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HomeMy WebLinkAbout04-16-2007CITY OF ~' MUNICIPAL SERVICES COMMITTEE CONFERENCE ROOM NO. 3 WASHINGTON April 16, 2007 Minutes I. CALL TO ORDER Chairman Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Committee members present included: Chair Cerino, Vice Chair Bill Peloza and Councilmember Lynn Norman. Staff members present included: Mayor Lewis, Deputy Chief of Police Bob Lee, City Attorney Dan Heid, Parks Planning and Development Manager Dan Scamporlina, Community Development Administrator David Osaki, Airport Manager Jamelle Garcia, Environmental Project Manager Aaron Nix, Finance Director Shelley Coleman, Harris & Assoc. Construction Manager Paul Berry, Information Services Director Lorrie Rempher. Also present was Robert Whale of The Auburn Reporter . II. AGENDA MODIFICATIONS Agenda modifications included the addition of Resolution No. 4172 under Item V.I and Resolution No. 4178 under Item V.J. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes The minutes of the April 2, 2007 Municipal Services Committee meeting were reviewed. Vice Chair Peloza asked for a correction on Page 3, changing the time from 7:00 PM to 6:00 PM. Vice Chair Peloza moved and Member Norman seconded to approve the April 2, 2007 minutes as corrected. meeting. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances for Committee consideration. B. Resolutions 1. Resolution 4176 Lea Hill Annexation 2. Resolution 4177 West Hill Annexation Attorney Heid reviewed both resolutions together and explained that this was appropriate Council action to place both Resolutions on the ballot in August. He has not obtained the pro and con statements but they will be forthcoming. The smaller areas to be annexed will appear on the ballot later this year, probably in November. Vice Chair Peloza moved and Member Norman seconded to recommend approval of Resolution Nos. 4176 and 4177. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A Airport Update Airport Manager Jamelle Garcia explained that the business plan was written by amulti-member task force committee. The present rules and regulations for the airport are outdated and need revising. They should also be reviewed in timely increments. The reversion clause was clarified as when the lease expires, the lessee must return the space as raw land or if there is a building it must be kept improved. The City would determine if the facility was well maintained. The task force recommended lengthening the runway and offered three options for consideration. This business plan is a look at how the airport can continue to be self supporting. Committee members complimented the work the task force had done and the report in general. As this presentation was for information only no action was required. B. Solid Waste Fund Finance Director Coleman advised that the Solid Waste Fund had accumulated extra cash. She would like to implement the appropriate accounting procedure to transfer the excess funds to the General Fund. By consensus, the committee agreed to this action and she will bring an ordinance for approval at a future meeting. C. Five Percent Cable Utility Tax Finance Director Coleman explained that this is a plan that would allow consolidation of all utility taxes into one section of the City Code. D. Project Update for Mausoleum and Veteran's Building Harris & Associates Construction Manager Paul Berry advised that the mausoleum is almost complete. Electric power needs to be connected from the street. There have been issues with Puget Sound Energy which are being resolved. Another row of internal niches have been added. The Veteran's building is not progressing as well as the contractor has been difficult and Mr. Berry is struggling to work with them. It was discovered that the sewer connection was shallow and the foundation of the building had to be raised. The Veterans Committee decided they wanted a cook stove after final plans were completed and this is causing changes in wiring and cabinetry which will add to the building expense. E. Resolution No. 4171 Preserve America Application Parks Planning and Development Manager Dan Scamporlina advised that this resolution would be going to Council for approval tonight. This would allow application for grant funds for more improvements and restoration at the Mary Olson Farm. He also included Resolution 4172 from the agenda modification. This would extend the present lease an additional 20 years. By consensus the committee supported both resolutions. F. Goedeke North DOT/Mill Creek Bypass Chairman Cerino explained that this land was acquired by the sewer utility as a result of taxes owed. Environmental Protection Manager Nix distributed a handout to help explain the proposal. Basically, water will be drawn out of Mill Creek, it will be contained and then released slowly further north of the creek. By consensus the Committee agreed this plan was environmentally sound. G. Police Workload Analysis for 2006 Deputy Police Chief Bob Lee distributed copies of the analysis. He reviewed the report for the Committee emphasizing that part 1 and part 2 crimes have been reduced in 2006. The Committee expressed their appreciation for the good job the Police Department is doing. H. Matrix Update 31 -Review of Police Workload Analysis for 2006. Mark as completed. I. Resolution No. 4172 A Resolution of the City Council of the. City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an addendum with the White River Valley Historical Society to extend the term of the Society's lease of the build environment at Mary Olson Farm for an additional twenty years This resolution was discussed under ITEM V-E J. Resolution No. 4178 A Resolution of City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the city of Auburn and Olympic Security INC for Court Security Services By consensus the Committee approved this agreement. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:31 P.M. Approved this ~ i N day of May, 2007. ~ ,i J Gene Cerino Chair r~ ., j n M~arkha Larsen Police Department Secretary File: 2007msa0416