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HomeMy WebLinkAbout05-12-2003MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE MAY 12, 2003 The regular meeting of the Planning and Community Development Committee was held May 12, 2003 in Conference Room 1. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Stacey Brothers STAFF PRESENT: Paul Krauss, Daryl Faber, David Osaki, Shirley Aird, Bill Mandeville, Duane Huskey, and Patti Zook ALSO PRESENT: Mayor Lewis The meeting was called to order by Committee Chair Borden at 5:00 p.m. ACTION: 1. Approval of Minutes of April 28, 2003 Meeting Councilmember Singer made a motion, seconded by Councilmember Brothers, to approve the minutes. Chair Borden concurred. 2. Annexation/Deannexation of Property Utility Engineer Huskey provided background on this. He went into detail regarding negotiations with Pacific staff that culminated in this annexation. He spoke about Auburn taking over control of the traffic signal at A Street and Lakeland Hills Way. He spoke about City of Pacific's requirements related to Cool's Cafb since it is a larger income sources for that city. He showed several maps related to the proposal which were explained in detail. Chair Borden asked about the benefits to Auburn from this annexation and Utility Engineer Huskey said the benefits include control of A Street which would be operated to Auburn's standards. Planning and Community Development Director Krauss commented that Auburn's residents have wanted and needed a traffic signal at the intersection of Lakeland. Hills Way and A Street for years. Pacific thought that Lakeland would pay for the signal based upon an agreement they signed with a developer 20 years ago. That agreement was never recorded and Pacific is unable to finance or build the traffic signal. Auburn's control of signal and A Street would be an advantage for police patrols. The proposal makes a great deal of sense. Pacific wants to keep Cool's Caf~ in their jurisdiction for the revenue. Planner Aird is working on processing and filing the notice of annexation which will be before City Council next week. Pacific will do a notice of intent and then Auburn will do notice of intent. She explained the process .to the Committee. All agreements are in principal pending approval by our respective Councils. Councilmember Brothers wondered if the de-annexation is to accommodate future potential growth of Cool's and Utility Engineer Huskey said that Cool's occupies most of the parcel now and lies partly in Auburn and partly in Pacific. Pacific has said that Coors is a major city business. Planning and Community Development Director Krauss said that historically money from Cool's goes to Pacific so this proposal is really revenue neutral for both cities. Councilmember Singer made a motion, seconded by Councilmember Brothers, to forward to Council for action. Chair Borden concurred. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE MAY 12, 2003 DISCUSSION: 1. Nei.qhborhood Leadership Grant Pro.qram - Add Street Ri.qht-of-Wa¥ Permits and Special Event Insurance Covera.qe for Block Parties Planner Mandeville reviewed the memorandum, provided background, and explained the proposal to use neighborhood grants to found liability insurance required to close City streets for block parties. Chair Borden wanted to know under what circumstance is insurance required and Planning and Community Development Director Krauss said that when a group receives a street use permit, they must provide insurance. Councilmember Brothers wondered how closely tied to block watch is temporary street vacation. He wondered if this is ever done to promote block watch program. Planner Mandeville is not aware of any being done recently. Councilmember Brothers thought block watch program meetings were held in private home and Planner Mandeville said person would be liable if injury occurred in home He is looking for opportunity to get block watch partnership on National Night Out. Councilmember Brothers asked if staff would be limiting street closures and the proposed grant program to block watch formulation or to block watch events or for any purpose. Planner Mandeville said the program is designed to get people and neighborhoods organized, not specifically for block watch program. The program would be marketed to block watch programs. Councilmember Brothers wondered for the street vacation gathers if use of alcohol is prohibited. Planner Mandeville confirmed that the program would prohibit alcohol. Councilmember Brothers inquired if coverage is only. protect from accidents in the public street, and would not protect if someone left and was injured elsewhere. Planner Mandeville said the insurance coverage is against mishaps on a City street while it is vacated. There are some restrictions such as no fireworks, no professional sports leagues, and no alcohol. Councilmember Brothers stressed it is good to promote citizens getting together with minimal risk and insist on level of coverage if use City street, but not have the cost prohibitive and should be incorporated in funding. 2. Capital Facilities Plan Community Development Administrator Osaki announced that the CFP is prepared by the Finance Department and is intended to replace the CFP last adopted in 1998 which should be updated more frequently than every six years. Finance Dept. is trying to do on an annual basis now. Input was received from different departments and divisions. PCDC is reviewing because CFP is requirement of GM^, is an element of the Comprehensive Plan, and is Chapter 5 of Comprehensive Plan. He spoke of the intent of CFP document. Impact fees are tied into CFP and impact fees are spent only on projects in CFP. The CFP policies are reduced and streamlined. Tables identify various funding sources and expenditures. Planning Commission held a public hearing on May 6 and recommended approval. Finance Committee and Public Works Committee have reviewed CFP and are comfortable. Finance Department intent is to adopt CFP as part of the mid-year budget amendment. Councilmember Singer requested that the Municipal Services Committee also be given an opportunity to review the CFP. Councilmember Brothers remarked that since CFP grows out of GMA, is the intent of this plan to deal with future growth and assumes that cities are already have sufficient capital to support existing population. Planning and Community Development Director Krauss said that CFP's in general predate GMA and is a PAGE 2 MINUTES OF PLANNING AND COMMUNITM DEVELOPMENT COMMITTEE MAY 12, 2003 good planning tool. Many cities update the CFP yearly. GMA decided to use CFP as a tool as part of the concurrency program to make sure cities can handle growth., The six year time frame is important in concurrency timeframe. Even when a c reaches reach full development, the CFP is still appropriate because you still would need to replace or enhance facilities. Councilmember Brothers wondered if the intent is to accommodate concurrency of future development or supposition that City is only worried about future capital needs. CPF to be incorporated into Comprehensive Plan as a vital element. Planning and Community Development Director Krauss said that capital facilities can make up for current shortfalls; concurrency is different. Under concurrency, cannot 'collect money to remediate expenses. Planning and Community Development Director Krauss remarked that the CFP stands on its own. The State provides inadequate funding to meet concurrency requirements and to do projects in six years. City has found ways to accommodate by lowering standards and ignoring impacts from other cities through Auburn. Chair Borden inquired about some projects that were removed from this version that were in previous version and wondered what those projects were. For example, the community center was not built. She wanted to know what was removed from the list. Planning and Community Development Director Krauss mentioned some Airport projects that were accomplished. Councilmember Singer commented that a number of Parks items have not been prioritized. Parks and ' Recreation Director Faber said that some projects were obvious and most were carried over as not accomplished. Planning and Community Development Director Krauss spoke about the retreat meeting on May 30 and Council will review the vision map and documentation and determine what can be achieved over the next 10 years. He spoke about the hierarchy budget process. He provided information on the I Street improvements, the special plan area, and developer's obligation. Parks and Recreation Director Faber spoke about difficulties in not having park impact fees. There are too many opportunities for different philosophy, hard to reach consensus, negotiation with developer, unclear on larger projects of more than 50 units, different ways to accomplish. Planning and Community Development Director Krauss concurred that staff spends time negotiating with developer for months and it is difficult to determine actual cost of land to develop versus what developer paid. Councilmember Singer spoke about Lea Hill residents paying King County park impact fees, but the park services are not coming to the neighborhoods. After a brief discussion, Planning and Community Development Director Krauss offered to give the Committee a briefing on what is considered a capital project and what is not considered a capital project. councilmember Singer pointed out that on page 48 the address for West Bevedy Park is incorrect. She asked for information related to Clark Property referred to on page 47. Councilmember Singer could not find anything relating to funding for sidewalks. Community Development Administrator Osaki said that Public Works Department has money for sidewalk improvements in the transportation plan, but amount dedicated is not significant. Staff is waiting for the sidewalk inventory from Public Works. Planning and CommUnity Development Director Krauss offered that there is currently no policy direction for sidewalks. Councilmember Singer thinks that issue of sidewalks needs to be in the vision plan. Chair Borden wondered if there is any talk about a community center and Planning and Community Development Director Krauss will have information on how to program at the retreat on May 30. PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE MAY 12, 200,3 INFORMATION: 1. 2004 Grant Applications Planner Aird distributed additional information. The agencies have again asked for more funds than are available. She asked if the Committee has any direction or concerns. The Human Services Committee (HSC) will interview agencies in June. Councilmember Singer remembered that the HSC wanted the City projects taken out first Planner Aird said HSC has not yet seen the applications, but has received the binders with the applications inside. She pointed out which projects belong to the City. Councilmember Singer believes the PCDC agreed to decide ahead of time if appropriate to fund an agency and then send to HSC, or was HSC to consider City project equally. Councilmember Brothers believes that City projects' are more deserving of funding. Councilmember Singer thinks that the HSC thought that City projects were 'given' and wanted to know how much money they had available for funding. Chair Borden asked for more information about the proposed spray pool at Les Gove Park and if the project is 100% fundable. Planner Aird talked to ~other staff about the project and they believe the project is under HUD guidelines for funding. The area meets income eligibility requirements, meets definition of what public facility is, meets intent of public facility. Parks and Recreation Director Faber explained that the existing wading pool is leaking and the proposed spray pool uses less water, is interactive, and uses recycled water. He has a diagram available. Planner Aird added that children with disabilities can use the spay pool. Councilmember Singer asked why this project rates high on the priority list. Parks and Recreation Director Faber said that staff considered a new playground at Cedar Park, but did not do any work to see what funding would be. The spray pool is more of a priority because the neighborhood is more deserving. Both projects are good projects. However, this project at Les Gove is more worthy and continues the emphasis on Les Gove Park. Councilmember Brothers asked about the ADWAS project. Planner Aird explained the project which is transitional housing. Auburn has the second highest number of clients after Seattle. It appears that 11% of their clientele are from Auburn, but not sure what the actual number is. Councilmember Brothers requested that staff find out what the actual number of clients is. Planner Aird said the Neighborhood House serves all of Auburn. She pointed out the Food Bank Feasibility Study. If the Food Bank finds a new location, then Neighborhood House could wait a year for funding. Food Bank desperately needs more space. Chair Borden wondered how a parks facility serving all of Auburn would qualify for CDBG capital expenditure. Planner Aird explained that 56% of Auburn is considered Iow income; the threshold is 53% the total City is 56.8%. The area surrounding Les Gove Park is 80% Iow to moderate income. The City would be taking a broken facility that is not accessible to handicapped kids and replacing with a new facility that would be accessible. The park is used heavily by ACAP. Improvements to park in Lakeland Hills would not qualifyl but if for accessibility improvements, then yes. Chair Borden inquired about funds for curb cuts. Planner Aird said that HUD took away qualifying based solely on access improvements and this is no longer an option. Any public facility improvement must be based on increasing accessibility. Sidewalks are considered public facilities and access is not stand alone PAGE 4 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE MAY 12, 2003 issue any more. If it is an issue of maintaining, or improving, or replacing, for cost of curb cut, not necessary to use CDBG funds. Community Development Administrator Osaki offered that in other cities money is set aside for curb cut program. Councilmember Singer suggested that when someone works on the sidewalk study and determine the cost so that the amount is known next year and can be programmed in. Chair Borden wants money set aside for curb cuts and requested additional information on the eligibility requirements which appear to have changed. Chair Borden inquired about curbs cut in lower income neighborhood and Planner Aird said this is problematic and depends on the program design. The CDBG program has room for local jurisdictions to spend money. She will find out the cost of 10 curb cuts. Chair Borden also requested to see the spray pool diagrams that Parks and Recreation Director Faber has. She talked about needing a vision for the entire Les Gove Park area. Parks and Recreation Director Faber said that Les Gove Park needs a new master plan now that new library is open and new senior center is open. The master plan should be separate from the community center plan process. Community should be involved in master plan for Les Gove Park. Planning and Community Development Director Krauss announced that two years ago he and Dick Deal prepared a draft master plan to help consider the YMCA proposals. The five acres influences what can be accomplished at the park. Parks and Recreation Director Faber spoke about looking at the property and see what is needed such as a new home for ACAP, what can be done there that is best for the community. Councilmember Singer inquired about the K Street pedestrian path. Planner Aird spoke to Dennis Selle about and learned that other funds may be available for this. Councilmember Singer believes that HSC has questions about programs listed on page 2 and that HSC thinks programs should be funded out of general fund. Planning and Community Development Director Krauss commented that the City of Kent has cut its domestic violence advocacy program. Planner Aird said that Auburn now has contract with the YVVC^ for legal advocacy services. In court cases, Y discussions are not discoverable, but City Attorney discussions are discoverable. Discussion occurred about funding of domestic violence advocacy services with various agencies. Planner Aird suggested that PCDC prepare a memorandum listing their priorities and transmit to the HSC. Councilmember Singer thought that the HSC did not want to deal with anything already decided because they would go through a futile decision making process. PCDC cannot speak for the entire City Council. Councilmember Brothers referred to agencies before PCDC, and all programs appear worthwhile. As the City gets closer to approving funding, some projects may be more prominent than others. HSC has not seen the list or studied the list. He would like emphasis on projects associated with Auburn. Councilmember Singer wondered if City's projects are competing with others and Councilmember Brothers said City's projects are competing, but should be on a higher plane. Planner Aird spoke about community PCDC decision and priority on project list so that the HSC knows this up front. Planner Aird said that sometimes City funds are required for match and wondered about some structure on this and writing into requirements for capital funding. Chair Borden is certain that City Council did not want to get to this level of detail and might be taking away the HSC's responsibility. Planner Aird informed PCDC that next year the Consolidated Plan will have to be completely updated. This may be the appropriate time to say whether the City will focus entirely on a certain project. PAGE 5 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE MAY 12, 200,3 2. 2003 Comprehensive Plan Amendments Pamphlet Chair Borden expressed that the pamphlet was well done. ADJOURNMENT With no further items to come before the Committee, the meeting was adjourned at 6:55 p.m. PCDCffvIIN\05A-2003 PAGE 6