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HomeMy WebLinkAbout06-28-2004 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JUNE 28. 2004 The regular meeting of the Planning and Community Development Committee was held June 28, 2004 in the Conference Room 1. Those members in attendance were as follows: MEMBERS PRESENT: Nancy Backus, Lynn Norman and Bill Peloza STAFF PRESENT: Paul Krauss, Daryl Faber, David Osaki, Sean Martin, Bob Burton and Patti Zook The meeting was called to order by Councilmember Norman at 5:00 p.m. ACTION 1. Approval of Minutes of June 14, 2004 Meeting Councilmember Norman relayed that Chair Singer requested a change on page 1, under item 2, that Chair Singer requested a cost estimate. Councilmember Backus made a motion, seconded by Councilmember Peloza, to approve the minutes with one change as noted. 2. Resolution No. 3742 - Naming of West Beverly Project Jornada Park Parks and Recreation Director Faber presented the staff report. Councilmember Norman had a comment from Chair Singer that the park name is good. Chair Singer asked if there is a way to alert nearby residents that this is a public park, not a park only for the nearby residents. Chair Singer wondered how widespread a problem this may be. Parks and Recreation Director Faber responded that he doesn't see this as an issue and receives perhaps one call a year. Councilmember Norman would like it made known that this park is open to the entire Auburn community and perhaps this can be indicated on signage. Councilmember Backus made a motion, seconded by Councilmember Peloza, to recommend approval. Councilmember Norman concurred. 3. Award the West Beverly (Jornada Park) Construction Project Parks and Recreation Director Faber presented the staff report. West Beverly is the former name for the Jornada subdivision. Planning and Community Development Director Krauss commented that there is a large neighbored by the school and beyond that may be annexed. Parks and Recreation Director Faber confirmed that the west hill south of this is underserved by parks and this will need to be looked at when thinking about future annexations because King County never provided parks in this area. Parks and Recreation Director Faber reviewed the bid process and bid tab. He mentioned a few projects the contractor has completed. Councilmember Backus commented that the engineer's estimate is extremely low compared to the others. Parks and Recreation Director Faber replied that perhaps they would be looking at doing a separate contract. After the award of the bid, he can do line item deductions. Councilmember Peloza asked why not use manufactured rocks and bounders and Parks and Recreation Director Faber said that they are looking at this for along the Green River trail. However, the manufactured rocks are more expensive. This neighborhood expects a traditional playground. Councilmember Backus made a motion, seconded by Councilmember Peloza to recommend approval. Councilmember Norman concurred. Page 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JUNE 28. 2004 DISCUSSION 1. Amendments to Auburn City Code sections 14.04 (Pre-Application Conferences), 17.14 (Short Subdivisions) and 17.16 (Lot Line Adjustments) Development Services Coordinator Martin explained that three Code sections are proposed for revision. He spoke of the need to provide emphasis on the pre-application conference. The outline on the memo is the most expedient process for the revisions. Survey Supervisor Burton provided background on his professional experience. There is a significant difference in the scope and character in what generally takes place and he had conversations with the Planning staff to find out why the process is handled this way. Over past two years he pointed out where changes could be made and it makes good sense to change. Other municipalities made changes to their codes because in 1992 King County and Pierce County changed their requirements such as requiring a boundary survey in conjunction with lot line adjustments and short plats. These changes would be in agreement and conformance with what other jurisdictions are doing. He continued by saying he receives complaints from surveyors that when they submit for short plats for large parcels, it is extremely difficult to get all the required information on the sheets and it is common for lot line adjustments and short plats to be 30 pages in length for projects such as the SuperMall and Boeing. Surveyors would like to have 18"x24" format which is common size and this is why he began to see about making the changes. Survey Supervisor Burton continued by saying that currently the City doesn't require survey information on maps and most of the time a survey not performed as part of the lot line adjustment or short plat. The change would require that the drawing be prepared by a licensed surveyor in 18"x24" format, and probably three-fourths of the short plat and lot line adjustments are submitted by engineering firms. They do all the needed calculations, but don't set corners, don't show survey information and the change will require the survey data to become part of the public record. When the drawings are put together they will comply with State law. Once under survey record act requirement will have to acknowledge what's happening with adjacent properties. Over time this will cause a significant improvement to the level of boundary survey knowledge in town. Survey wise there is information out there, but it is not part of the public record, and will become public record, and in 20 years this information will fill in the missing blanks about how the monuments got there, Councilmember Norman knows that on several occasions there have been there multi surveys and lot lines and different information comes up. Survey Supervisor Burton said that different people used different monuments and the change will help to begin to use a data base to find out what is accepted and will help in the future. In response to her inquiry, Development Services Coordinator Martin explained the pre-application meeting process and how the conference familiarizes people with the City's development process and requirements. Development Services Coordinator Martin commented that before the Planning Commission public hearing on the amendments, staff will forward the proposed changes for peer review. Development Services Coordinator Martin and Survey Supervisor Burton agree that the more people that look at it the proposed changes the better. Surveyors will want to feel that they are part of providing a framework for acceptable documents. The Committee agreed that peer review should be done. Councilmember Backus said the proposed changes sound like good changes. Councilmember Norman believes the schedule outlined in the memorandum looks doable from the Committee's perspective. The Committee agreed that the proponent of short plat or lot line adjustment applications will continue to take the materials to King County for recording. Page 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JUNE 28. 2004 Development Services Coordinator Martin explained that under the proposed amendments there would be different standard and lot line adjustment and short plat applications will be required to be prepared by professional licensed surveyor which will be in the City's best long term interest. PC DC consensus was for staff to initiate the peer review process and then bring back to the Committee. 2. 2004 Comprehensive Plan Amendments (City initiated) Community Development Administrator Osaki showed the Comprehensive Plan map and solicited ideas from the Committee. Public application deadline was June 25 and only one amendment request was received from Lakeland. He expects amendments to the Auburn, Kent and Deiringer School District Public Facilities Plans. Chair Singer had suggested looking at the 277th and Auburn Way triangle area. That area is now of a special plan area studied in part with the EIS process and there will be an opportunity to look at this area closely during that process. He'll call Chair Singer with details on the special plan area process. Community Development Administrator Osaki talked with Mara Heiman last Friday and she was unable to get neighbors convinced to seek Comprehensive Plan map amendment and they may try next year. The map designation was changed four years ago. There was a potential developer for light industrial a few years ago; now someone wants to do high density residential. Councilmember Norman remarked with that with new Councilmembers, perhaps a refresher from staff on any particular areas of concern or red flag areas. This prompted a lengthy discussion on City land use authority over tribal properties. Considerable discussion occurred related to the A Street SE corridor and how to keep it from deteriorating. Development Services Coordinator Martin mentioned the recent Thomas Academy map amendment change. The Skills Center is designated and zoned light industrial and is located in the middle of a commercial corridor. The city may want to consider an amendment at this location. The business would be allowed to remain. Community Development Administrator Osaki advised that there are many text amendments coming and it appears that the map amendments will be minimal. 3. ZOA04-0001 -Zoning Code Amendment - Proposed Amendments to Auburn City Code (ACC) Chapters 18.32 (Light Industrial District) and 18.50 (Landscaping and Screening) related to Outdoor Storage Community Development Administrator Osaki remarked that this topic is back to the Committee following the Planning Commission public hearing. The SEPA process is almost done and State review is underway. This will be before the Committee on July 12 and on the Council agenda for July 19. Councilmember Norman referred to the memo from Public Works and wondered where the comments are being addressed. Community Development Administrator Osaki said that the Design and Construction Manual speaks to how to mitigate such as paving the parking lot. He reviewed the additional performance standards from the Planning Commission on page 6. Roger Scott testified at the Planning Commission and felt comfortable with the amendments. In fact, he submitted a letter on the marked improvements to the Commission on the day of the meeting. Councilmember Backus referred to page 9, item 7 about a site adjacent to the Interurban Trail and likes that addition. In response to Councilmember Norman's inquires, Planning and Community Development Director Krauss provided information on the new strengthened code Page 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JUNE 28. 2004 enforcement procedures. An extensive discussion occurred related to what can and cannot be done about derelict properties. 4. Zoning Code - Wireless Communication Facilities (WCF) Code Amendment Community Development Administrator Osaki commented that the amendments are in direct response to the last Committee meeting where the Parks Department had inquiries from wireless companies. This is a discreet proposal and only addresses this particular case and doesn't open to~heropportunWes. The proposal gives the City two levels of control. Planning and Community Development Director Krauss said allowing the proposal will generate income for the park, there are no adverse impacts and no direct impact because of the park's size. Councilmember Norman remarked that Chair Singer is comfortable with the proposal. Community Development Administrator Osaki said these are considered minor amendments and an environmental review will be conducted, Planning Commission will hold a public hearing, then back to this Committee and then to Council. Committee reached consensus to start the process. Community Development Administrator Osaki pointed out that staff may take this opportunity to do some needed 'housekeeping' format changes to this section of the Zoning Code. Development Services Coordinator Martin confirmed the housekeeping changes will allow staff to administer this section more proficiently and make it more user friendly. ADJOURNMENT: With no further items to come before the Committee, the meeting was adjourned at 6:50 p.m. PCDC\M I N\06B-2004 Page 4