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HomeMy WebLinkAbout09-09-2002 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 9~_~00'2 The regular meeting of the Planning and Community Development Committee was held September 9, 2002 in Conference Room 1. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Stacey Brothers STAFF PRESENT: Paul Krauss, Daryl Faber, David Osaki, Aaron Nix, Bill Mandeville, Dan Schamporlina, Shelley Coleman, Lanny pett'ijean, and Patti Zook ALSO PRESENT: Mayor Lewis; Karen Shephard, North Auburn Baptist Church The meeting was called to order by Committee Chair Borden at 5:00 p.m. ACTION: 1. Approval of Minutes of August 26, 2002 Meeting, The minutes were approved. 2. Neighborhood Matching Grants (NMG) Planner Mandcvill¢ said that the four applications were presented at the August 26z meeting. He passed around a scrapbook prepared by the Girls of Promise. Program 1, Kennedy S~reet median landscaping, will be maintained for five years. Program 5, Girls of Promise, will have 400 hours of community service. Program 3, North Aubom Tutoring Project, will be done without use of a computer, 100 hours altar school tutor and money for supplies. Project 4, Rainier Middle School Family Reads, is not funded. Councilmember Singer expressed a philosophical problem funding Project 4 because it is outside the City limits and Chairman Borden agreed wRh her concerns. The NMGs should focus on projects of benefit to Auburn citizens. Planner Mandeville mentioned that the school serves many Auburn residents despite its location. Considerable discussion ensued regarding the appropriateness of prnviding funding to the Rainier Middle School which is ]ooated outside Auborn. Councilmember Brothers believes that the NMG programs are to improve citizens' neighborhoods, and is in favor of community projects and is not in favor ofmcnturing programs. The Lakeland median project is appropriate use of funds. Councihnember Singer recalls not the City not receiving enough NM(] applications, and the Committee gave staff guidance about they want. Chairman Borden said that Girls of Promise was discussed at the last meeting and she asked for specific outcomes and the packet has tangible project and service. Chairman Borden agrees about the need for clarification prior to the next round of NMG applications. Staffnceds to be more explicit on the next round of soliciting applications. Councilmcmber Brothers pointed out that the Girls of Promise program references services at Rainier Middle School and this refarence needs to be deleted. He believes that $2,000 should be enough for Cascade School. He spoke of the need to be consistent in not providing services at a school located outside the City limits. Planner Mandeville confm'ned recommended amount for (]iris of Promise to be $1,350. Councilmamber Singer mentioned that it appears that NM(} are coming from already established groups and she would like to see new groups apply for funding. Planner Mandeville spoke about Iraining people to organize groups for small scale capital projects and the need to offer training on mobilizing. Councilmember Brothers stressed that con~ractor should not be hired to provide ~rnining. S~affcan put together information for various community groups and advise them about the NMG program. A sho~ discussion occurred regarding the Terminal Park Neighborhood Plan. Councilmcmber Singer appreciates that groups come forward, but believes the NM(} program may be off Irack now. If neighborhood does not or cannot come up with a program, City should not be compelled to spend money; this money could be held over to PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPI EMBER 9, 2002~ next year. She is not in favor of spending money for the sake of spending. If neighborhood is not interested, wait until they are interested. Planner Mandeville spoke of NMG program objectives such as beautification and developing neighborhood attachment. Councilmember Singer asked which community groups would be trained and Planner Mandeville replied PTAs, neighborhood associations, religious groups, and property managers at apartments. They are just beginning to reach out to these groups. Coum:il~ember Singer expressed hope that the City has already reached out to these groups by now. He showed a copy of the NMG brochure. Chairman Borden requested that the Committee receive a copy of the brochure to review and talk about the criteria at a future meeting. Counciimember Brothers asked Karan Sbephard, Auburn North Baptist Church, how she heard about the NMG program. Ms. Shephard said the need in their neighborhood for tutoring programs is overwhelming. She mentioned problems that the students have such as family situations, illiteracy and at high risk of dropout, absent parents, addicted parents, and poor learning conditions. She spoke oftbe need for phonics lessons and match tutoring. They hope to involve kids with more resources and hop~ to involve the parents. Councilmember Singer asked about her request for purchase of a computer and the Committee not approving the request. Ms. Sbephard was not familiar with applying for grant and their ideal was for computer to better chart progress of kids. She confmned that the computer is not necessary for their program. Councilmember Brothers suggested that flyers be used to let the neighborhood know about the program at the Church. Chairman Borden thanked Ms. Shephard for her work. The YMCA representative spoke briefly about their program. Participants will focus on service projects in the communi~. Councilmember Singer made a motion, seconded by Councilmember Brothers, to recommend approval with changes as described limiting funding to City of Auburn residents. Chairman Borden concurred. DISCUSSION.'. 1. Six-Year Proiect Lists for 2003-2008 Capital Facilities Plan (CFP) Finance Director Coleman distributed CFP Projects and Financing Plan Tables. The projects are being presented to the Council Committees for their review and comment. Item 2 on Table CI-3 (Community Improvement) is deleted. Planning Director Kranss referred to item 3 and said that the design phase is almost done. On Item 4, which is mentioned in the Downtown Plan, the question is whether this would be stand alone or part of another project. This is considered a 'place holder' to ensure Downtown funds are available. He spoke of the need for parking improvements and surface parking. He spoke about signage improvements. Councilmember Singer mentioned the recent Parking Study which identifies the parking needs. Planning Director Ya'anss talked about the LID Preformation Agreement with David Alien scheduled for the September 16~' Municipal Services Committee and Council meetings. He then spoke about the possibility of a revolving loan fund. Discussion occurred related to fund 328 for capital projects. Finance Director Coleman spoke about defining parking improvements and the scope and whether can support and LID. Planning Director Kmuss mentioned that Community Development Administrator Osaki has a good implementation matrix. Finance Director Coleman reviewed Table CC-3, Community Center. Parks and Recreation Director Faber said this is also a 'place holder' and much work exists before proposal is presented. Planning can be done in phases and he is awaiting the Y's reaction. Chairman Borden spoke of the importance of completing the Les Gore campus. Finance Director Coleman reviewed Table PR-3, Parks and Recreation, which is fairly straight forward. Parks and Recreation Director Faber spoke about Items I and 2. Item 5 is a 'place holder' and the City will seek grants and will need matching funds. He mentioned that park shelters need renovations and some need new roofs. Finance Director Coleman said the Mayor is recommending that Items 3 and 4 move forward. PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 9, 200? Regarding Item 12, Environmental Compliance Manager Nix provided information about potential available grants for the Interurban Trail improvements. Volunteer groups have also expressed interest in providing Trail improvements. Discussion occurred regarding improvements to the Trail and that this should be considered as Item 15. Parks and Recreation Dire.cto~ Faber spoke about Item 7 which could benefit from possible use of CDBG funds. Item 8 is considered as a 'place holder' which could be addressed at mid-year budget if funds are available. Chairman Borden requested a field trip to the Fanstar Farm site. Environmental Compliance Manager Nix mentioned that money is available and related conversation with King Councy staffand possible project with SSRF Board. King County is interested in retaining open space. Parks and Recreation Director Fabex then spoke about Item 11 and discussion occurred about developing the additional acre. Parks and Recreation Director Faber spoke about Item 13 and possible grant opportunities. Acquisition funds may be available next year. He spoke about the different priority categories: trails, fields, water access, and habitat. Discussion occurred about connections between Interurban Trail and the Non-Motorized Plan. Finance Director Coleman reviewed Table GC-3, Golf Course, and Parks and Recreation Director Faber spoke about the need for increased parking and desire for new clubhouse. He spoke improvements to the fairways. Table C-3, Cemetery, is moved out one year because of reduced revenues. Finance Director Coleman advised that Committee changes will be incorporated and forwarded to the Consultant. 2. Salmon Hatchery Chairman Borden commented that she, Councilmember Singer, Mayor and Environmental Compliance Manager Nix visited the hatchery and Environmental Compliance Manager Nix showed aerial maps of the hatchery, and pointed out different properties. He spoke about making linkage for salmon. Councilmember Singer advised the reason for the hatchery's closure. Environmental Compliance Manager Nix spoke about the Fenstar property which is a gateway to natural river system. King County is seeking as much of the property as possible to retain in open space. Further discussion occurred related to this topic. There was general consensus that the City should seek acquisition · of the hatchery site. 3. Mill Pond .Environmental Compliance Manager Nix used aerial map and pointed out Mill Pond and spoke about the unprovements to the pond because of the installation of an aerator. The aerator has improved pond's condition tremendously. Trees are planned to be planted along the pond to provide necessary shade for the fish. He mentioned the Green River Steelhead Club. Volunteers have donated time and materials for the pond. Planning Director Krauss mentioned that the pond was operated as a storm pond, but was supposed to be a joint use recreation site. The aerator has helped to clean up the pond. Parks and Recreation Director Faber commented that the recent Fishing Derby held at the pond was a huge success. Chairman Borden thanked staff for sharing the maps and for Councilmember Singer idea about the hatchery. With no further items to come before the Committee, the meeting was adjourned at 7:30 p.m.. PAGE 3 ,' MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE SEPTEMBER 9, 200? Submitted by Pa~ricia Zook, Planning Secretary. Approved by the Planning and Community Development Committee on September 23, 2002. PCDC\AGND\09A.2002 PAGE 4