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HomeMy WebLinkAbout08-14-2000rClINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 14, 2000 The regular meeting of the Planning and Community Development Committee was held August 14, 2000 in the Council Work Area. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Pete Lewis (filling in for Fred Poe) STAFF PRESENT: and Patti Zook Paul Krauss, Lynn Rued, David Osaki, Sean Martin, Bill Mandeville, Dick Deal, ALSO PRESENT: Mayor Booth; Alan Keimig, Keimig Associates; Nancy Curtis, Marilyn and Darryl Dallinger; David Grambush The meeting was called to order by Committee Chair Borden at 6:30 p.m. ACTION ITEMS: 1. File No. ZOA0005-00 - Comprehensive Zoning Changes Chairman Borden said there were questions about Exhibits B9 and B10 at the Council meeting and no consensus was reached. This was referred back to Committee for discussion and this meeting will focus on these. Review of Exhibit 10 will be first. Assistant Planning Director Rued commented that there was discussion among Planning Commission and City Council regarding the existing zoning of M2. Planning Commission could not decide about H Street frontage and wanted to look at this later in the fall during the Comprehensive Plan process and possibly change designation then. The four lots on H Street might be larger topic for Planning Commission and City Council. It appears to be in the area's best interest to remain single family; however, there is the option of considering the area zoned RO, Residential Office. This allows for permitted uses outright besides single family and multi family. It allows office and some commercial and a wider range of uses than what R4 allows. It will not allow any M2 intensive uses. In order to change to RO, have to change the Comprehensive Plan map to the RO designation to get RO zoning. Council's choices are to zone R4 consistent with Comprehensive Plan map, part zoned M2 until change in Comprehensive Plan to change to future zoning. Assistant Planning Director Rued used a foam board colored Comprehensive Plan map enlargement and pointed out a couple discrepancies. The 1986 Comprehensive Plan showed certain designation, and 1995 it was changed to high density multi family. In 1998, the heavy industrial designation was extended. He acknowledged there are some inconsistencies in this area. Chairman Borden asked if the Comprehensive Plan change can be processed with these zoning changes. Assistant Planning Director Rued replied the Comprehensive Plan change occurs once a year in the fall. Councilmember Lewis asked for a clarification of the map change. Assistant Planning Director Rued explained that Council has options. Council could change zoning to R4 for Comprehensive Plan consistency, or leave as M2, or zone part of M2 and go back in the fall and change the Comprehensive Plan designation if Council wants something other than multi family, and then do zoning in first part of the year. The zoning has to follow the Comprehensive Plan map designation. Councilmember Singer asked about C1 zoning and if it is similar to RO. Assistant Planning Director Rued said that C1 zoning allows more retail uses than RO allows. Councilmember Singer has heard there is a problem with converting houses to ADA standards and wanted to hear from audience regarding viability of single family. Nancy Curtis, 19 and 23 on G Street, said the industrial uses abut single family and one business has barbed wire on top of the fence which is very intrusive. She mentioned an H Street office. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMI'I-FEE AUGUST 14, 2000 Mr. Keimig mentioned M2 setback and minimum buffer is compatible with existing residences. He is unsure of RO requirements which protect single family residences. Councilmember Singer does not see industrial zoning as compatible here at all and wondered if RO would require better buffering. Assistant Planning Director Rued said the area is zoned M2 which does not have a separation between uses. When M2 uses is against another M2 uses, there are no setbacks. Chairman Borden reviewed the Comprehensive Plan and the RO zoning is appealing. Marilyn Dallinger, 12 G Street NW, said the street was dead-end prior to roofing company which opened the road which is now a through street. This has impacted the neighborhood with commercial traffic. Their homes shake from the truck traffic. The M2 zoning makes an impact. Councilmember Singer asked if the roofing company was required to open the street. Assistant Planning Director Rued said this was a requirement and the street could be signed for no trucks, but this does not prevent trucks. Ms. Dallinger then requested that the street be a dead-end with a permanent barrier. Councilmember Lewis asked about how to proceed. City made series of decisions that were helpful in changing the neighborhood. The businesses were required to do certain work in order to operate and he is concerned about taking away their ability to use the access. He wondered what the residents want. Councilmember Lewis reviewed the RO designation, but it does not fit the area because it is specific as to what businesses and addresses retail and no retail will be viable here. He is concerned about City's decision that necessitated more changes and suggested not doing changes now. He suggested bringing back the residents and businesses and see about doing something through Comprehensive Plan next year. Councilmember Singer mentioned that at this year's budget goals workshop the Council requested that this neighborhood be studied next year. Darryl Dallinger, 12 G Street NW, wants to know Comprehensive Plan for his area because the residential pocket will go away. He does not foresee multi family units being built. He wants to know what Committee sees happening to the area. Councilmember Lewis remarked that he objected to the R4 designation. He believes that if someone buys the property for multi family it will be Iow income and he is not in favor of this. This neighborhood has been impacted through a series of events. He does not want any additional harm to the neighborhood and suggested that this be removed from consideration and studied. Regarding H Street, Councilmember Singer believes more harm will occur if additional industrial uses occur on this strip. The area proposed for R-4 zoning might be a viable neighborhood, but could have additional industrial business come in if the zoning remains M2. David Grambush, 102 H Street NW, expressed concerns about the M-2 zoning and that if house burns he cannot rebuild the house. Assistant Planning Director Rued said that Mr. Grambush would be allowed to rebuild because the regulations were changed in order to allow single family homes to be rebuilt even if they are non conforming. Mr. Keimig said that his client is Peninsula Trucking on H Street and proposing an office building 6,000 square feet contained in two stories. He proposes to make the building compatible with the area. Chairman Borden asked about R4 zoning versus M2 zoning for the project. Mr. Keimig said there is an impact because of the required setback and then spoke about giving up portion of property for street widening. There was a discussion regarding setbacks in the R4 zone and M2 zone. Councilmember Singer does not believe R4 zoning will work in the area. Chairman Borden believes R4 is better now than the M2. Planner I Martin then mentioned C1 as a potential PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 14, 2000 solution, but C1 prohibits single family as a permitted use. Assistant Planning Director Rued said the roofing company would be excluded from R4 zoning. Councilmember Lewis expressed concern due to the history of the area. He is happier with the RO designation, but cautioned that he wants to see more thought before this happens. He does not see this happening in the near future. The possibility of multi family is still a concern to him. Chairman Borden agrees and this should be done sooner than next year. Many changes are coming because of the commuter train station. This is a good idea on the table about the RO designation. Planning Director Krauss told about the Comprehensive Plan process. Proposals were collected by July 31, reviewed, taken informally to Planning Commission and Planning & Community Development Committee in the summer, a formal public hearing is scheduled in October before the Planning Commission, and Council act before December 31. This neighborhood was talked about last year also, and time is once again short to introduce new matters. Chairman Borden clarified that the zoning cannot change to RO without this process and Committee can either leave as M2 or change to R4. Anything different requires a Comprehensive Plan amendment process. Councilmember Lewis understands what Chairman Borden is saying, however, he is not recommending a change to R4 because it cannot get through the process of being changed to RO. Chairman Borden wondered if it should be left as is or processed with Comprehensive Plan. Planning Director Krauss said it can be done. If Comprehensive Plan comp plan changed by end of year still have to revisit the zoning issues. Zoning needs to be consistent with the Comprehensive Plan. Chairman Borden asked if this would affect proposals currently under review. Planning Director Krauss replied no because they are vested under zoning. Councilmember Lewis stressed that he does not want possibility of R4 here because it will not be a.quality project. The single family residents would not favor either. Planner I Martin advised that Mr. Keimig has not made a formal application on behalf of Peninsula Trucking. Assistant Planning Director Rued remarked that whether M2 or R4 zoning, Keimig's project can move forward. Councilmember Lewis expressed concern again about change of R4 versus industrial. Assistant Planning Director Rued said that the same standards exist for RO and R4. Councilmember Lewis believes there is a better chance to save neighborhood if zoning is RO, He is not in favor of industrial buildings or apartment buildings that could be built here. He believes only choice is M2 or R4 or a third choice of no action which is M2 or split. Segregation of zoning was done before and it did not work. Assistant Planning Director Rued advised that if rezoned and if consistent with Comprehensive Plan, have to allow. If an R4 project is received for H Street it would have to be allowed. Planner I Martin advised that staff has disclosed the Comprehensive Plan and zoning conflict to all inquires of M2 proposals. Councilmember Lewis believes the best interest of the neighborhood would be to revise to RO, then zoning change. He asked if the Comprehensive Plan and zoning can be changed this year. Assistant Planning Director Rued said the timing would be close. Once Council at end of year completes Comprehensive Plan process, Council could follow up with rezone process with Planning Commission, but there would be a two month delay between Comprehensive Plan and zoning change. Councilmember Singer wondered about having Planning Commission consider the RO zoning. Assistant Planning Director Rued stated that the Planning Commission did not like M2 zoning and RO zoning was discussed with them. Councilmember Lewis remarked that he could support the PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 14, 2000 RO designation; however, he wants to know for sure that residents know what RO means to them. Assistant Planning Director Rued then explained the setbacks in RO and the setbacks in M2. Assistant Planning Director Rued then said that the Planning Commission has already made their recommendation and Committee and Council need to act on the Planning Commission recommendation. Assistant Planning Director Rued explained the options. Council can follow what Planning Commission recommended, or not change any zoning in the area, and leave M2 zoning in place until later this year when the Planning Commission holds hearing on Comprehensive Plan change. When Council makes designation, then Planning Commission takes on zoning for area after Comprehensive Plan change. Councilmember Lewis recommends no change to Exhibit B10 at present, and Exhibit B-1 through B-9 to Council as is for action. Chairman Borden believes the M2 designation leaves neighborhood vulnerable in next 10 months for undesirable proposals. Chairman Borden remarked that Comprehensive Plan says R4 and in interim make area R©. Chairman Borden commented that Exhibit B9 will be reviewed next. There was discussion about dividing and leaving R3 and R4 zoning. Assistant Planning Director Rued said that if Council wants multi family, then leave zoning as is and do Comprehensive Plan map change to high density multi family. There is a mixture of zoning in this area. Chairman Borden believes the idea was that commercial cuts too deeply into residential areas and since no development is pending, it could be changed. If Council wants to, they ccan accept map change with recommendation to adjust Comprehensive Plan in next round. Councilmember Singer made a motion to accept Comprehensive Plan zoning map amendments as proposed. On Exhibit B10, to rezone to R4 and ask for Comprehensive Plan map change to RO. On Exhibit B9, zone C1 and ask for Comprehensive Plan map change. Assistant Planning Director Rued cautioned that on B9, the C1 designation requires more setback. Councilmember Lewis did not second the motion. He feels strongly that R4 designation will further diminish the neighborhood. He commented on the series of changes that were made previously. Chairman Borden remarked there was the belief that area would change from single family, but it appears this not happening because of the train station and families staying in area. Councilmember Lewis would like to see changes done correctly and the only thing discussed was RO, and this area has been discussed for a long time. Councilmember Singer expressed some concern that this might mean not doing the study next year like Council thought. Chairman Borden thinks if the area is left as is, it opens the area to R4 or M2 which is not good. If the City goes with R4, it will not have M2. Parties are only disagreeing for six months what might happen. She may second Councilmember Singer's motion. Councilmember Lewis recognizes what Chairman Borden is saying, but wants to keep pressure on to keep things right for the area. History says there are problems in the area and City needs to do the right thing. No stop gap measures should be put in place. Chairman Borden then seconded Councilmember Singer's motion. The vote was 2-1. This topic will be going back to City Council on Monday, August 21 for action. Mr. Dallinger requested Council make good decisions for area. He again spoke of problems with the roofing company. PAGE 4 I~IlNUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 14, 2000 Draft Resolution for Community Center Chairman Borden distributed a draft resolution indicating Council support for a community center. Councilmember Lewis said that he had a few changes to propose including removing paragraph 1. In paragraph 9, delete the word "several", in paragraph 10, change "will" to "may", advance the date to December, 2000. In paragraph 12, date before December 31, 2000. Chairman Borden is concerned about changing the word "will" to "may". The resolution is what the City intends to happen. Councilmember Lewis wants the City to be honest and above board with their statements. He also suggested using "may" instead of "will" because things can change. Chairman Borden then suggested the phrase "will endeavor to make" which Councilmember Lewis liked. Chairman Borden wanted to know why Councilmember Lewis wants to remove the first paragraph. Councilmember Lewis believes the first paragraph does not accomplish anything. Chairman Borden then agreed to delete the paragraph. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval of the draft resolution as modified. Chairman Borden will make the changes and forward to Parks and Recreation Director Deal. Ordinance No. **** - Interlocal Aqreement with Auburn School District Ordinance No. **** - AmeriCorps Grant Renewal for 2001 Chairman Borden said this was tabled a couple weeks ago due to questions raised about the transfer of management to School District and about administrative costs. Planner I Mandeville stated the job description is attached as well as the projected budget. All numbers should now match. Planning Director Krauss mentioned there was a question as to why subsidize AmeriCorps. AmeriCorps is self supporting and the City volunteers Planner I Mandeville's staff time. The School District employee will allow Planner I Mandeville to free up time for other projects such as the neighborhood plan. The City is not proposing to give the School District any City money. More of Planner I Mandeville's time will be available back to the City. If the program is dropped, can other social service programs be funded? The answer is no because if AmeriCorps dropped, the City stops getting AmeriCorps funds. The funds can only go for AmeriCorps programs and would not free up any other money. Councilmember Lewis referred to page 2, the in-kind cash. Planner I Mandeville said the requesting cash match represents $18,000 in AmeriCorps dollars. Councilmember Lewis asked about AmeriCorps dollars as a funding source. He inquired that if City did not do this new method would it not receive $19,000. Planning Director Krauss explained funding of Planner I Mandeville's salary. Planner I Mandeville said he is a general fund employee and his salary is not fund under AmeriCorps budget. City gets to retain $21,000 this year of AmeriCorps grant and no money is going to School District. Mayor believes Councilmember Lewis is trying to see if this change will impact the City budget and it does impact the City budget. A decision was made to give 20% of Planner I Mandeville's time to AmeriCorps which is offset with receipt of funds from AmeriCorps. If the Council decided not to approve the team supervisor position, Planner I Mandeville said the City would be required to increase staff time or staff support. If The City does not want to approve supervisor position, there are options: 1) Planner I Mandeville would increase his time administering the AmeriCorps program and City in kind match would increase; 2) or send Washington Service Corps some kind of counter proposal. PAGE 5 · MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 14, 2000 Chairman Borden believes the program does something for volunteers and does something for kids that volunteers work with. Some programs have been quite effective and are a benefit to the community. The School District is more tied into what is happening in the community related to kids' services. Councilmember Lewis mentioned that it is crucial to continued success through School District supervision. Planner I Mandeville brought an overview of AmeriCorps accomplishments over the year which he can review as well as a sample of work plan for coming year. Councilmember Lewis wants to read through the documents. Chairman Borden agreed to let Planner I Mandeville provide five minutes of information. For this program year, Planner I Mandeville gave accomplishments on number of attendees in programs, workshops and neighborhood summits, parenting classes, after school programs. He mentioned some events held during the year, spoke about the tutoring programs and results. He spoke about work with the Police Department including block watches. He spoke about internal assessment of AmeriCorps program, gave breakdown of his hours spent doing AmeriCorps work including training, recruiting, and supervision. Councilmember Singer referred to the tutoring program, which is one of the neighborhood grants funded and asked how AmeriCorps relates to this grant. Planner I Mandeville explained the neighborhood program is an umbrella program with three parts and AmeriCorps is the largest part. The budget includes grants and in-kind matches. Mt. Baker Neighborhood Family Center is funded with Department of Justice grant. Neighborhood matching grants are funded by Auburn and intertwined. AmeriCorps provides staff support and then explained inter-relationship of three parts. Councilmember Singer referred to Muckleshoot reentry and Project Empower next year and asked who will oversee. Planner I Mandeville said they were asked to consolidate into one program and two members spend half time at Muckleshoot and half time at Project Empower. Councilmember Singer asked why Planner I Mandeville is aiming for only 80% reaching members. Planner I Mandeville said 80% is based on actual experience because you cannot get 100% turnout. Regarding the School District, Councilmember Singer asked about the School District's in-kind match. Planner I Mandeville explained the City provides team supervisor. School District wants a retired Principal or official. School District is limited on number of hours that person could work because of retirement and person would probably be a contract employee under direction of School District. Councilmember Singer is trying to decide if this is worth $188,000 of tax payers' money. She would like to see what happens during the year with the school based programs and asked about the ability to reevaluate in one year. She wondered about coming back to the City Council for review. Planner I Mandeville said that each year the City has to formally accept and approve the AmeriCorps grant. The interlocal is automatically renewed. If Council does not want AmeriCorps grant, it goes away. It makes sense for School District to eventually take over supervision of the grant. He talked to School District and Washington Service Corps about willingness to assign the grant to School District and both parties said willing to do next year. Chairman Borden asked about the Department of Justice grant. Planner I Mandeville said the grant expired at end of June, but the City did not make the final cut. Mt. Baker component is no longer there and this affects after school program. He is looking at grant sources for funding. Attendance is very Iow at neighborhood events. Councilmember Lewis made a motion, seconded by Councilmember Singer, to recommend approval of the two ordinances. Chairman Borden concurred. PAGE 6 ', I~IINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMI'F]'EE AUGUST 14, 2000 5. Ordinance 5429 - Auburn Arts Commission Grant Program Parks and Recreation Director Deal presented the staff report. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval. Chairman Borden concurred. 6. Resolution 3244 - Visitinq Nurse Services Agreement Parks and Recreation Director Deal presented the staff report. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval. Chairman Borden concurred. DISCUSSION ITEMS: Pierce County Pre-Annexation Agreement (Resolution 3249) Second Amendment to Lakeland AnnexatiOn & Utilities Agreement (Resolution 3250) Planning Director Krauss gave a brief background on the preannexation agreement with Pierce County and said that formal action would probably occur at the next Committee meeting. He reviewed items 1 through 6 on the agenda bill. Councilmember Singer asked a couple questions relating to traffic mitigation fees. Planning Director Krauss explained the traffic mitigation agreement between Pierce County and Lakeland. The City negotiated a traffic mitigation fee. He then mentioned ancillary agreements because of Pierce County and other entities. He answered questions about the detention pond. Planning Director Krauss requested the Committee review the two agreements and contact him if there are questions. Staff is recommending approval of the agreements. VVhen the agreements in place, the City can then move to conclude the annexation of the rest of Lakeland and Terrace View before they building out so that the City can catch the sales tax and excise tax. With no further items to come before the Committee, the meeting was adjourned at 9:00 pm. PCDC\MIN\08A-2000 PAGE 7