vice Chair Wagner questioned if all parties have to carry insurance. City Attorney Heid confirmed that they do. Member Peloza asked if any claims had been filed and Chief Kelly stated that there has been one claim made so far in that last year. Vice Chair Wagner moved and Member Peloza seconded to recommend approval of Resolution No. 3776. MOTION CARRIED UNANIMOUSLY. 3-0. V. INFORMA TION/DISCUSSION ITEMS A. Ambulance Contract Fire Chief Russ Vandver reported that they are continuing to work on a contract for Ambulance Services. Information and suggestions are with the City Attorney's office pending review. Chair Cerino introduced Bob Berschauer and Brant Butte from American Medical Response Ambulance Service. Chair Cerino invited them to attend tonight's meeting for a review and update on their services. Mr. Berschauer reported that they are located at 1833 Auburn Way North and have been in business in Auburn for over 22 years. They currently operate two ambulances in our area, keep up with current training requirements are a good partner with Auburn, providing about two transports a day. Their response time is approximately 10 minutes 95% of the time. He reported that they are currently under contract with the City of Kent and City of Seattle. They run EMT's and the Seattle/King County areas are considered to be one the best models for EMT's in the Nation. Vice Chair Wagner inquired about whether they had provisions indigent care under their contacts. Mr. Berschauer responded that they provide Page 2 Municipal Services Minutes October 4, 2004 service and care to every call they get and respond accordingly and if the individual can't pay the company often will write-off the debt. Chair Cerino thanked them for coming and giving the Committee an update of their service. B. Shoppina Carts Chair Cerino stated that he asked the City Attorney to review any laws on enforcement for abandoned shopping carts. We received a draft copy of the ordinance the City of Kent is working on. City Attorney Heid reported that abandoned carts could fall under the State's statute for theft but it is difficult to prosecute and grocery stores are becoming less responsive for recovering carts. Chair Cerino suggested we look into an ordinance that if City employees retrieved the abandoned carts, the grocery stores would have to pay to get hem back. He recommended that the City remove the abandoned carts from the site and store them temporarily at the M&O facility until retrieved. Mayor lewis stated that in the City of Vancouver, maintenance staff picks up carts, recycles them immediately and any funds received go into fund for M & O. Grocery stores are now taking more responsibility in retrieving the carts. Solid Waste Supervisor Sharon Hlavka reported that Vadis is currently picking up abandoned carts. She reported that in 2001 they retrieved 392 and 2002 retrieved 229 and in 2004 retrieved 88. If the carts are close to store, they will usually return them to the store. Dan Sullivan addressed the Committee and stated that he is interested in starting a cart recovery business. While driving around the area he spotted 65 abandoned carts. He has spoken to several of the store manager's that would be interested in his services and it would also take care of the City's issues and concerns. A discussion ensued and the Committee recommended that Vadis be notified to take the abandoned carts to the M&O facility instead of returning them to the stores. The Committee would also like to have an ordinance drafted for review and recommended that the retrieval fees be $10.00. C. Kloppenbera Proposed Land Purchase Planning & Community Development Director Paul Krauss reported that last year we were approached by Mr. Kloppenburg regarding two, 1.21 acre parcels he owns located east of SE 167 and south of 44th St. The plat was never developed and virtually all of the area contains wetlands associated with Mill Creek that runs nearby. The Municipal Services previously authorized the Planning Department to proceed with obtaining an appraisal. The appraisal established a value of $63, 500 for the 2.42 Page 3 Municipal Services Minutes October 4, 2004 acres. Mr. Krauss indicated that it would be beneficial for the City to own these properties because the Mill Creek channel is located between the undeveloped plat and SR 167. In this area, the Creek has an unnaturally straight channel where it was relocated to meet the interests of first area farmers and later developers. Also, the original meandering creek channel is located to the east on the undeveloped plat and Kloppenburg parcels and the area between the two are designated wetland. Based on this information, we can conclude that the underdeveloped plat is well located to one day undertake enhancements to both the creek channel itself as well as associated wetlands, thereby providing mitigation opportunities to support development elsewhere in the City. Discussion ensued between Mr. Kloppenburg and the Committee. . The consensuses from the Committee was that the storm utility would have to purchase this property and the Committee felt it was not a good investment return for the City at this time. Mayor lewis offered Mr. Kloppenburg the opportunity to give the property to the City and use it as a tax credit. He asked Director Krauss and Mr. Kloppenburg to go and discuss the matter. They returned and advised the Committee that Mr. Kloppenburg had agreed to donate the subject property to the City. The City Attorney will prepare the necessary agreement for this property transaction. D. Solid Waste Rates Solid Waste Supervisor Julie Sharkich provided the Committee a handout on Solid Waste Rate Analysis and presented an overview of the cost of services. She explained that there had not been a cost analysis done on these types of services in over 15 years. In 2002 when the study was done and the rates were established they had single family subsidized by commercial use and both subsidized the Rolloff commercial and existing fund balance. We have not had any increases since 2002. At the current 2005 rates, Commercial supports only itself and Single Family supports 88% of its cost and Rolloff only supporting 81 % leaving the fund balance to utilize and subsidize revenue shortfalls in Single Family and Rolloff services. The Committee discussed Human Services vs. Quality of Life and recommended allocation and rate adjustment to Rolloff of 15% to 30%. For the record, Roger Campbell commented on the hiring of a consultant to review environmental impacts on the Environmental Park. He questioned why the City would have to hire a consultant when there were so many studies done over the years from the State and County. Planning & Community Development Director responded that the purpose of the consultant was to see if wetlands can be used for other purposes like walking trails and other uses for the community. Page 4 Municipal Services Minutes October 4, 2004 VI. ADJOURNMENT: With no further public business the meeting adjourned at 6:25 PM. 1't- ¿L. A proved thi~. \5. day of November, 2004. ~ \ ;.-[·'11'4«/1 ~ C~,~~ Gene Cerino, Chair ~ie Bothell Administration Secretary Page 5