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Home My WebLink About06-19-2006 MUNICIPAL SERVICES COMMITTEE JUNE 19, 2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Deputy Police Chief Bob Lee, Planning Director Paul Krauss, Finance Director Shelley Coleman, Parks Director Daryl Faber, Information Services Director Lorrie Rempher, Assistant Police Chief Bob Karnofski, Community Development Administrator David Osaki, Financial Planning Manager Dawna Truman, and Senior Project Engineer Bill Helbig. II. AGENDA MODIFICATIONS Per Agenda Modification published June 19, 2006, the Committee agreed to add Resolution No. 4047, Agreement for Professional Services with Rice Fergus Miller Architecture and Planning, L.L.P" as Item IV. B. 3 under IV Ordinances and Resolutions. The Committee also agreed to allow a brief presentation by citizen Don Whitmore, regarding potential nuclear threats, under Information/Discussion, Item E, thereby moving the Matrix Update to Information/Discussion, Item F. III. CONSENT ITEMS A. Approval of Minutes The minutes of the June 5, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances Municipal Services Minutes June 19, 2006 There were no Ordinances for Committee consideration. B. Resolutions 1. Resolution No. 4038 A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to work with the cities of Algona and Pacific to establish a Planning Committee for a Regional Fire Protection Service Authority As explained by Chief of Public Safety Jim Kelly, the Plan developed by the Planning Committee must be complete forty-five (45) days before the November, 2006 election to allow time for the ballot to be written. No other specific completion date has been identified. Vice Chair Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4038 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 2. Resolution No. 4044 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement for Professional Services with Harris & Associates, Inc. for the purpose of project and construction management Page 3 of 11, Subcontracting, First Paragraph, Last Sentence: Chair Cerino asked for clarification on the completeness of this sentence. Senior Project Engineer Bill Helbig will follow-up; some of the language may be missing. In the meantime, the Resolution grants permission to enter into an agreement substantially conforming to the Agreement attached as Exhibit 1. As such, minor modifications may be made. With the assistance of Senior Engineer Helbig and Parks Director Daryl Faber, Finance Director Shelley Coleman proceeded with the review of Resolution No. 4044 and the 2006 Agreement for Professional Services. Discussion focused on timeline of reports, task assignments, financial management of projects, technical accuracy and materials calculations checks, insurance, liability, terms, and scope of work. Vice Chair Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4044 to full Council for approval, with the understanding that Director Coleman will meet with City Attorney Dan Heid and Senior Engineer Helbig to review, and possibly modify, the language regarding technical accuracy and materials Page 2 Municipal Services Minutes June 19,2006 calculations checks based on the concerns expressed by member Wagner. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution No. 4047 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement for Professional Services with Rice Fergus Miller Architecture and Planning, L.L.P. for the purpose of completing fire station planning Chief Kelly and Director Coleman reported on the progress of the A Street SE fire station planning and design project and answered Committee questions regarding the same. If passed, Resolution No. 4047 would authorize the Mayor to execute an Agreement for Phase 1 "Site Analysis Services for Station 33" and Phase 2 "Design and Construction Documentation for Station 33" of the project. Member Wagner recommended inserting language into the Agreement whereby the same could be amended to included participation of the architect during the construction phase of the project. Senior Engineer Helbig confirmed that this language could be added. Vice Chair Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4047 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 v. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 6032 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5970, the 2006 Budget Ordinance as amended by Ordinance No. 6004, and authorizing amendment to the City of Auburn 2006 Budget as set forth in Schedule "A" Director Coleman provided an explanation of, and answered questions regarding, the proposed mid-year budget amendments, brining forward, in part, the City's actual 2005 year-end fund balances and reflecting changes to incorporate grants, increases in jail services, and additional overtime that occurred for the police accreditation process. Financial Planning Manager Dawna Truman assisted with Committee questions about public works projects. Member Wagner commended Director Coleman on the use of the General Fund-001 Excess Fund Balance memo. B. Resolution No. 4043 Page 3 Municipal Services Minutes June 19, 2006 A Resolution of the City Council of the City of Auburn, Washington, ratifying amendments to the King County Countywide Planning Policies As explained by Planning Director Paul Krauss, King County maintains countywide planning policies under the Growth Management Act that are updated periodically. Two (2) of these updates are addressed as amendments in Resolution No. 4043. The first relates to the technical map direction between Tukwila and Kent, the other relates to the designation of the South Lake Union area of Seattle as an urban center. Director Krauss recommended the City support these amendments. C. Auburn Photo Safe Chief Kelly reported on the progress of the Photo Safe Enforcement program activated in two (2) intersections within the City of Auburn. Approximately 1 ,100 violations have been logged since activation on June 1, 2006. He then proceeded with a demonstration of the process for detecting, documenting, and processing violations, and answered questions regarding costs of the program. Eight (8) more intersections are planned for activation. In addition, school zone speed enforcement is planned for activation this fall. D. Golf Course Clubhouse Update Parks Director Daryl Faber distributed, and reviewed with the Committee, a schedule identifying task and task timelines for performance by the Architect, City of Auburn, and Concessionaire. With the assistance of Director Coleman, Director Faber also provided overview information relating to project costs and bonding issues. E. Potential Nuclear Threats/Information from Citizen Don Whitmore Chair Cerino acknowledged receipt of Mr. Whitmore's letter regarding concerns for potential nuclear threats in the City of Auburn, and invited him to comment on the same. As such, Mr. Whitmore distributed to the Committee a Resolution Proposal on Preventing Nuclear Terrorism and graphics entitled WOMD Attack Routes & Modes and "Loose Nukes" are Still Loose! He then proceeded with background information for the Committee's consideration and answered questions from the Committee in connection therewith. Chair Cerino thanked Mr. Whitmore for his time and the information presented, and assured him that they would deliver his concerns to the Mayor's office. F. Matrix Update 4G: Assistant Police Chief Bob Karnofski distributed to the Committee an Agenda outline of the Auburn Jail Study and provided an update on the process. A meeting was held with the consultants from Ricci Green Associates on June 7, 2006 to address the progress to-date on the jail study. Chief Karnofski's update focused on the project scope and Page 4 Municipal Services Minutes June 19, 2006 objectives, average daily misdemeanant population projections, alternatives to incarceration, adjusted jail bedspace projections and classification, facility operational philosophy, preliminary space program, and the next steps to the process. The Committee expressed concerns regarding the bedspace projections. To address these concerns, they suggested the consultant attend a future Municipal Services Committee meeting and/or provide written justification for the projections. Chief Karnofski said he would follow-up in this regard. The next study report will be provided to the Committee in August, 2006. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 7: 10 p.m. ~ c' , ,I....... day of July, 2006. '-~ I/~ .~) Lha~{~"--J Tracy L:' inton Fire Department Secretary Page 5