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HomeMy WebLinkAbout04-10-2006 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE April 10, 2006 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Gene Cerino, Member Nancy Backus. Also present were, Community Development Administrator David Osaki, Steve Pilcher. Stacey Borland, Bill Mandeville, and Planning Secretary Carolyn Brown. Human Service Committee members Michael Cummings, Suzanne Limric, and Daryl Thompson. Mr. DeHart II. APPROVAL OF MINUTES A. The minutes of the March 27, 2006 meeting. Mr. Cerino moved to approve the minutes as read and Ms. Backus seconded the motion. Motion approved unanimously. 3-0. III. ACTION A. Resolution No. 4007 an amendment to the Agreement between the City of Auburn and the Eighth Street Partners LLC. Ms. Borland presented a brief background on the project. Staff recommends approval of Resolution No. 4007. The applicant is asking for reduction to 30 feet on the buffer from 50 feet. Ms Borland said this will allow several more parking slots. Page 1 Plannina & Community Development Committee Minutes April 10, 2006 Mr. Cerino moved to approve Resolution No. 4007 to City Council. Ms. Backus seconded. B. Resolution No. 4011 a request for Ten Percent Annexation at 17311 2nd Street East (Pierce County Parcel # 0520052007) Mr. Mandeville stated the City received the 10% request petition application request for annexation. The area is generally east and south of Kersey Way. State law requires that the City Council meet with the applicant to discuss the petition. Mr. Mandeville stated that at this time staff recommends that the PCD Committee decline the DeHart re~uest for annexation, because there is no public access as 2n Avenue is a private driveway or road. This private road provides no access to the property. Mr. Cerino inquired of Mr. DeHart if he would like to make any comments regarding his request for annexation. Mr. DeHart stated 2nd Avenue is 30 to 35 feet wide and there is enough room for traffic to pass. The Committee discussed the issues with Fire trucks or rescue apparatus. Mr. DeHart stated he has been in contact with Pierce County with his development request. Pierce County informed him that they are not bringing sewers into the area. Mr. DeHart said he has been in contact with Lakeridge Development Group and discussed with them the idea of connecting on with the Kersey III project. The Committee discussed the fact that 2nd Avenue is not a dedicated street and since it is a private street any property owner along 2nd Avenue can do as they choose. That could include closing the street. Mr. DeHart stated the property owners do have a road association for maintenance of the road. He added there are approximately 66 or68 homeowners in the area and there may be other property owners that might want to become part of the City. The Committee discussed the area and the size of the existing parcels. Mr. DeHart stated the land is very flat and with some fir trees that are about 80 to 100 feet tall. He added that currently homes are on 2 to 2.5 acre parcels with both stick homes and mobile homes. After additional discussion the Committee concluded that accessibility is the main issue in accepting the annexation and the Committee cannot consider the request at this time. Mr. DeHart Page 2 Plannina & Community Development Committee Minutes April 10, 2006 indicated he will continue to work with Pierce County on the development. Mr. Cerino moved to accept the staff recommendation to deny Resolution No. 4011 at this time. Ms. Backus seconded the motion. Motion approved unanimously. 3-0. C. Ordinance No. 5992. Creating a new Chapter 14.21 of the Auburn City Code related to development agreements. Mr. Pilcher said the at the last meeting the PCD Committee asked staff to come back to a future meeting with language in the ordinance that will give developers and staff guidance related to development agreements. Ms. Norman stated this language states that the City Council will be involved at the front end of the agreement process. Mr. Pilcher stated that when the ordinance was presented to the Planning Commission they were concerned as to what exactly is going to replace the PUD. Staff was asked to state on the agenda the language pertaining to the other agenda bill. The Committee also discussed traffic calming and transitional lots. Mr. Cerino moved to Ordinance No. 5092 to City Council. Ms. Backus seconded the motion. Motion approved unanimously. 3-0. D. Resolution No. 4010. Approving a contract with King County to accept $50,000 in grant funds to continue with phase III to light the two GSA youth ball fields . Mr. Faber stated that once this is approved the City can bid the project within the next 6-8 weeks. Mr. Cerino moved to Ordinance No. 4010 to City Council. Ms. Backus seconded the motion. Motion approved unanimously. 3-0. E. Resolution No. 4012. Results Based Accountability Grant Application Form. Page 3 Plannina & Community Development Committee Minutes April 1 0, 2006 Mr. Mandeville introduced the resolution and reviewed the Results Based Accountability (RBA) grant application. He provided the Committee with copies of the application and stated this is the application each city in King County will be using. Mr. Mandeville briefly touched on several parts of the application. He stated that Part 1 is a narrative, Part 2 is the specific forms, and Part 3 is the specific information from each city. Mr. Mandeville said the Human Service Commission (HSC) included the language the disclaimer that it is not the City's intent to exclude anyone that was previously funded but it is the intent to require the use of the one stop center. The HSC will look for procedural results and will use the integration strategy. Mr. Mandeville discussed why the City is using the one stop center and the fact that is a prerequisite that the agencies participate in the one stop center. The application also includes instructions. Also, The HSC is recommending a 15% reduction overa 2 year period with specific results expected. The HSC tried to be very careful so as to not make the task so onerous that an agency has difficulty completing the application. Mr. Mandeville said the objective of the HSC was to guide the agencies from the very beginning as to what results the City was hoping to achieve. A team will be assembled to help define what it means to participate in the one stop center. -Ms. Limric of the HSC stated she would like to discuss why the Committee recommends that participation in the development of the one stop center is a pre-requisite to the receipt of grant funds Ms. Limric said the City has had the reputation of coordinating great collaboration between the agencies. Because of her personal experience working in the public health field she is familiar with the agencies that are funded through the City. Ms. Limric explained the cooperation of agencies by using the example of helping a child, then helping the family, and that helps the community. She stated that it would be difficult for one agency to handle all the needs. Ms. Limric added that the one stop shop does not mean that all the agencies are in one building.. Mr. Cummings said he would like to cover why the Committee prefers one pot of funds instead of two. He stated that the concept is that everyone applied and all were paid from one lump of money. The HSC is trying to determine what the target is and developing what the goal of each agency is and the way the agency would Page 4 Plannina & Community Development Committee Minutes April 1 0, 2006 reach that goal. Money is becoming more difficult to come by. Mr. Cummings added with this process the concept is changing from just here is the money and rather to here is the money and how are we going to use it. He stated there will be a benefit when the groups work together and more services can come out of the money. Ms. Norman agreed that it has been a laborious process but the City does not want to miss the intended target, either. Ms. Thompson said she would like to discuss how the Committee arrived at the 15% over 3 year recommendation. Ms. Thompson said she would also like to present to the PCD Committee a recommendation from the HSC that the City have a "bidders conference" at the start of the grant solicitation process, which would be after the RFP goes out, to explain the City's RBA model and answer questions from the agencies. Ms. Thompson added that it was a great help for United Way to meet with the HSC and discuss their process. Ms. Thompson also thanked the City Council and staff. With all the input from everyone the HSC was able to arrive at a structure that is friendly, yet will allow the desired results. The HSC wanted to come up with results that are reasonable, achievable, and determined to not be capricious. The HSC thought the 15% either increase or decrease over a 3 year time line, would be reasonable and yet motivating. Again Ms. Thompson reiterated that, around the first of May, the HSC would like to see a workshop put on by the City for the applicants. It could be held in the Council Chambers and staff and the HSC would be available to work with the applicants. Mr. Cerino noted that he is concerned with the fact that the City populations vary and asked if the 15% change is based on growth. The Committee discussed the factors involved. Also that a child is usually a good barometer of what is happening in a family and that the poverty level is another good indicator. The need to set down parameters was discussed. The Committee added that they also want to hear the interpretation of the applicants. Mr. Mandeville added that the intent was to solicit the participation of all and not to exclude any from any of the requirements. There was additional discussion on clarity of some of the wording. Also, Chair Norman added that she does not want the agencies to be overwhelmed by the application, as some agencies are very busy and not all agencies have the staff. Mr. Backus asked if there will Page 5 Plannina & Community Development Committee Minutes April 10, 2006 be an update every year, since this is a two year funding cycle. Mayor Lewis added that the City can change after the first year as the City Council can change their decision. Ms. Norman said that way the City can make sure no one is being missed or not fulfilling the obligation. Mayor Lewis stated that there should be a check off list to make sure every thing is working out. Also, the City should send out some additional reminders and updates to the agencies. Michael is not to create a new bureaucracy. To maximize the time of a small agency and it works from the inside out. The Committee discussed the poverty rate and how it might be skewed because of the increase in housing costs. Mr. Mandeville said the idea is that a significant number of people would be able to move out of the poverty level. Mr. Mandeville discussed the definition of poverty as provided by the USD of Agriculture. Mr. Mandeville stated that he used information that was readily available and the census figures were accessible. Mr. Mandeville recapped the discussions. He will also make the suggested changes to the application and the criteria. . Mr. Cerino moved to Ordinance No. 4012 to City Council as amended by Committee. Ms. Backus seconded the motion. Motion approved unanimously. 3-0. IV. DISCUSSION A. Noise Ordinance was reviewed by Mr. Osaki. He stated that based on the input from the PCD meeting on March 27, there were several changes made to the ordinance. The adjustments are basically in the single family zones. In the rest of the zones the hours are unchanged from the existing code. Mr. Osaki added that there is a rigorous test but there is the way to make a request of the Planning Director for expansion of hours. Planning and Legal worked together to develop the ordinance. Ms Norman asked if the words "and Holidays" should be included any place in the ordinance. Mr. Osaki answered that some jurisdictions include the words weekends and legal holidays. Mr. Heid interjected that the Committee can bring the ordinance back and make any changes. Mayor Lewis asked to have a completed copy sent out to all CC. The Committee decided to move the noise ordinance forward to the City Council. Page 6 Plannina & Community Development Committee Minutes April 10, 2006 Mr. Cerino moved to forward Ordinance No. 6017 to City Council Ms. Backus seconded the motion. Motion approved unanimously. 3-0. B. Ms. Borland presented the preliminary Incentive list for the Green Zone. The Committee discussed the list of incentives for developers, some of which were borrowed some from the downtown plan. The Committee discussed some of the requirements and how to tightening them up. Ms. Borland said she will make sure the other councilmembers receive the list. Ms. Norman added this is something the councilmembers will refer to and build on. C. Mr. Osaki presented the PSRC Growth Alternatives. Mr. Osaki stated that King, Pierce, Snohomish, and Kitsap counties are updating their planning work done under the ViSION 2020. Mr. Osaki added that the information he is providing tonight is in advance for the meeting scheduled for the April 17, 2006 City Council meeting. The Draft EIS that was prepared has four alternatives. One is core suburban cities, which includes Auburn. One of the areas covered is water growth to large metro areas or disbursing growth through the smaller city areas. This program will impact the city and a lot of decisions the city has already made. Chair Norman said the PSRC at the April 17 Council meeting should be only about a 15 minute presentation. V. INFORMATION A. Planning and Community Development Committee Status Matrix There were no corrections or changes. VI. OLD BUSINESS A. N/A VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:45 p.m. Page 7 Plannina & Community Development Committee Minutes April 10, 2006 APPROVED THE..t-t .~ DAY OF ~. , \1 ~;PJ~~.~ " Carolyn Brown, Secretary Page 8