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HomeMy WebLinkAbout07-23-2001MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 23, 2001 The regular meeting of the Planning and Community Development Committee was held July 23, 2001 in the Council Work Area. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Pete Lewis STAFF PRESENT: Paul Krauss, David Osaki, Shirley Aird, Bill Mandeville, Dick Deal, and Patti Zook ALSO PRESENT: Mayor Booth; Dan Shields, Chairman, Human Services Committee; Karen Patterson, Public Health, Jim Blanchard, Auburn Youth Resources and Patty Hart with King County Sexual Assault Resource Center were present. The meeting was called to order by Committee Chair Borden at 6:30 p.m. ACTION: 1. 2002 General Fund Grants Recommendations Planner Aird presented staff report and said that she sent a letter to the agencies informing them of the preliminary recommendations. The PCDC had asked how available funds are determined. Chairman Borden said there was a discussion about the total amount and she prepared a spreadsheet. Council thought they were allocating 1% of the general fund frOm human services in the past, but that this was not in fact accurate. She explained the spreadsheet she had prepared. The City needs to decide what kind of policy to have, staff needs to have a number to use, and it is unknown what the expenses will be for the year. Chairman Borden believes it is not clear from the last meeting where the numbers are coming from. Planning Director Krauss commented that the formula has been difficult to use because the estimated budget is needed in July, but is not actually available until September. There was an estimate of what the across the board budget for the year might be. If there is an increase of 2% from the previous year, then this increase is applied to the general fund also. Chairman Borden suggested a formula. Councilmember Singer likes Chairman Borden's idea of an exact number. Councilmember Lewis does not have a problem doing this. Councilmember Lewis remarked that staff needs a clearer benchmark. The City has recommendations from the Human Services Committee (HSC) and needs to develop benchmarks. The City has the recommendations and could in September leave open for different when forecasts become clearer in September. Chairman Borden wondered~about HSC coming back in September for fund adjustment. Planner Aird said that HSC could recommend what additional priorities are and given agencies of idea of what funds might be expected. She said that the preliminary budget for agencies can comment before the final budget is adopted in October and agencies have clear idea of what funds to expect. Councilmember Lewis cautioned that the City should have a warning that funding is dependent on financial resources of the City. HSC Chairman Shields said the HSC would frown on dealing with funds it might not have, but HSC could handle making additional allocations if have more funds to determine recommendation on how to spend. Chairman Borden stated she will make recommendation to budget workshop and do additional allocation if possible. Councilmember Singer agrees with the 1%. Councilmember Lewis said to lock this in first and talk about it at a later time, but get the standardization first. HSC Chairman Shields wanted to confirm that if in the budget talks it is determined there are additional allocation of funds it would come back to the HSC and Chairman Borden confirmed it would. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 23, 2001 Ms. Hart, KSCARC representative, wanted to answer questions to clarify or help understand their services to Auburn. She does not know the number of kids served by the agency, but get the specific number. She described their services to youth and families. HSC Chairman Shields responded that Mary Ellen Stone said there were eight long term patients in Auburn. Planner Aird suggested that tonight's discussion be related to the HSC. They may want to ask more questions of the agencies. Chairman Borden thanked the HSC for their hard work. She is supportive of their work and recommendations. Chairman Borden confirmed this is no motion on this matter until after the budget workshop and let staff and HSC know what Council decided. Ordinance No. 5573 to renew AmeriCorps Grant Planner Mandeville presented the staff report. Kip Herran is present and talked about School District participation. He reviewed item 1 in the staff report and then explained funding for next year. He spoke about District support of AmeriCorps. He commended the City for the partnership and spoke about mentoring and adult mediation. AmeriCorps has been a success and he spoke about the focus of the program. He described training needs at Auburn High School on Main Street. AmeriCorps was well received by educators. Chairman Borden appreciates School District support of AmeriCorps. Mr. Herrran will do an AmeriCorps presentation to the School Board which is interested in taking it over. Councilmember Lewis wanted to know once the three year period is over will something be done 'for the School District to be lead agency. Planner Mandeville explained that City wanted to assign the current year contract to the District, but the WAC decided against allowing assigning the contract to another agency. WAC said there too many AmeriCorps groups in South King CountY. The grant is awarded competitively and not sure who will have AmeriCorps. The CitY approached the School District about increasing its role and the District agreed. Councilmember Lewis believes this is a good example of a School District and CitY partnership. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval. Chairman Borden concurred. Resolution No. 3377 relatinq to Sound Transit Parkinq Garage Planning Director Krauss presented the staff report. The change is related to design costs for the garage. There was a Technical Advisory Committee that recommended design improvements. The CitY Code was also changed to require improved architectural design. The design changes were implemented after the contracted was signed and these changes resulted in cost increases. He reviewed the tables attached to the staff report. He then explained some of the design revisions such as the restrooms and diagonal corner of the building. He described improvements to A Street also. Planning Director Krauss mentioned the proposed parking LID being limited to the immediate surrounding area of the garage. Councilmember Singer wondered about the potential of adjacent sites actually being developed and the possibilitY of the CitY running into trouble related to the LID. Planning Director Krauss then spoke about bonding the project. Councilmember Lewis believes that Councilmember Singer's comments are justified and spoke of the need to be realistic. Councilmember Lewis mentioned that LID or not, it depends on who is coming in and is willing to finance and there should be a package of incentives. The City should not rely that the LID will resolve the matter. Planning Director Krauss advised that he has been speaking with the Finance PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 23, 2001 Director a lot about this. If the project comes to fruition as designed, the parking and retail spaces will generate funds for the City. Councilmember Singer is concerned about landscaping being dropped on 3'd Street. The task force wanted amenities. Councilmember Lewis made a motion, seconded by Councilmember. Singer, to recommend approval of the revised project budget. Chairman Borden concurred. Chanqe Order 2 to Contract 00-16 Chanqe Order 2 to Contract 00-23 Parks and Recreation Director Deal presented the staff reports and introduced Fred Ostmann, Contract Design Engineer, who gave more details on the projects. Councilmember Singer made a motion, seconded by Councilmember Lewis, to recommend approval. Chairman Borden concurred. DISCUSSION: 1. 2001 Comprehensive Plan Amendments Principal Planner Osaki showed a colored Comprehensive Plan map and asked PCDC if they wanted to initiate any amendments this year. There was a comment last year from Councilmember Singer related to Policy TR-13 regarding when to open dead end streets. She wanted this policy to have more clarity and also wanted the Public Works Committee to discuss this item. The Committee concurred to review this policy again. Principal Planner Osaki spoke about neighborhood plan design. Councilmember Singer referred to the former site of the Red Apple Market on East Main and Wondered if this was not neighborhood commercial, but regular commercial, maybe the City could have gotten another business at this location. She wondered if the City is denying better economic development at neighborhood commercial designated sites. She spoke about changes to the landscape ordinance. Principal Planner Osaki mentioned that neighbors were concerned about a particular wooded area on Auburn Way South and about how this area was going to be developed. He just heard that the Tribe purchased these lots which are within the historic Tribe reservation area. Councilmember Lewis referred to multi-story development and wondered about requiring a conditional use permit for all multi-story buildings. Planning Director Krauss said that if Council wanted staff to prepare an amendment, staff could formulate, and forward to Planning Commission for the public hearing. Councilmember Singer wanted to know what is being done about the urban center designation because she thought the City was already an urban center designation. Principal Planner Osaki confirmed that a detailed discussion regarding this needs to be held and see if Council wants to change the designation. Planning Director Krauss commented that the PSRC calls Auburn an activity center, but City could qualify as an urban center. Councilmember Lewis believes many jurisdictions skewed statistics and maps to show they are an urban center, but most do not quality. Chairman Borden wondered about using a number of feet instead of number of stories. Councilmember Lewis said to keep to four stories, but the idea of something going five or six stories without a conditional use permit is hard to take especially next to a residential area. Planning Director Krauss reminded PCDC that Velvet Square is zoned R4, but the builder wanted to build the development as single family. PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 23, 2001 Councilmember Singer commented that in the year 2002 the Comprehensive Plan has to be redone. Principal Planner Osaki confirmed this and said that the process may need to be accelerated next year. Revisions are necessary to references of SuperMall and racetrack because they are now being. 2. Scootie Brown Park Aqreement This was not discussed. With no further items to come before the Committee, the meeting was adjourned at 8:20 PCDC\MIN\O7B-2001 PAGE 4