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HomeMy WebLinkAbout02-22-1999MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 22, 1999 The regular meeting of the Planning and Community Development Committee was held February 22, 1999 in'the Council Work Area. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Pete Lewis STAFF PRESENT: ALSO PRESENT: Paul Krauss, Dick Deal, Shirley Aird, Bill Mandeville and Patti Zook Mayor Booth The meeting was called to order by Committee Chair Borden at 6:30 p.m. 1. Resolution for Community Health Centers of King County Facility Planner I Aird advised that she is available to answer questions relating to the resolution. The Committee did not have any questions. Councilmember Lewis made a motion, seconded by Councilmember Singer, to recommend approval. Chairman Borden concurred. Authorization to Bid Skate Park Parks and Recreation Director Deal distributed the agenda bill for this. The review of the project is almost complete. It is anticipated that the bid will occur in March. The park will take about three months to construct. They anticipate the dedication will occur in August. Councilmember Singer asked about art work at the park. Parks and Recreation Director Deal spoke about a preliminary design and the type of artwork planned. Neighborhood Grants Planner I Mandeville began by providing background information on the Neighborhood Program. He spoke about the various programs developed to help deal with crime prevention. He distributed flyers on some of the programs to the Committee. He spoke about the Office of Crime Victims Advocacy grant. He then spoke about the accomplishments over the past 18 months. Planner I Mandeville said that the City needs to create incentives for neighborhoods to remain involved. There is continued need for the citizens to be involved. He reviewed pages 1 and 2 of the Neighborhood Matching Grants. Next, he reviewed pages 3 and 4 of the document. He then reviewed pages 5 and 6. Pages 7 and 8 were reviewed next. Councilmember Singer wanted to know the projected timeline for approval of the application. Planner I Mandeville said the Request for Proposals would go out in April. Planner I Mandeville then reviewed the selection process on page 6 and mentioned the training that coordinators would receive. The training will be 10 hours versus the 40 hours stated on page 5. The project coordinators should reduce the City's administrative time and monitoring time of the different projects. The Committee asked Planner I Mandeville to reduce the training time commitments further. Chairman Borden asked if feedback fxom participants is to be part of the program. Planner I Mandeville explained that an evaluation form will be provided at the end of the program. Chairman Borden asked Planner I Mandeville if he is going to help groups fill out the budget and proposals. Planner I Mandeville said that he will offer workshops and explain the process. Chairman Borden where the City will draw the line on whether bids are necessary. Mayor advised that staff needs to meet with the Finance Director regarding this. Planner I Mandeville advised that it is their intent to make the process as easy as possible. He concurred that they will be dealing with a small amount of money. Mayor suggested that three quotes could be solicited instead of the three bids. Chairman Borden requested that this be clarified. The PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 22, 1999 Committee requested that the three bid requirement be removed. Mayor advised that staff with check with the Finance Director. Chairman Borden remarked that a non-discrimination statement needs to be included. She referred to page 7, last paragraph, 3rd line from the bottom, "City staff meet with them frequently to review ..... progress". The word "monitor" should be replaced with "support". Councilmember Singer stressed there is an important difference between the PTA and the School District. Neighborhood parks should not be left out of the project list. She did not favor the $5,000 maximum because a group might have a wonderful $10,000 project. Mayor remarked that the program maximum is $25,000 this year. Conditional language should be added to address the per project limit. Counciimember Singer suggested a guideline should be given with the applications. Mayor agreed that the guideline could be modified. Councilmember Singer remarked that she has a problem with the matching funds component which might limit some neighborhoods or hinder volunteers. Planning Director Krauss advised that in addition to the money involved, there is also time and goods. The match is important because it demonstrates community support, but he suggested that the Committee may wish to lower the ratio. Planner I Mandeville said that time spent on the application is not part of the match. Chairman Borden requested the sentence relating to the match be clarified. Councilmember Lewis agreed. A general discussion of the AmeriCorps program and continuation of the contract occurred. King County Library Bid Tab Parks and Recreation Director Deal remarked that the bids were favorable. John Daniels Construction is the low bidder. He spoke about the project budget, and then reviewed the alternatives and explained why an item was kept or deleted in the budget. The budget has a 5 percent contingency. The construction company has done similar work in the past. Parks and Recreation Director Deal reminded those present that the City's commitment was $4 million dollars. The ground breaking ceremony is March 13, 1999 at 10:00 a.m. Mayor voiced that the City Council does have a say about the project because of the City's financial contribution to the library. Planning Director Krauss said that Jack Locke, Special Projects Engineer, was available to answer questions relating to the commuter rail station design. He showed several diagrams on easels and reviewed each one for the Committee. With no further items to come before the Committee, the meeting was adjourned at 8:15 p.m. PCDC~VlINX2B-99 PAGE 2