HomeMy WebLinkAbout02-09-2004MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE FEBRUARY 9, 2004
The regular meeting of the Planning and Community Development Committee was held February 9,
2004 in Conference Room 1. Those members in attendance were as follows:
MEMBERS PRESENT: Sue Singer, Nancy Backus and Bill Peloza
STAFF PRESENT: Paul Krauss, David Osaki, Eric Hagen, Shirley Aird, Bill Mandeville, Sean
Martin, Daryl Faber, Susan Gochoel, and Patti Zook
ALSO PRESENT: Mayor Lewis
The meeting was called to order by Committee Chair Singer at 5:00 p.m.
PUBLIC HEARING
1. WSC03-0019 - Randy Goodwin
SA opened the public hearing. SA presented the staff report. Applicant is proposing an 18 lot single
family subdivision on 132® Avenue SE. Staff worked with the developer regarding street standards and
utility provisions. Recommendations are outlined in the staff report related to half street requirements,
street standards and extension of sewer. The plat will go through King County for review. Determination
of zoning, density, sizes and kinds of houses will be through King County review process.
There was no public testimony. Councilmember Backus made a motion seconded by Councilmember
Peloza to close the public hearing and Chair Singer concurred. Councilmember Backus made a motion
seconded by Councilmember Peloza to recommend approval and Chair Singer concurred.
ACTION
1. Resolution No. 3688 - Extend Moratorium
Community Development Administrator Osaki advised that the resolution allows the City to extend the
moratorium for an additional six months and Council will act on this at the February 17 meeting. March 1
will be the public hearing to extend the moratorium as required by law. The Planning Commission held a
public hearing on February 2 on the proposed adult use regulations and approximately 15-20 people
spoke.
Planning and Community Development Director Krauss offered that the Planning Commission has been
working on the complex issue for over a year. Councilmember Peloza commented that in making a
decision, Council should go out in small groups to see the sites so that when Council is voting they have
a clear understanding of what they are voting on. Planning and Community Development Director
Krauss said that several Planning Commission members visited the sites on an ad hoc basis. Planner
Sean Martin will provide to Council a list of businesses and addresses so that Council can do site visits if
they want.
Councilmember Backus made a motion seconded by Councilmember Peloza to recommend approval.
Chair Singer concurred.
2. ANX04-0002 - Evergreen Tucci
SA presented the staff report. She explained the 50% petition method and the 60% petition method.
Staff met with Polygon and Evergreen Tucci about the desires of parties concerned and boundaries of
the annexation. Staff is recommending that the boundaries be redrawn to include most of the remaining
unincorporated areas within the Pierce County Urban Services Area. Councilmember Backus made a
motion seconded by Councilmember Peloza to forward to Council for consideration. Chair Singer
concurred.
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3. Resolution No. 3692 - Agreement with David Evans and Associates
EH commented that the contract formalizes the process. In response to Chair Singer questions, he
provided information on how the consultant was selected. Councilmember Backus made a motion
seconded by Councilmember Peloza to recommend approval. Chair Singer concurred.
4. Resolution No. 3681 - Hearing Examiner Services
Planning and Community Development Director Krauss advised that staff was asked to reassess the
contract for Hearing Examiner services which had not been looked at for 15 years. Staff contacted other
communities to see who they are using and two firms seem to provide most services. Two firms and the
current Hearing Examiner were interviewed by a panel. One firm was above the others and the panel
recommended that firm to City Council. The firm only does Hearing Examiner services. Their approach
is professional and proactive. The contract with Driscoll Hunter is based on the volume of work in 2003.
Councilmember Peloza referred to page 2, item 1E, 'to have regular conference' and suggested wording
of 'conference' instead of 'regular' with additional language of 'on at least a quarterly basis.' He referred
to page 2, item 3, and wanted clarification of secretarial services. Planning and Community
Development Director Krauss clarified that currently the Planning Secretary runs the recorder and
prepares the meeting minutes. He will ask Driscoll Hunter to clarify that they will provide secretarial
services at the meetings. Councilmember Peloza referred to page 3, item 9, and is confused about the
last two sentences referencing industrial insurance and Hearing Examiner and Hearing Examiner pro
tem. Planning and Community Development Director Krauss clarified that Mr. Hunter is the primary
Hearing Examiner and will be in attendance 99% of the time. If he cannot be in attendance, then
another Hearing Examiner from the same firm will serve in pro tem capacity. Councilmember Peloza
referred to item 11, phrase 'City Administrator' and change this to 'Mayor'. Planning and Community
Development Director Krauss advised that the City Attorney continues to review the contract.
Councilmember Peloza suggested adding language to the contract that Hearing Examiner will provide
training session to Planning Commission and City Council since this is referred to in the resume.
Councilmember Backus made a motion seconded by Councilmember Peloza to recommend approval
with amendments as discussed. Chair Singer concurred. She likes the idea of Hearing Examiner being
pro active.
5. Resolution No. 3686 - Pea Patch
Parks and Recreation Director Faber presented the staff report. This is acceptance of a bid instead of an
easement and the agenda bill will be changed. Councilmember Backus made a motion seconded by
Councilmember Peloza to recommend approval. Chair Singer concurred.
6. Easement for GSA Park Fencing Project C-317-B
Parks and Recreation Director Faber presented the staff report. This is acceptance of a bid instead of an
easement and the agenda bill will be changed. Councilmember Backus made a motion seconded by
Councilmember Peloza to recommend approval. Chair Singer concurred.
7. Easement for GSA Park Asphalt Project C-317-C
Parks and Recreation Director Faber presented the staff report. This is acceptance of a bid instead of an
easement and the agenda bill will be changed. Councilmember Backus made a motion seconded by
Councilmember Peloza to recommend approval. Chair Singer concurred.
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8. Artwork for Lakeland Hills
Parks and Recreation Director Faber presented the staff report and has a prototype to show to the
Committee. Cultural Program Manager Gochoel provided background of the public art project, the
selection process, art to be a connection with the community, how site for artwork was chosen, showed
conceptual drawings, described the artwork, and explained the materials for construction of the artwork.
Councilmember Peloza referred to page 2 second paragraph and asked who determines the need for a
structural engineer. Parks and Recreation Director Faber said that he would ask J.B. Rupert of Rupert
Engineering to review the artwork. For item D, staff will set specific times for review of work during the
fabrication time. Councilmember Peloza pointed out inconsistencies in way the dollar amounts are listed
on page 6. He believes paragraph in reference to taxes on page 6 could be deleted.
Chair Singer is concerned because this was never brought to City Council for approval or discussion and
she wants to see specific six year plan of projects so that consensus can be reached, agreement on
priorities and how to pick sites. She is concerned that there be no public art on private property. There
is no agreement or policy to work from. One goal for this year was to get the Arts Commission and
PCDC together and get on the same page.
Since being fairly new to the Committee, Councilmember Backus does not have history behind the
process, but understands Chair Singer's concerns. Her thought was that Lakeland is lovely and why
spend more money to make it more lovely. She understands the desire to bring the community together.
Chair Singer believes this speaks to the issue of priorities and the reasons for siting public art in certain
locations.
Mayor announced that the PCDC comments are relevant. The Arts Commission is a good advisory
group to PCDC and City Council. Arts Commission and PCDC need to get together at the next meeting
when Chair Singer is present and review criteria. Invite a representative from the Arts Commission.
Look at the list of possible sites and make a determination. The approval list can be approved yearly.
The Arts Commission is a voluntary group and cannot make decisions for City Council.
Chair Singer agrees that if the parties work together, if funding is available, a long range plan is needed.
It will be easier to get buy-in if parties have agreed on a basic policy. She mentioned the February 23
Committee meeting that is supposed to have a presentation about public art as infrastructure, but she will
not be at the meeting to hear the presentation. She wants to be in attendance when the presentation is
given by King County. Parks and Recreation Director Faber commented that the presentation could wait.
Chair Singer further commented about the need to schedule time to get together and have a meeting
with PCDC and Arts Commission for better communication. She wants Arts Commission to hear from
PCDC and get direction so there is no disconnect.
Councilmember Backus made a motion, seconded by Councilmember Peloza, to forward the resolution
to Council for consideration and Chair Singer said no. Mayor requested that prior to the Council docket,
staff forward information from the Arts Commission and schedule Arts Commission to meet with PCDC
to discuss their recommendations. Prior to any decision to go out for a project, staff will come to PCDC
for approval of the site, then back to PCDC again for approval of the project.
Chair Singer wanted to clarify that Councilmember Backus is recommending to approve this resolution,
and then improve the process. If the resolution is forwarded to Council, Councilmember Backus wants to
recommend to go ahead and fund the site at Lakeland. Councilmember Backus thinks the City is too far
into this process and is unsure if it is beneficial to stop this process. Councilmember Peloza understands
the motion agrees to pass this recommendation to Council and procedures for getting recommendation
approvals will change henceforth.
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Mayor advised that the project list will be determined and approved by City Council. Chair Singer said it
is difficult to come up with public art projects not knowing the site and there must be closer
communication between PCDC and the Arts Commission. Mayor confirmed that the list of possible sites
for artwork will be presented to PCDC first. Chair Singer stressed that the City Council contact staff and
get their questions answered prior to when this comes before the full Council.
DISCUSSION
1. Neighborhood Planning
Planning and Community Development Director Krauss commented about the potential conflict between
neighborhood planning and the community center planning effort at Les Gove Park. Staff discussed and
agreed to select another area for neighborhood planning effort. Planning staff will be participating with
Parks and Recreation Director Faber in the Les Gove Park Study. Staff suggests looking at an area in
proximity to the Public Safety Building.
BM pointed out the downtown neighborhood under consideration and distributed a map showing the
different neighborhoods. Code Compliance provided examples of complaints in this neighborhood. He
provided some statistics of the neighborhood. The population is about the same size as Terminal Park
Councilmember Peloza spoke about complaints he received that the neighborhood adjacent to the bridge
construction was left in disarray and maybe they should be included in the study area. There are older
homes on the other side of the railroad tracks. Planning and Community Development Director Krauss
said the exact boundaries of the study area will be Council's call. Staff considers the area BM pointed
out to be a neighborhood unto itself and warranting a detailed study.
Chair Singer recounted that certain areas were discussed last fall and the City has put a lot of public
money into the downtown area and she is interested in moving boundary out farther for these projects
because there is a lot of planning, money and time invested in this area. What is wrong in doing
neighborhood planning in conjunction with the Les Gove study? It is important to get people more
involved in this area as part of the Les Gove campus.
Planning and Community Development Director Krauss stressed that the Les Gove area residents will be
involved in the planning process for the park and its environs. If there is a neighborhood plan process
for the area at this time most focus will be on the park and there could be potential for conflicting
interests.
Chair Singer wondered about the goal for working with this particular downtown area and how that
integrates with the new public safety building. BM said that the downtown plan talks about residential
development, talks about creating attractions, talks about east/west corridors.
Discussion occurred about option of moving the plan boundary east, importance of getting residents to
clean up their area and come together.
2. Gateways- Update
MM provided detailed information on the latest designs and talked about the numerous meetings with the
stakeholders and consultants. Several meetings have discussed the use of terra cotta in the design of
the gateways. She provided a brief history of use of terra cotta in the area. Staff has spoken about the
importance of the tie in of materials to be used and color palette.
Chair Singer encouraged staff to find out from the consultant where they envision different uses. The
City owned property at Peasley Canyon would benefit from a gateway. She suggested that
Councilmembers visit the museum to see the terra cotta. MM said that staff is assembling a list of
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locations for gateways. Mayor is pleased with the Committee's work. Consultant will come back with
visualizations of what City wants.
3. Annexation - Washington State Supreme Court Decision
Planning and Community Development Director Krauss mentioned that city attorneys provided
significant input on this matter. In fact, Dan Heid coordinated the response. The Supreme Court
reversed earlier decision and re-instituted the petition method. Cities can go back to the 'old way' of
property owner petition method.
ADJOURNMENT
With no further items to come before the Committee, the meeting was adjourned at 7:00 p.m.
PCDC\MIN\02A-2004
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