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HomeMy WebLinkAbout12-04-2006J~ CITY OF ~ WASH INGTUN I. CALL TO ORDER MUNICIPAL SERVICES COMMITTEE DECEMBER 4, 2006 Minutes Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Member Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Fire Chief Mike Gerber, Information Services Director Lorrie Rempher, Director of Human Resources and Risk Management Brenda Heineman, Finance Director Shelley Coleman, Parks Director Daryl Faber, Solid Waste Supervisor Sharon Hlavka, Environmental Project Manager Aaron Nix, Financial Planning Manager Dawna Truman, and City Attorney Dan Heid. Also present were Project Manager Paul Berry of Harris & Associates, and Rodger Campbell and Jamelle Garcia of Auburn Municipal Airport. II. AGENDA MODIFICATIONS There were no Agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The Minutes of the November 20, 2006 Municipal Services Committee meeting were reviewed. Member Bill Peloza moved and Member Rich Wagner seconded to approve the Minutes of the November 20, 2006 meeting. MOTION CARRIED UNANIMOUSLY. 3-0 B. Contract Administration 1. Agreement for Services Number AG-S-018 Finance Director Shelley Coleman presented for review and approval Agreement for Services Number AG-S-018 with Vadis for Municipal Services Minutes December 4, 2006 a twelve-month litter control program. Solid Waste Supervisor Sharon Hlavka assisted with questions from the Committee. Page 2 of 8, Item 3, Last Sentence: The invoice procedure for any such additional services shall be as described in Section "8", not Section "7". Page 3 of 8, Item 9, Last Sentence: The Term of this Agreement shall terminate on December 31, "2007", not "2006". Member Wagner recommended, for future purposes, including specific information relating to safety training expectations. Member Bill Peloza moved and Member Rich Wagner seconded to approve Agreement for Services Number AG-S-018. with the amendments above-noted. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6063 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 19.08 of the Auburn City Code, authorizing the collection of impact fees for parks, open space, and recreation facilities Parks Director Daryl Faber reviewed with the Committee the primary changes to Ordinance No. 6063. Discussion focused on forecast costs and needs, calculation of fees, and ability to adjust fees. Member Peloza moved and Member Wagner seconded to forward Ordinance No. 6063 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 B. Resolutions 1. Resolution No. 4118 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Interlocal Agreement among the participating jurisdictions within the Green/Duwamish and Central Puget Sound Watershed Resource Inventory Area (WRIA 9) Page 2 Municipal Services Minutes December 4. 2006 As explained by City Attorney Dan Heid, the City already has a contract with WRIA 9. This contract differs in that it is a nine (9) year contract, rather than a one (1) year contract. With that in mind, approval of Resolution No. 4118 would authorize the Mayor to execute this contract and negotiate with the other parties to determine the amount of City contributions in successive years in the event these dollar amounts are expected to change. Members Peloza and Wagner expressed their support of the Resolution. Member Peloza moved and Member Wagner seconded to forward Resolution No. 4118 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 6057 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5970, the 2006 Budget Ordinance as amended by Ordinance No. 6004 and Ordinance No. 6032 authorizing amendment to the City of Auburn 2006 Budget as set forth in Schedule "A" Member Peloza expressed how helpful it was that the Finance Department had provided background information in committee meetings prior to presentation of this Ordinance; and, in turn, thanked the Finance Department for having done so. Director Coleman answered questions from the Committee, focusing on Fund 328 Capital Improvement Projects. This Ordinance will go through the Finance Committee and then, if approved, to the Council at their December 18, 2006 regular meeting. The Committee expressed their concurrence with Ordinance No. 6057 B. Ordinance No. 6066 An Ordinance of the City Council of the City of Auburn, Washington, adopting the 2007-2008 Biennial Budget for the City of Auburn, Washington With the assistance of Director Coleman, the Committee reviewed Ordinance No. 6066. The Mayor will be working closely with the Finance Department during the biennial budget process, especially towards the end of next year. An opportunity for midterm corrections is planned for the Fall of 2007. The Committee expressed their support of Ordinance No. 6066. Page 3 Municipal Services Minutes December 4, 2006 C. Resolution No. 4117 A Resolution of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, to adjust for 2007 fees According to Attorney Heid, the fee changes itemized in Resolution No. 4117 are being proposed to more accurately reflect what the City is doing, to make sure everything is covered and to make sure the fees are reflective of the philosophy of covering the costs that are involved. This usually involves some adjustments, some new additions, and some deletions of things that are no longer applicable. This Resolution includes fee changes from all departments. The only thing that was not included was the one facet of transportation impact fees that are going to Public Works and being brought forward separately. Page 3, Books, Maps, Materials: Member Peloza questioned whether some of the fees may be too low. By way of further discussion, the Committee agreed to support this Resolution at this time, with the recommendation to further review these rates in the future. With the assistance of Information Services Director Lorrie Rempher and Jamelle Garcia of the Auburn Municipal Airport, additional discussion focused on Auburn Municipal Airport fees, security contract, tie downs, and late fees. Mr. Garcia distributed to, and reviewed with, the Committee a Summary of Rents of Local Storage Units. Page 19, Section H, Commercial Services, Drive-In Bank: Member Wagner noted the typo "$$36.54". Attorney Heid .will check this and make the correction. Page 20, Fire Fees: Member Wagner asked if the fees are going to change on January 1, 2007. According to Attorney Heid and Director Coleman, these fees are going to be budgeted the same way for 2007. The Committee expressed their support of Resolution No. 4117, with the understanding that Attorney Heid will correct the typo on Page 19, Drive-In Bank fee as above-noted. D. Amendment No. 1 to Professional Agreement AG-C-286 Director Coleman reviewed with the Committee Amendment No. 1 to Professional Agreement AG-C-286. It is anticipated that $140,000.00 of the $200,000.00 budget amount will be spent in 2006; the balance will be rolled forward. Director Coleman recommended keeping Harris & Associates on to continue to see the projects through. This Amendment would renew and authorize an additional $345,000.00 for 2007 for the current projects. Page 4 Municipal Services Minutes December 4, 2006 Page 1 of 2, Item 1 Contract Term: Member Peloza noted the typo December " 32", 2007. It should be December "31 ", 2007. Discussion continued, focusing on task reserve, project and construction management, and scope of work. E. Solid Waste Rate Study Director Coleman presented the Solid Waste Rate Analysis prepared by the Finance Department in November, 2006, reviewing the history of Waste Management collection fees, customer rates, two rate model scenarios (Scenario 1 recommended), and embedded taxes into rates. Director Coleman answered questions from the Committee relating, in part, to subsidization, rates, and rate increases. F. Animal Control and Rescue Director of Human Resources and Risk Management Brenda Heineman reviewed with the Committee the findings of a study performed on this issue in mid-2006. With the assistance of Chief of Public Safety Jim Kelly, she answered Committee questions regarding Police Department costs, quality of service, potential increases, fee collection process, and start-up costs. The Committee would like to review this issue further. Director Heineman will update the figures presented. G. Addressing for Lakeland Hills The Committee agreed to pull this item from the Agenda, with the understanding it will be address at their next regular meeting on December 18, 2006. H. Matrix Update 4P: Remove Shelley Coleman as Co-Lead on this project. Review date is January, 2007. 7P: The Committee would like a report on this project every thirty (30) days, commencing January, 2007. 9P: Review date is January, 2007. 10P: Third intersection has been activated at 8th and Harvey. 16P: Director Rempher provided an update. A meeting was held with the Consultant for the Strategic Planning phase of the project. 18P: Review date is June, 2007. 19P: Lead is Dan Heid; review date is March, 2007. 20P: Review date is January, 2007. 21 P: Review date is February, 2007. 22P: Review date is February, 2007. 5G: Delete. 6G: Lead is Jim Kelly. Review date is April, 2007. 7G: Delete. Page 5 Municipal Services Minutes December 4, 2006 10G: Revise name of goal. 11 G: Review date is January, 2007. Add "Community Resource Team (CRT) to title of goal. VI. ADJOURNMENT: There being no further public business, the meeting was adjourned at 7:07 p.m. Approved this ~_ day of December, 2 `° ,, ene Cerino Tracy L. nton Chair Fire Department Secretary Page 6