Loading...
HomeMy WebLinkAbout08-22-2005 PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE I August 22,2005 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Gene Cerino, Member Nancy Backus. Also present were Planning and Community Development Director Paul Krauss, Community Development Administrator David Osaki, Parks and Recreation Director Daryl Faber, Environmental Protection Manager Aaron Nix, Financial Planning Manager Dawna Truman, Senior Planner Jeff Dixon, Planner Bill Mandeville and Planning Secretary Carolyn Brown. Debbie Luce Executive Director of the Auburn Downtown Association, Jamelle Garcia, Auburn Area Chamber of Commerce Chairman of the Board II. APPROVAL OF MINUTES A. August 8, 2005 Meeting. Member Cerino made the motion to accept the minutes as presented. Member Backus seconded. MOTION CARRIED UNANIMOUSLY. 3-0 III. ACTION A. Resolution No. 3897 Olson Creek Inter-local Agreement - Mr. Nix stated that this inter-local agreement is intended to contract with King County for certain site improvements at Olson Farm. The work is for relocating access roads away from the stream and also for removal of invasive/non native plants. . The funds for the proposal are from grant funds awarded to the City. There Was some discussion by the PCD Committee regarding clarification of the dollar amount. Mr. Nix added that the City will have direct oversight and Page 1 PlanninQ &Communitv Development Committee Minutes King County has added wording to the contract that they will work at the City's direction. This should assist in ensuring adherence to budget. Member Cerino made the motion to approve Resolution No. 3897. Member Backus seconded. MOTION CARRIED UNANIMOUSLY. 3-0 B. ADA Downtown Parking Proposal was presented by Mr. Krauss. Mr. Krauss said the City and the Auburn Downtown Association (ADA) have been discussing the development of a permit parking agreement using off-street parking in City-owned parking lots.. He stated that there is a real need for the business community to have parking for employees and others. With this agreement the ADA will take the lead in marketing the program, issuing permits and collecting fees. The City will be contracting with the ADA but the ADA will be managing key elements of the program. The spaces will still be publicly owned and subject to parking enforcement. There won't be too many spaces allocated for this program in anyone parking lot, as there is still the need for customers to park downtown. The Committee at this time is being asked to authorize the Mayor to sign the contract to enter into an agreement with the ADA. Mr. Cerino asked who will mark the parking lot spaces. Mr. Krauss answered that the City will be responsible to sign the parking lots. He added that at this time no one will be assigning individual parking spots, however, the ADA will be assigning parking permits. Chair Norman as if this is being signed as a yearly renewable contract. Mr. Krauss answered that the contract with the ADA would probably have to be on a yearly basis. Chair Norman asked that the Committee be allowed to review the contract after the first year. Mr. Krauss added that this could be a contract that is reviewed annually.. Mr. Cerino moved to sanction Mayor Lewis to prepare an ordinance for City Council consideration that provides for an agreement between the City the ADA regarding parking spaces. Ms. Backus seconded the motion and Chair Norman concurred. C. Resolution No. 3898 Stipp Annexation was presented by Mr. Mandeville. Planner Mandeville stated that the City has received the certificate of sufficiency from King County and is now ready to move the Stipp Annexation forward to public hearing along with the Nichols Annexation. At Page 2 PlanninQ & Community Development Committee Minutes this time the PCD Committee is being asked to recommend to City Council to move the Stipp Annexation to a public hearing. Member Cerino made the motion to approve Resolution No. 3898. Member Backus seconded. MOTION CARRIED UNANIMOUSLY. 3-0 IV. DISCUSSION A. Chamber of Commerce Service Contract. Mr. Jamelle Garcia stated that this contract is to provide for City funding of certain Chamber functions. One issue that also needs to be defined is the accountability of the Chamber under this contract. Mayor Lewis asked for semi-annual presentationsfreports to the City Council and also for a formalized annual report. Other items could be requested upon demand. There was a general discussion as to how other cities have worked with their Chamber of Commerce organizations to encourage business to come into an area. The PCD Committee discussed the role of the director of the chamber and agreed that the job warranted appointing a full time person on a professional level. Mayor Lewis said the Chamber of Commerce's request will go forward to the next City Council meeting through the Finance Committee. B. Update on the Dieringer School District Impact Fees was provided by Mr. Osaki. He reminded the PCD Committee that recommended adjustments to the School District's impact fee were developed at the PCD Committee's prior meeting. The PCD Committee's Dieringer School District impact fee recommendation also went to other committee meetings for review. Both the Finance Committee and Municipal Services Committee expressed support for the PCD Committee's recommendation. The recommendation, however, only addressed single family dwellings at this point in time. Mr. Osaki stated he has contacted the Dieringer School District and requested a revised version of the current draft School District CFP given that the one (CFP) provided to date identifies a negative net fee obligation for multi-family units. Mr. Osaki noted that the PCD Committee could develop a proposal for multi-family units now, or wait until the School District provides more information in the form of a revised draft CFP. Mr. Osaki said he will draft a letter to the Dieringer School District and remind them to provide the additional information. Page 3 Plannina & Community Development Committee Minutes Mr. Osaki said he will come back to the Committee once he has received the requested information. C. Mr. Mandeville provided an update on the SE Main Street Neighborhood Plan. Chair Norman stated that she liked the information provided by Mr. Mandeville to the Committee. Mr. Mandeville said that there was a total a total of 98 comments from the community. He said he will try to consolidate the comments into one table. Chair Norman stated she did notice a lot of repetition and the Committee would like to just see topics of concern. Mayor Lewis referred to a comment about posting the schedules for the street sweepers. While the information is on the City web page Mayor Lewis asked that the street sweeping schedule be provided to the neighborhood in paper form. The Committee then discussed certain comments from the handout. They also discussed renovations to some of the parks such as the Veterans Park. Mayor Lewis indicated that some of the churches have mentioned they would like to be involved in park renovation as community service projects. Mr. Mandeville had also included in the committee's packet a 15 page Neighborhood Action Plan from another city. He would like the Committee to review that action plan and determine if it would be a good model for the SE Main Street plan. The Committee concurred that it would be. Mr. Mandeville stated in October staff will be returning to the neighborhood for another meeting. D. The Planning & Community Development Department Budget was presented by Mr. Krauss. He pointed out to the Committee that the organizational chart will still have a few changes. The Mayor indicated that the new name for the department will be the "Planning, Building and Community". The biggest change for the department is that some of the functions have been absorbed into Human Resources. Building maintenance and the janitors will be under Mark Ellingson. Also, with the future retirement of Lynn Rued, the department will be able to hire a senior planner. The Economic Development portion will realign as Holly Ryan now works under the Office of the Mayor. Mr. Krauss then reviewed the Planning and Community Development accomplishments for 2005 and the 2006 goals. Chair Norman had questions regarding the Department's economic development role and Mr. Krauss stated it was a crossover to the Mayor's Page 4 PlanninQ & Community Development Committee Minutes office. The Committee also had questions regarding the differences in the amount of money from 2005 to 2006. Mr. Krauss answered that the budget is less because of changes in staffing. Also, the day to day maintenance of the Sounder train station will roll over to Mr. Ellingson's budget. The money budgeted for Code Enforcement has been increased so now they have the funding to go in and have a property cleaned up. E. Mr. Faber presented the Parks and Recreation Department Budget. A few highlights that he commented on were that the Parks, Arts and Recreation Master Plan has been completed and the 501(C)(3) partnership is in place. Also some fees were raised in order to bolster to budget. Mr. Faber also discussed those parks being considered for improvements and new parks being developed. There will be a neighborhood park in Lakeland. He also said the design process for the Auburn Community Center will be completed soon. Discussions have begun with the Northwest Parks' Foundation regarding the opportunity to fund raise for the proposed new Community Center. Ms. Backus inquired about the Vietnam Veterans Wall that is coming to the Veteran's Park location and if staff is helping with this or are volunteers doing most of the work. Mayor Lewis answered that there is a need for volunteers and money from the Parks' Foundation is being directed to the project. The lighting for the Veteran's Park could be under the art program. Mr. Faber also discussed other items of interest such as trails and the Parks Department will be producing a parks maps and a map of the trails in the City. Also, a survey of the existing art collection in the City will be in the mapping brochure. Some other items for the 2006 budget were highlighted by Mr. Faber. He said the outdoor summer cinema program was a hit this year and could be moved indoors with a sponsor being recruited. He stated a new riverfront park along Brannon Park is in the works. Olson Creek Farm Park is in the budget and two seasonal workers were added for maintenance Mayor Lewis said there is a plan to video tape a walk through the park. This will provide a little bit of information about each park and then run on Channel 21. Chair Norman stated she would like to see the arts added to goals and accomplishments. V. INFORMATION Page 5 Plannina & Community Development Committee Minutes Ms Backus will be added to notices regarding the meetings with Mark Hinshaw. The Committee is still interested in what is happening with Wesley Homes. Mr. Osaki said he has passed the request for information along to the Public Works Department. Chair Norman asked about the repair of the plaza at City Hall. Mr. Krauss said a contract to repair the damage plaza pieces has been signed. There was also a brief discussion regarding the condition of some of the sidewalks around City Hall. There was a brief discussion on the Comprehensive Plan Amendments to the "Golden Triangle". A. Everyone was asked to review the PCD Work Plan and come back with changes. VI. OLD BUSINESS There was no old business. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:41 p.m. ^J Lynn N /;J!! DAYOF~;;ZO-d~ 0~~du~A- Carolyn Brown, Secretary APPROVED THE Page 6