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PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
July 25,2005
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. at the Mary
Olson Farm site located 28728 Green River Road, Auburn, WA.
Committee members present were: Member Gene Cerino, Member
Nancy Backus. Also present were Planning and Community Development
Director Paul Krauss, Community Development Administrator David
Osaki, Planner Bill Mandeville, Development Services Coordinator Steve
Pilcher, Parks Planning and Development Manager Dan Scamporlina,
Museum Director Patricia Cosgrove, Cultural Arts Manager Lori Patrick,
Mayor Pete Lewis and Planning Secretary Carolyn Brown.
Among members of the audience were Mike Archibold, King County
Journal and Dr. Judy Martinson, Dieringer School District.
II. APPROVAL OF MINUTES
A. June 27, 2005 Meeting
Member Cerino made the motion to accept the minutes as
presented. Member Backus seconded.
MOTION CARRIED UNANIMOUSLY. 3-0
III. ACTION
A. Mr. Mandeville presented the information on the Interlocal
Agreement between the cities of Auburn and Kent for the
Housing Repair Program for 2005. The Agreement was actually
written in February, but the Agreement had to wait until HUD
notified the City of Auburn that the funds were available for
release. Chair Norman stated that some of these funds were
for work already done.
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Planning & Community Development Committee Minutes
Mr. Cerino made a motion to approve the Interlocal Agreement
between the cities of Kent and Auburn for the Housing Repair
Program for 2005 and forward to the City Council. Ms. Backus
seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Ordinance No. 5932 is for ANX04-0002 the Tucci-Polygon
Annexation. Mr. Mandeville briefly presented information
stating that this is the last step in the annexation process. The
annexation completed the Pierce County Boundary Review
process. If approved by council the annexation will become
effective on August 15. There was a brief discussion
regarding fire service in the area.
Mr. Cerino made a motion to approve Ordinance No. 5932. Ms.
Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Resolution No. 3879 is for an agreement for professional
services with LMN Architects. Mr. Pilcher briefly presented
background for the agreement. He stated staff had been
working on developing design guidelines for downtown and
presented those previously to the committee. After attending a
workshop that included a presentation by Mark Hinshaw of
LMN , committee members directed staff prepare a contract
with LMN. The proposed agreement includes an economic
analyst sub-contractor and the fee includes her travel
expenses. Mr. Pilcher added that the contract has been
reviewed by legal staff. The project should be completed by
the end of the year.
Mr. Cerino made a motion to approve Resolution No. 3879.
Ms. Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
D. Ordinance No. 5913 is for off-street surfacing requirements of
single family dwellings and duplexes. Mr. Osaki reviewed past
comments regarding the language of corner lots. The
Committee briefly discussed duplexes and the size of front
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PlanninQ & Community Development Committee Minutes
yards. Mr. Osaki stated the proposed ordinance tries to
protect against an individual being able to pave the entire front
yard while also, not constraining someone with a very small
front yard. There was a question on the language about
required parking spaces. Mr. Osaki stated that this is existing
code language and the Committee may want to come back and
look at the existing code language.
Mr. Cerino made a motion to approve Ordinance No. 5913.
Ms. Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
E. Draft Economic Development Strategies Brochure was
presented by Mr. Krauss. Mr. Krauss stated this brochure is a
result of a group of stakeholders brought together by the
Mayor to develop economic development goals and strategies.
At the initial meeting, the City was divided into four geographic
areas. Chair Norman said at that time the attendees were put
in groups in charge of an area and the ideas from each group
were assembled into a document. Mr. Krauss would like to
take the brochure to the Public Works Committee and then
City Council in a resolution format. This will also help support
certain Comprehensive Plan Amendments. The Committee
discussed whether it might bea good idea to bring the
brochure to the next Council Committee of the Whole meeting.
Mr. Krauss asked that the Committee send the draft brochure
to the Committee of the Whole with the recommendation of the
Planning and Community Development Committee to move
forward.
F. Parking Lot Request for Proposals was presented by Mr.
Krauss. The City issued a Request for Proposals on
downtown parking lots. Two proposals were received and the
review committee was in favor of the submittal from Jeff
Oliphant for the Mel's Lumber property. This proposal would
help the downtown area.
The second proposal was from LlHI. The proposal would
bring in 54 low income housing units on the mural lot on B
Street NE. There was no retail for Main Street stated with this
proposal. The B Street mural was an issue, but LlHI stated
they would relocate the mural. The committee's
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Planning & Community Development Committee Minutes
recommendation was to move forward with Jeff Oliphant's
proposal. Mr. Krauss said he will take the proposal to the
Municipal Services Committee and the City Council.
The Committee discussed possibilities for additional parking
for both City of Auburn staff and visitors to the downtown
area. Mr. Krauss stated he would contact the Hospital about
the possibility of adding another floor to the proposed parking
garage structure. Mr. Krauss will meet with Mayor Lewis for
direction to negotiate a contract.
Mr. Cerino moved to approve the Mayor continuing
negotiations with Jeff Oliphant for use of a City parking lot and
with the Hospital. Ms. Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
G. Resolution No. 3877 - Public Art Presentation and Agreement
Parks and Recreation. This item was moved to discussion on
the agenda.
H Resolution No. 3883 is supporting the acquisition of property
for Recreational and Wildlife Refuge purposes, was a new item
added to the agenda. Mr. Krauss gave a brief overview of the
proposal which is to preserve land near Enumclaw for a future
regional park along the White River.
Mr. Cerino made a motion to approve Resolution No. 3883.
Ms. Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
I. Surplus of Equipment from Planning Department was for two
slide projectors.
Mr. Cerino made a motion to approve Resolution No. 3883.
Ms. Backus seconded the motion.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. DISCUSSION
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Plannina & Community Development Committee Minutes
A. Ms. Patrick with the Parks Department, presented a public art
signage proposal project for the southeast corner the
intersection of Auburn Way South and F Street sE. Jennifer
Osborne, Project Engineer for the City of Auburn is also
involved with this project as a traffic light is being installed at
this location. Ms. Patrick had a model and pictures depicting
the signage and art work. The City of Auburn Arts
Commission's public art panel recommended artist Ingrid
Lahti's proposed signage installation. The artist's concept is
to use the idea of the site as the former path of the White
River. Ms. Patrick pointed out that this is a busy and
challenging site in need of signage and landscaping. The
Committee discussed the idea of incorporating river rock at
the site and past accidents that have occurred near that site.
The Committee mentioned that the Les Gove Park area with
the Senior Center, Parks Department building, Library,
Museum, etc is hard to find. The Parks Department is working
on directional signage. Mr. Krauss said the one problem is the
streets align into the neighborhood and not to the park areas.
The Art is considered a landmark and Parks Department will
be working with engineering on proposed signage. There
followed additional discussion on the sign treatment and size.
Chair Norman stated that she likes the concept. Since there
are no other questions at this time the discussion was
concluded.
B. The Dieringer School District (DsD) school impact fees was
presented by David Osaki. The City has a letter dated June 22,
2005 from the DSD stating the impact fees requested.
Differences in how other school districts like the Auburn
School District (AsD) and the Dieringer School District present
their capital facilities plan annually was discussed. The ASD
for instance, identifies updated school impact fee amounts
annually. The Dieringer School District has traditionally not
done this, but instead has been providing updated information
in the format it provides to Pierce County. Mr. Osaki
discussed the methodology of how the impact fees are
determined.
Dr. Martinson stated that Pierce County takes a different
approach to school impact fees. Pierce County has a county
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PlanninCl & Community Development Committee Minutes
wide school impact fee. Dr. Martinson said no matter what
information provided to Pierce County that it (Pierce County)
will apply the same fee.
Mr. Cerino is concerned that the City will meet resistance from
the County by setting a different fee. Dr. Martinson replied that
cities in Pierce County already set their own school impact
fees. She commented on the potential housing proposals that
are being discussed and a missed opportunity for Dieringer.
The Committee discussed the cost of the housing and the
potential for a larger impact fee. They also discussed whose
obligation it is to set the fees, Generally the City has waited for
the school to submit a proposal. The Committee discussed the
reason for impact fee differentials between single family and
multi-family housing units.
Chair Norman stated she still has questions for staff. Ms.
Backus added that she would also like more information. Mr.
Osaki stated he will bring more information back to the next
Committee meeting concerning the number of housing units
that might be constructed in this area in the future and on past
discussions on financing impacts that led to a phased impact
fee approach for the Auburn School District. Mr. Osaki said
that if the City intends to evaluate the Dieringer School
District's impact fee amount on an annual basis then the City
needs to receive that information from the school district
annually.
Mr. Osaki stated he would talk to Dr. Martinson. Staff will
come back to the next meeting with some answers to the
Committee's questions.
C. Mr. Mandeville presented the information regarding the
Nichols and the Stipp annexations. There will be a public
hearing for the Nichols annexation at the August 1, 2005 City
Council meeting. Mr. Mandeville recommends the City
Council postpone action on the Nichols annexation until they
hear public testimony about the Stipp annexation. He said a
public hearing about the Stipp Annexation is tentative planned
for the first Council meeting in September. Mr. Mandeville
said both property owners are using the same developer to
subdivide their properties. Mr. Mandeville said access to the
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Plannina & Community Development Committee Minutes
Nichols property will depend on Council action on the Stipp
Annexation. Chair Norman said the neighbors will hear that
one will affect the other.
Mr. Mandeville said he will bring a signed petition for the Stipp
annex to the PCD meeting in August and at that time will ask
for the public hearing.
D. City Annexation Policies. Mr. Mandeville provided the
Committee with a large map of the City's annexation areas. He
stated that it shows all the annexations currently under
consideration.
Mr. Osaki pointed out that the City made a policy change in
2004 regarding extension of City utilities. The policy now is
that if someone wants utilities from the City they have to
annex. Some owners are using the new policy to annex their
property. Ms. Backus was concerned that the fire department
may have issues. Mr. Krauss stated that to this point there
haven't been any issues. Chair Norman stated that the City
Council may not have anticipated that there would be all of
these small annexations.
Mr. Krauss then reviewed the 4 areas of annexation - North
Pierce County, West Hill, East Hill with vested applications
before January 1,2005 and the unincorporated islands. .
Annexation of properties immediately abutting the existing city
limits has always been the case, but the Council should
change the policy and the Comprehensive Plan if that is not
the direction they want to take. The Committee discussed the
fact that the Police Department does not have a problem with
the annexations. Difficulty with Fire Department access to
some of the areas was also discussed. Mr. Krauss said that
this could be another topic for the Meeting of the Whole.
Ms. Backus asked whether the existing comprehensive plan
language requires the City Council to approve an annexation.
Mr. Osaki answered no. Mayor Lewis said that council
enacted the policy to not provide utilities to anyone else in the
Lea Hill area. Mayor Lewis said they should consider no
further annexations until the fire situation is resolved. Mr.
Mandeville added that the City has three chances to say no.
Once at the 10% petition stage, the 60% petition stage, and
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Plannina & Community Development Committee Minutes
then at the time of final enactment/ordinance adoption. Mr.
Krauss stated that he will ask Dan Heid to provide some
additional information about City Council options.
Mr. Mandeville will be bringing the Stipp 60% petition and the
Shaw 10% application to the next PCD meeting.
E. Regarding the 2005 Comprehensive Plan Amendments,
including A Street SE Zoning, Mr. Osaki said the City concern
is how deep to go east of A Street SE and to bring commercial
zoning into the residential area. The Comp Plan text talks
about buffers between commercial and residential areas.
However, staff could not find a clean delineation area between
the two different types of uses. Mayor Lewis added that the
best guess would be to go with the alley as the delineation
point.
Mr. Osaki said the City could try to rezone all the remaining
residentially zoned properties along A Street and see how
many other homeowners are interested in or opposed to
rezoning.
Another question would be whether areas that are designated
heavy industrial stay that way or should it transition to
something else. Chair Norman asked what would be the best
way to get this accomplished. Mr. Krauss said the City has to
decide what is in the public interest. Mayor Lewis said it
would be best to stick to the A Street corridor and take C3 on
the frontage. Mr. Krauss added that the change may have to
be combined with traffic calming or closing off some of the
streets.
The City could have a neighborhood meeting. Chair Norman
stated that she agrees on a C3 designation back to the alley to
the east.
Chair Norman also asked whether everything is aligned on I
Street NE as was discussed by the economic development
stakeholder group. Mr. Krauss stated there may be a couple
of locations to align. The Committee discussed the Grace
Community Church area, superMall, and Long Horn BBQ area.
Mr. Krauss said the City can also change the M1 (Light
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Plannina & Community Development Committee Minutes
Industrial) zoning to add C3 uses. Mayor Lewis added that he
would like to see it happen.
Chair Norman said they need to have the list of amendments
finished by the end of August. Mr. Osaki said that will be tight.
The Committee discussed the time line on this year's
Comprehensive Plan Amendments.
V. INFORMATION
A. The Committee discussed a letter from the City of Kent
regarding the joint Housing Repair Program for 2006. Mr.
Mandeville said he is analyzing options and will present more
information to the Committee in August. Chair Norman said if
the joint program is dissolved this could present an
opportunity to better use the money. Mr. Krauss said he, Mr.
Mandeville and Mr. Hicks will attend a meeting in September
with Kent, regarding abating old trailer homes.
B. On the PAA Pilot Program, Mr. Krauss said the meeting
scheduled for last Friday was postponed. Mr. Osaki said will
probably be rescheduled for the middle of August.
C. Updated PCD Work Plan
Work plan was discussed with nothing to add.
VII. OLD BUSINESS
A. Chair Norman asked for feedback on the Wesley Homes plan
on traffic mitigation. Mr. Krauss will research for her.
VIII. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at
7:30 p.m.
PPROVED THE ? {i
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Carolyn own, Secretary
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