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HomeMy WebLinkAbout02-10-1997MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 10. 1997 The regular meeting of the Planning and Community Development Committee was held February 10, 1997 in the Council Work Area. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Rich Wagner and Jeanne Barber STAFF PRESENT: Paul Krauss, Dick Deal, Al Hicks, Bob Sokol, and Patti Zook ALSO PRESENT: Mayor Booth; Allan Keimig and Donald Gardner, ADA representatives; Pete Lewis, SuperMall representative; John Rader, Chamber of Commerce The meeting was called to order by Committee Chair Borden at 7:30 p.m. 1. Request by SuperMall to Discontinue Shuttle Bus Service tO Mall Planning Director Krauss informed the Committee that he attended the meeting between Stan Tabb and the Auburn Downtown Association (ADA). An agreement was reached between the parties that will permit the ADA to use an empty storefront to advertise and promote downtown in exchange for the ADA not contesting the cessation of bus service. The City is comfortable with the resolution. Don Gardner, ADA President, said he is in agreement with the results of the meeting, and again stated his concerns about the ADA not receive funds which were due in November. He said that Mr. Tabb had agreed for forward the funds, but the funds have not been received. Chairman Borden asked how the City is involved in collection of funds owed to the ADA. Planning Director Krauss said it is a contractual arrangement between Hapsmith and the City, in which Hapsmith actually owes the City, which then conveys the funds to the ADA. LeAnn Hopwood, mall representative, said the funds are in her budget. She could check into the timing of the payment. Mayor said that Kris Susee, ADA Manager, sent financial information to Mr. Tabb, which he said was necessary before he would disburse the funds. Councilmember Barber said she understands the ADA concerns about not receiving the funds, and asked the Hapsmith representative to see if this matter could be resolved quickly. Councilmember Wagner made a motion, seconded by Councilmember Barber, to recommend the shuttle be discontinued due to low ridership counts. Chairman Borden concurred. 2. CDBG Budget Senior Planner Hicks presented the staff report. Chairman Borden informed the Committee that she had received a letter from Bill Isabel, with the Mental Health Housing Foundation, concerning City funding for an apartment complex in Kent. She wanted to know who recommended that funding not be available for this. Planning Director Krauss explained that staff recommended funding; however, the Human Services Committee (HSC) declined to fund this program. Mr. Isabel came back to the City with reduced request. Staff again recommended approval, but the HSC declined again. Chairman Borden said that Mr. Isabel makes strong points in his letter. Other cities have contributed money to the program, and City money would enable him to receive a challenge grant. The complex in Kent would be used by some Auburn residents. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 10. 1997 Councilmember Barber wanted to know why the HSC declined to fund this program. Senior Planner Hicks said that since the apartment building is outside the City, the HSC did not want to assist a program outside the City limits. Councilmember Wagner agreed that Mr. Isabel makes strong points in his letter, and proposed that the HSC recommendation on this be changed. He thinks the City should fund the program. Senior Planner Hicks said that the Committee and Council will need to make a decision on where funding for the program will come from. Councilmember Wagner suggested that funding come from the housing repair program. Chairman Borden said that she is comfortable with the proposed change in funding relating to administrative costs. Councilmember Wagner made a motion, seconded by Councilmember Barber, to recommend approval of the CDBG budget with the recommended change that the mental health housing program receive funding from the housing repair program. Chairman Borden concurred. Councilmember Wagner, made a motion, seconded by Councilmember Barber, to recommend approval of the CDBG budget with the change of $5865 to mental health housing program from housing repair program. Chairman Borden concurred. Mayor agrees with the Committee's recommendation to fund the mental health housing program. Parking Ordinance Chairman Borden wanted to review the information submitted by Councilmember Poe. Councilmember Wagner also had questions relating to the parking ordinance. Senior Planner Sokol reviewed Councilmember Poe's concerns as outlined in his memo dated January 21. Councilmember Poe's concems deal with the phrase "cumulative increase in...." relating to expansion of businesses. Senior Planner Sokol proposed a wording change which would indicate that this provision would take effect upon adoption of this amended ordinance. Staff could keep track of changes through Permit*Plan. A second concern of Councilmember Poe deal with nonremonstrance agreements. Senior Planner Sokol pointed out that the need for nonremonstrance agreements has been significantly reduced; however, they were left in the ordinance as an option. Councilmember Wagner suggested the need for a cost ceiling to cover nonremonstrance agreements. Planning Director Krauss said the City previously had a flat fee per parking spaces as an in lieu of parking fee. The nonremonstrance agreement was requested by the Chamber of Commerce and the ADA. Planning Director Krauss stated that it would be difficult to set a maximum obligation at this time. Councilmember Wagner said he supports this section as it is now. Chairman Borden requested that staff graphically represent sections of the C2 which clearly shows the different parts of the ordinance and where they apply. Planning Director Krauss said that staff would prepare a table or matrix to show this. Senior Planner Sokol mentioned that Councilmember Poe wondered if the City should require paved parking. He said this is an ongoing concern due to it being a water quality issue. The requirement for paved parking is a general City policy. PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 10. 1997 Planning Director Krauss pointed out that parking space lines cannot be painted on a gravel lot. Gravel lots impede drainage control, and the gravel and mud are tracked onto the streets. Senior Planner Sokol said that the City Engineer determines the paving standard. Planning Director Krauss said that he will talk with Councilmember Poe about what he specifically means. He may be pressing to get a standard in parking ordinance rather than depend upon the expectations of the City Engineer which may be subject to change. Senior Planner Sokol said regarding #7 in Councilmember Poe's letter, staff recommends conditional approval by the Planning Director, City Engineer, and Fire Marshall. Twelve is fine, but 12-15 would require approval of the above named City officials. Councilmember Wagner asked about the potential for a 50% parking reduction for valet service. Senior Planner Sokol said that in stacked parking the requirement can be reduced because you get the same amount of parking in half the space. The number could be lower. Councilmember Wagner thought that 25% would work better. Councilmember Wagner referred to page 6 of the parking ordinance revisions related to shopping centers allowing 25% less parking than before and wondered if this was a new definition. Senior Planner Sokol said the requirement was five spaces per 1,000 square foot before, now it is four spaces per 1000 gross leasable area. Planning Director Krauss said that the current City's standards result in significant over-parking. The Institute of Transportation Engineers recently came out with new standards. The City standard was in excess, but the recommendation is now in line. Chairman Borden said the changes are acceptable. Senior Planner Sokol said that the changes will be written out in the staff report, a chart prepared, and he will speak with Councilmember Poe about his "paving" concerns. Councilmember Wagner made a motion, seconded by Councilmember Barber, to recommend approval with changes are discussed. Chairman Borden concurred. Resolutions and Agreements for Social Service Agencies: Resolution 2802 Resolution 2803 Resolution 2804 Resolution 2805 Resolution 2806 Resolution 2807 Resolution 2810 Resolution 2811 Resolution 2812 Resolution 2813 & Agreement - ACAP Apple Parenting & Agreement - ACAP Day Care & Agreement - Auburn Community Suppers & Agreement - Auburn Youth Resources & Agreement - Children's Home Society & Agreement - Community Health Centers & Agreement - Auburn Food Bank & Agreement - King County Sexual Assault Resource Center & Agreement - Valley Cities Counseling and Consultation & Agreement - Washington Women's Employment and Education Senior Planner Hicks explained that the resolutions and agreements are essentially the same as last year. The amounts have already been approved by the City Council. The Committee acted on the above resolutions in a single motion. The resolutions deal with contracts between the City and social service agencies for the 1997 fiscal year. Chairman Borden inquired if there were any concerns. There were no concerns raised. PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 10. 1997 Councilmember Wagner made a motion, seconded by Councilmember Barber, to recommend approval of the resolutions and agreements. Chairman Borden concurred. "A" Street Neighborhood Plan Planning Director Krauss provided background on proposed plan. Staffhas concerns about this area in part because of the impact of encroaching commercial development. The commercial uses are intruding on residential areas. Many homes are becoming rentals versus owner-occupied. Many factors including the potential rail yard, conversion of homes to businesses, etc., are having an impact on this area. Staffwanted to bring forward to the PCDC the idea of a special planning area for coordinated rethinking of this A Street area. He mentioned work performed by staff for the residents of the area such as afterschool programs, household financial management, emergency services, etc. The residents need to be involved in the potential plan. Councilmember Wagner said the area depicted on the map was quite large in size with many different subareas. He suggested that the plan be divided into small pieces. The area marked on the current map may be too cumbersome. Planning Director Krauss said that staff can look at subareas and redistricting the area for the plan. Discussion occurred relating to the different areas contained the potential plan area, and where division of the area into subareas might occur. Discussion then occurred on the A Street corridor and the problems being experienced there. Planning Director Krauss said that staffwill try to draft a work program and define the work program, and bring it back to the PCDC. This may help all to understand how to accomplish the goals of the proposed plan. Chairman Borden asked if Bill Mandeville could attend the PCDC meeting to provide information relating tot he Mt. Baker School programs. Planning Director Krauss said that the turnout for these programs has been quite good. He will provide Chairman Borden a copy of the schedule. Mayor informed the Committee that the plan will not be not social engineering. Planning Director Krauss said the plan will deal with physical issues relating to land use, public works, road and traffic issues. Chairman Borden asked about the undeveloped Cedar Lanes Park. Mr. Deal said the park was originally designed to be left as natural as possible with trails, two acres of the eight aces are now developed with a grassy play area. He agreed that the park does not work well as currently designed and could use a master plan for redesign. Chairman Borden said there are storm drainage concerns in the south end which could be incorporated into the park. She said the incorporated island of King County is also a problem because there are many animals. Chairman Borden asked if a moratorium on granting conditional use permits would be appropriate. Planning Director Krauss said that City County would need to use discretion about a moratorium. 1997 CDBG Program Administration A brief discussion was held regarding items mentioned in the memo. PAGE 4 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 10, 1997 Ad_ioumment: With no further items to come before the Committee, the meeting was adjourned at 8:35 p.m. PCDC\MIN~2A-97 PAGE 5