Loading...
HomeMy WebLinkAbout09-14-1998MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 14, 1998 The regular meeting of the Planning and Community Development Committee was held September 14, 1998 in the Council Work Area. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Pete Lewis STAFF PRESENT: Paul Krauss, Al Hicks, Betty Sanders, Shirley Schultz, Bill Mandeville, Dick Deal, Diane Supler, and Patti Zook ALSO PRESENT: Mayor Booth; Clark Townsend, Assistant President of Green River Community College; Pat Amato, Chair, Human Resources Committee; Mark Hancock, Lakeland Company The meeting was called to order by Committee Chair Borden at 6:00 p.m. 1. Amend Chapter 2.78 - Fees for City Permits and Actions Planning Director Krauss informed the Committee that since the Planned Unit Development (PUD) ordinance was passed, the City now needs to adopt fees for the PUD. The other development application fees have not been reviewed for over 10 years and all are out of line. Some cities want full cost recovery and this is reflected in their fees; however, Auburn does not want full cost recovery. Planning Director Krauss and Assistant Planning Director Rued have spent time contemplating the revised fees and compared Auburn's fees with other jurisdictions. He referred to an AWC publication on a fee survey that was conducted last year. He then referred to the comparison table and pointed out how proposed PUD fees compared to what other cities charge. A residential PUD is much more complex than reviewing a plat application. Councilmember Singer asked how much stafftime is used in reviewing a PUD application. Planning Director Krauss said that staff conducts a pre-development conference which is free, the application is circulated to other City departments for review, and several hearings are involved. Much more staff time is involved than will be recovered by the fee. Staff is not expecting nor asking for full cost recovery. Staff did not want to charge any more or any less than adjacent cities. Planning Director Krauss stressed the need to revamp the other application fees. Councilmember Singer asked when the City of Kent last revised their figures. Planning Director Krauss said he did not know because Kent did not answer the AWC survey. Councilmember Lewis referred to the sign fees and requested to see the new amounts listed. He believes it has been well over 10 years since the application fees were revised. Chairman Borden remarked that the City has been moving toward cost of service for some time and wondered if the City was moving any closer to this. She stressed that it is important to look at revising these costs. Mayor said that the cost has been looked at comparatively, but not for cost of service and agreed that it should be looked at. Finance Director Supler explained that some fees are difficult to review because of the time involved due to bringing in the Fire Marshall and other departments. In the some of the parks programs and all the senior programs, a decision was made not to do a cost recovery. The City has tried to increase fees in parking and does have a long "laundry list" of fees which need to be revised. However, some fees are somewhat nebulous to try to figure. Planning Director Krauss remarked that a certain amount of hand holding of developers is needed and the City needs to determine how much hand holding it is willing to do. The City needs to consider the whole development process including building permit fees. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 14, 1998 Councilmember Lewis asked which application fees would have the most impact on a single family homeowner. Planning Director Krauss remarked that mostly the variance applicantion that might be used for a garage expansion or a lot line adjustment. Councilmember Lewis asked staffto review any other fees or applications that might be used by a single family homeowner. Planning Director Krauss said that staff will review. Finance Director Supler mentioned a situation where one building sits on two different lots and when the City desires or requires a lot line adjustment, such as for the Park 277 project, or when liens are involved, or a facility straddling two lots, the lot line adjustment fee should be reviewed. Chairman Borden anticipates the fees coming back to the Committee in two weeks. CDBG Budget- 1999 Program Year Planner I Schultz distributed a spreadsheet.which showed the requested and recommended award amounts. Senior Planner Hicks spoke about the Consolidated Plan and budget ordinance being up for Council review. The Consolidated Plan is open for public comment. The amount funded by the government has diminished by $11,000 each year and the amount funded for next year will not be known until the end of the process. Chairman Borden wanted to know about the requests that were denied. Planner I Schultz remarked that Parkview wanted funds for the acquisition and rehabilitation of two homes in Auburn; however, there was no guarantee that the homes would serve Auburn clients. The Salvation Army wanted to establish an office in Auburn to distribute emergency assistance; however, there is already a program in place which distribute vouchers through the Food Bank. The Valley Cities crisis assessment would be a duplication of existing services. The Valley Cities youth shelter wanted to have a home in Federal Way and there was no guarantee that Auburn clients would be Served. The WWEE were considered to be not as important as other services such as housing and food. The YWCA, ACAP, and Catholic Community Services received additional funding. Mayor cited the Human Services Committee for their excellent job in reviewing the requests and making recommendations. Councilmember Lewis made a motion, seconded by Councilmember Singer, to recommend approval of the budget. Chairman Borden concurred. Authorization to Bid - Skateboard Park Parks and Recreation Director Deal presented the staff report and mentioned that the process has been longer and hard than anticipated. The project is also weather dependent because of all the concrete work. He then showed a layout of the park to the Committee. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval. Chairman Borden concurred. Final Pay Estimate Contract #98-19 Parks and Recreation Director Deal presented the staffreport. Councilmember Lewis made a motion, seconded by Councilmember Singer, to recommend approval. Chairman Borden concurred. PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 14, 1998 PRESENTATION ITEM: 1. Clark Townsend, Assistant President of Green River Community College (GRCC), on Lea Hill Park GRCC Assistant President Townsend distributed a proposal handout to the Committee and reminded them that he gave an abbreviated presentation in June. He provided background information again on the Lea Hill park. King County is divesting itself of parks now. He reviewed the significant chronological dates. The park is in good shape because of the college's work and money spent. Negotiations have not taken place thus far and he wanted to know with whom they negotiate. Chairman Borden said the college would negotiate with Parks and Recreation Director Deal and the Mayor and the Council will be informed in executive session. GRCC Assistant President Townsend then reviewed the nine key points in the college's proposal to King County and Auburn. He also reviewed the proposed interlocal agreement. He mentioned the forward thrust bond issue wording. He spoke about the college's need for athletics and that the college owns lots of land that cannot be developed for athletic uses because of wetlands and slopes. GRCC wants to be credited for the money already expended on park improvements. The proposed agreement talks about 10 instead of perpetuity which was required by the college's legal staff. Chairman Borden asked about user fees and staffing. GRCC Assistant President Townsend said that King County charges fees and this would continue. Councilmember Singer remarked that users could possibly pay a double fee for the use - to the college and the City. GRCC Assistant President Townsend acknowledged that GRCC would like ownership of the park due to historic use. If the Mountain View property is developed, GRCC will put in funds to develop that property. The City would then get benefit ora park without maintenance costs of the park. He wants an agreement in principal and then go back to King County. He is trying to negotiate a three party agreement. Councilmember Lewis appreciated GRCC Assistant President Townsend coming back to the Committee and speaking about the proposal. DISCUSSION ITEMS: 1. Correspondence regarding Interlocal Agreement with King County Relating to Potential Annexation Area Planning Director Krauss mentioned that the issue was that King County said Auburn could annex to 277th because it was consistent. Now King County says it would entertain an unincorporated island, but staff has never heard this before. He spoke to Chuck Mize, King County Director of Community and Government Affairs, this evening and Ron Sims wants full implementation of the agreement with annexation to 277th. However, the King County Countywide Planning Policies say no to unincorporated islands. King County staff say many different things. He is trying to get definition or a resolution on this issue. He reviewed the correspondence contained in the agenda packet. It appears that King County still has a strong desire for Auburn to annex the area. Councilmember Lewis wondered if King County said "no" or "prefer". Planning Director Krauss advised that King County used the word "prefer". The City was hoping King County would take action first and Auburn would know where the County was headed on the matter. Mr. Mize is sending a letter to the City. If it appears this will be an amendment to the Comprehensive Plan, staff needs direction on what to do. Councilmember Lewis announced that it appears from the last Council meeting that it is now down to a matter of choices. He would support the annexation without the island. Planning Director Krauss advised that if the City does this, other elements may be found to be unacceptable. Chairman Borden does not want to indicate that Auburn is backing down because she feels strongly about this. The Mayor has told King County Executive Sims how strongly the City feels about the matter and Auburn needs to make sure they have a clear course so the City is not stranded between the two notions. PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 14, 1998 o Mr. Tidball wondered if the Committee had a chance to review the two rulings he provided at the last meeting. Mayor advised that the two ruling were referred to the City Attorney for review. Mr. Tidball reiterated that the issues brought up in rulings would come into play for what an agricultural district can be ' used for. A Farmland Trust representative said the country is losing too much farmland every day. King County is · doing a good job of managing the area and it should stay intact. Farm land must be protected. Briefing on Non-Motorized Transportation Plan Planner I Sanders provided background information on the Plan and informed the Committee that the Planning, Public Works, and Parks staff have worked very closely on the Plan. The traffic engineers have substantial comments which make revisions to the Plan necessary. Staff wants to adopt the Plan as part of the Comprehensive Plan amendments for this year. She provided a history of the project including citizen involvement, open houses, and surveys. She described the five major components of the Plan, presented the service goals of the Plan, and showed a map of existing and proposed trails. ISTEA funding was mentioned briefly. The traffic division is putting together information on crosswalks. She asked the Committee to comment freely on the Plan. Chairman Borden remarked that traffic calming is critically needed. Councilmember Lewis stressed that if the City is asking its citizens to walk, they need ways to get across streets carefully. The City needs to educate pedestrians and drivers. Planning and Community Development Department Budget Finance Director Supler emphasized that this is a baseline budget that is before the Committee and that preliminary expenditures were determined. It has not been determined if any funds are available for program improvements. The Finance Department has not made recommendations to the Mayor yet on funding. Planning Director Krauss announced that the proposed budget is as it was presented to the Mayor and is consistent with established guidelines. It is anticipated that the Phase 2 Lakeland annexation will be finished and a portion of Lea Hill annexation is pending. He briefly reviewed the program improvements. Councilmember Lewis asked who resolves the discrepancy between the priority assigned to a program improvement by the requesting department and the priority assigned by Council. Mayor said that the Council looks at the required funding for safety and health issues first, Council and Finance Department then review the funding sources, etc. Parks and Recreation Department Budget Parks and Recreation Director Deal distributed the budget and reviewed the goals. A discussion occurred regarding park acquisition and need for a park plan for the Lea Hill area. He then reviewed the requested program improvements. Lakeland Hills Park in Pieme County Parks and Recreation Director Deal provided background information on the 15 acre community park and the linearpark. He is sending a letter to Lakeland rejecting their proposal. On a site plan, he reviewed the location of the parks and described the linear park. Modifications are needed to the parks per Auburn's demands. A site plan depicting landscaping was shown and he pointed out which landscaping the City is responsible. Mr. Hancock then pointed out the different types offences along the road and access points. PAGE 4 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 14, 199g Chairman Borden expressed concern about the amount of traffic on the street and how people will cross the street. Parks and Recreation Director Deal advised that the traffic division staffhave not presented any numbers on the amount of traffic that will be generated. He described the sidewalks on both sides of the street, but is unsure what the traffic division will require regarding striping, ramps, etc. Chairman Borden requested that traffic division provide information on the number of vehicles, crosswalks, stop signs, and striping, etc. Parks and Recreation Director Deal will have a traffic division staff person in attendance at. the next Committee meeting. Parks and Recreation Director Deal advised that Lakeland is proceeding with plans for the remaining portion of the park. He pointed out the 15 acre community park on the colored site plan and pointed out the amenities of the park. Construction costs have risen dramatically. Councilmember Lewis asked about the current cost. Parks and Recreation Director Deal said that approximately $2.4 million is dedicated to park development, and the park is now at $2.2 million. The Terrace View project does not have sufficient park space and Parks and Recreation Director Deal has talked with them about fee in lieu of because of Terrace View's impact on Lakeland's community park. Planning Director Krauss remarked that Terrace View is not in the City now, but the park matter was mentioned in the preannexation agreement. He mentioned Schneider Homes' development on Lea Hill which had to contribute. Parks and Recreation Director Deal reported that the park dedication ordinance has never been revised. The community park will need extensive grading and landscaping whereas the other, earlier Lakeland park did not. The site will have to be reforested. Councilmember Lewis pointed out that the community park will get a lot of use and a first rate job should be done on the park. Parks and Recreation Director Deal will provide a more detailed park budget and topographic map at the next meeting in addition to pedestrian issues being addressed. Councilmember Lewis requested to review a larger map that shows all the different communities in Lakeland in order to get a better perspective. INFORMATION ITEM: 1. Liquor License Renewals No comments were made on this item. OTHER BUSINESS: Planner I Mandeville distributed a copy of a letter sent to Auburn Youth Resources (AYR) relating to the approved OCVA grant for the neighborhood program. He wanted to bring to the Committee's attention the matter discussed in the letter. A discussion occurred on how AYR is able to provide the described services for a reasonable amount of money. With no further items to come before the Committee, the meeting was adjourned at 9:05 a.m. PCDC\MIN~9A-98 PAGE 5