Loading...
HomeMy WebLinkAbout07-12-2004 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 12.2004 The regular meeting of the Planning and Community Development Committee was held July 12, 2004 in Conference Room 1. Those memoers in attendance were as follows: MEMBERS PRESENT: Sue Singer, Nancy Backus and Lynn Norman STAFF PRESENT: David Osaki, Bill Mandeville and Patti Zook ALSO PRESENT: Mayor Lewis; Jan Sprigg, Evergreen Heights PTA member and representative for the West Hill Community The meeting was called to order by Committee Chair Singer at 5:00 p.m. ACTION 1. Approval of Minutes of June 28, 2004 Meeting Councilmember Norman made a motion, seconded by Councilmember Backus, to recommend approval with correction of a few typos. Chair Singer concurred. 2. ZOA04-0001 -Zoning Code Amendment - Proposed Amendments to Auburn City Code (ACC) Chapters 18.32 (Light Industrial District) and 18.50 (Landscaping and Screening) related to Outdoor Storage Chair Singer commented that it appears if a business is grandfathered, that they wouldn't have to gravel or pave the lot even if they expand. DO clarified that if the business expands, they would be required to pave or gravel the increment expansion, not the entire lot. They would be required to pave or gravel just the expanded area. He pointed out the two additional criteria added by the Planning Commission and the reason for the additional criteria. Councilmember Norman made a motion, seconded by Councilmember Backus, to recommend approval. Chair Singer concurred. 3. Award West Hill Community Playground Grant Planner Mandeville presented the staff report and provided a background on this project. He said that the Parks Department has reviewed the request and signed off. Jan Sprigg, said their neighborhood is far away from existing parks and they have to travel to go to parks. People use their school as a park for picnics and sporting events. They want to make the playground larger and more accessible. They want to add a new climbing structure, park benches, asphalt and improved access.· She mentioned the groups that use the park such as the little league, Federal Way soccer association, scouts, etc. She estimates that at least 500 kids per year use the park. She provided information on the timeline: started planning in September, got PTA approval in February, had community meeting in May attended by 30 people, volunteer pledge forms signed, site preparation in August, order and install structure in October. She spoke about the fund raisers they have scheduled. Councilmember Backus wondered if a professional contractor might be willing to donate their expertise for installation of the play structure. Councilmember Norman said there was a good turn out at the neighborhood meeting and people are willing to work. In response to questions, Planner Mandeville said their match is mostly cash, with volunteer time to organize the rummage sale and fund raisers. Councilmember Norman made a motion, seconded by Councilmember Backus, to recommend approval. Chair Singer concurred. PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 12.2004 In response to inquiries from Chair Singer and Councilmember Norman, Planner Mandeville said the program was completely revamped and there are now five different types of grants. In 2004 they will see more funds expend than normal because they are 2003 projects and now projects in 2004. 4. Resolution No. 3744 - Olympic Middle School Neighborhood Learning Center Grant Planner Mandeville presented the staff report. An objective third party will come in to appraise the performance of the program and the outcomes will be reviewed. There was a discussion about the possibility of getting a surplus van from King County. In response to Councilmember Backus inquiry about the parent advisory board, Planner Mandeville said the $50/hour is for 20 hours of consultation such as parenting classes, workshops by consultant to conduct, however the name of the group is a bit misleading. He spoke about the three components of the program. In response to Councilmember Backus' inquiry about page 4, and 'City's Department of Planning and Community Development... ...organization capacity.....' and what this means. Planner Mandeville said that an idea behind the term 'organization capacity' is to enable residents to feel like they can solve their own problems, such as the West Hill community did. Councilmember Norman made a motion, seconded by Councilmember Backus, to recommend approval. Chair Singer concurred. 5. Interlocal Agreement with the City of Kent related to the Housing Repair Program Councilmember Norman believes this falls under discussion about how to spend the money. In response to Councilmember Norman inquiry, Planner Mandeville said the policies on the use of funds for housing repair could be included in the Consolidated Plan. The Consolidated Plan will set forth direction for future use of CDBG funds. Planner Mandeville circulated a preliminary draft of the Consolidated Plan. The amount of funds allocated for housing repair is $100,000 which is $29,000 less than last year. The housing repair program is identified as a homelessness prevention strategy. There may be a need to look at the requirements and see how this prevents homelessness. Councilmember Norman made a motion, seconded by Councilmember Backus, to recommend approval. Chair Singer concurred. Chair Singer wondered if $100,000 is going forward for sidewalks in Terminal Park. For the benefit of the new Committee members, a background on this was presented. There was considerable discussion about sidewalks at a Committee meeting last year. Mayor advised that the parks project was done separately from the neighborhood plan and were parallel, but separate tracks. Planner Mandeville said that $80,000 was spent on the park because the park was their first priority and streetlights were second priority. Lights are to installed on existing PSE poles on unlit streets. Committee discussed how much time it takes to prepare a study and then to carry out the recommendations in that study. It could take as long as five years to get things completed. It could be 1.5 years to finalize the budget, 1.5 years to get the plan completed and approved by Council, 1.5 years for get work done such as playgrounds, street lights, sidewalks, etc. Chair Singer commented that for the Terminal Park Plan each department kept this area in mind when budget needs came up. Mayor commented about the many things learned in going through the Terminal Park neighborhood plan process. For future plans, he spoke of the need to identify assets, to approve the whole budget for the plan, coordination among the departments, and to have all departments represented during meetings with the neighborhood groups. PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE JULY 12. 2004 6. CDBG Program-Small Business Assistance Center Contract Planner Mandeville reviewed the staff report. Councilmember Backus made a motion, seconded by Chair Singer, to recommend approval. Councilmember Norman abstained. OTHER BUSINESS 1. The Mayor advised that Karen Ekrem has officially resigned from the Planning Commission stating business commitments. 2. The Committee would like to have a discussion about the Sister Cities program at a future meeting. 3. The Committee would also like to meet again with the Planning Commission. 4. The Consolidated Plan will be reviewed at the next Committee meeting. ADJOURNMENT With no further items to come before the Committee, the meeting was adjourned at 6:30 pm. PCDC\MI N\07 A-2004 PAGE 3