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HomeMy WebLinkAbout04-24-2006 PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE April 24, 2006 MINUTES I. CALL TO ORDER Chair Norman called the meeting to order at 4:30 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Backus and Vice Chair Gene Cerino. (Vice Chair Cerino arrived at 4:50 p.m.). Also present were, City Attorney Dan Heid; Community Development Administrator David Osaki, Development Services Coordinator Steve Pilcher, Transportation Planner Joe Welsh; Senior Planner Mitzi McMahan; Environmental Protection Manager Aaron Nix; Planner Stacey Borland, and Planning Secretary Carolyn Brown. Public in attendance: Mr. Robert Hankins, Mr. Karnail Singh. II. APPROVAL OF MINUTES A. The minutes of the April 1 0, 2006 meeting. Member Backus requested to correct a spelling error from "Mr." to "Ms." Chair Norman requested that the full title of each person referenced in the minutes be used in the future. Member Backus moved to accept the minutes as amended Chair Norman concurred. Motion approved unanimously. 2-0 III. PUBLIC HEARING (WSC04-0030) The public hearing to consider a request for an Outside Utility Extension Agreement for proposed six (6) lot plat located in unincorporated King County. (See agenda item IV. A. for Resolution) Vice Chair Cerino is not in attendance. However, City Attorney Heid stated that the PCD Committee has a quorum and may proceed with the public hearing. Page 1 Planning & Community Development Committee Minutes April 24. 2006 Chair Norman opened the public hearing. Community Development Administrator Osaki provided a brief background regarding the water and sewer availability request. As of January 1, 2005, the city stopped taking additional requests for water and sewer availability certificates. The request being heard tonight is one of two remaining requests submitted prior to the January 1, 2005 policy change. The property is a one acre parcel and is proposed to be divided into a six lots. Immediately to the west of the property is Hazelwood School. The city traffic department does not have any issues but recommends that there be no direct lot access to SE 304th Street. Also, there is to be no parking on the private access. The cul-de-sac is up to fire standards for width and turn around. The project is appropriate for LHR2 and meets the public facility standard requirements. Community Development Administrator Osaki stated that staff is recommending approval. Member Backus asked if it is possible to make a common or play ground area on the detention site. Community Development Administrator Osaki said the tract will function as open space and the detention is to be addressed through an underground vault. Chair Norman opened the public hearing for comments. With no additional comments the public hearing is closed. IV. ACTION A. Resolution No. 4017. WSC04-0030. Outside Utility Extension Agreement for a proposed six (6) lot plat located in unincorporated King County. Member Backus moved to forward Resolution 4017 to City Council. Chair Norman concurred. Motion approved unanimously. 2-0 B. Ordinance No. 6019 is a request for a zoning code amendment to address off-street parking of commercial vehicles in residential zones. Planner Borland stated that last fall the city began developing the code amendment regarding off street parking. The Planning Commission held a public hearing on February 7th and March 7th. All comment letters and testimony received are included in the packet. At their meeting the . Page 2 Planning & Community Development Committee Minutes April 24. 2006 Planning Commission added a weight provIsion to the definition of commercial vehicle. The code amendment will add a new definition for commercial vehicles and a new provision to the parking chapter of the zoning code. Planner Borland stated that staff recommends the PCD Committee approve Ordinance No. 6019. Member Backus asked if there are similar restrictions for recreational vehicles. Planner Borland answered no and stated that this amendment is only for parking of commercial vehicles on property. There is already an ordinance in place to address on street parking of large vehicles. Member Backus moved to forward Ordinance 6019 to City Council for approval. Chair Norman concurred. Motion approved unanimously. 2-0. V. DISCUSSION A. City of Auburn Wayfinding Committee Recommendations were reviewed by Senior Planner McMahan. She said the committee is comprised of staff from the Public Works Department, Parks, the Mayor's Office, the Auburn Downtown Association and the Chamber of Commerce. The group has made it a priority to keep the appropriate people involved in the process.. Senior Planner McMahan said the consultant will now use the recommendations to start planning locations. Senior Planner McMahan displayed a map that indicates all the draft destinations and districts. Senior Planner McMahan said she and Debbie Luce of the Auburn Downtown Association took a walking tour and looked for areas to put up a kiosk. Chair Norman asked if the kiosks are in addition to the signs. Senior Planner McMahan said yes the kiosks are pedestrian oriented. Senior Planner McMahan stated that she will be able to provide actual locations in about 4 weeks. Senior Planner McMahan said the Wayfinding Committee is trying to ensure that the signage can easily be updated as this is a constantly changing arena. She added is the city has been given a $95,000 STP Enhancement grant for sign fabrication. The consultant is aware of the city's sign making capabilities and will try to design signage that can be updated in house. The committee is also working with transportation department on such items as installation of the signs. Page 3 Planning & Community Development Committee Minutes April 24. 2006 Senior Planner McMahan said the next step is involving multimedia staff in the process in order to ensure that the design of the wayfinding program is something that is integrated into the website. The concept is to remain consistent so visitors and residents can readily identify destinations. Senior Planner McMahan will be handing the draft district and destination document over to the consultant, but she is encouraging everyone to keep adding to the plan. Mayor Lewis stated that he would like to set up a meeting regarding the kiosks and their maintenance. Chair Norman added that she had one suggestion from a citizen. The city gateways signs as seen in Kirkland identify the specific neighborhoods (such as entering the Lea Hill Neighborhood.). B. Planning, Building and Community Grant Matrix was presented by Senior Planner McMahan. Senior Planner McMahan stated a city wide grant matrix is send to council members twice per month and if there are any questions let her know. Senior Planner McMahan added if the committee would like further discussion she can arrange to have the appropriate grant team members present. C. lAC (Interagency Committee for Outdoor Recreation) grant application for the AEP Update was discussed by Environmental Protection Manager Nix and Senior Planner McMahan. Senior Planner McMahan noted that Parks is applying for an lAC grant for the Game Farm soccer field turf replacement. The Game Farm Park project is from a different "pot" of money than the grant being applied for the AEP so the two departments aren't competing against one another. Environmental Protection Manager Nix stated a new grant has come out through the lAC focusing on mitigation banking. Jay Manning works for the state and is very proactive. He is working on the notion of creating more wetland banks. There is actually only one in the whole state and that is in the Snohomish wetlands. Environmental Protection Manager Nix added it is a very long and arduous process. He provided information as to what constitutes a wetlands bank. Environmental Protection Manager Nix provided a map of the Phase 1 of the AEP. Environmental Protection Manager Nix said the city is asking for $750,000 and the city will have to come up with a $750,000 match. He added that this is basically seed money to get the project going. Page 4 Planning & Community Development Committee Minutes April 24. 2006 Environmental Protection Manager Nix said another part of the grant is to get the trail built. Environmental Protection Manager Nix said the city will ask the lAC for $400,000 to make a 2 mile trail section that would connect with the Interurban Trail. The city's match would be $400,000. Senior Planner McMahan stated by July 14 the city would have to adopt a resolution of approval for the application. By July 2007 the city will have to certify that the funds are secure. D. The discussion on the Downtown Urban Design Zone/Map changes was presented by Development Services Coordinator Pilcher. Development Services Coordinator Pilcher stated the proposed changes are ready to be presented to the Planning Commission, but that staff is asking for additional direction before it moves forward to the Commission. The Committee discussed the changes to the Downtown Urban zone and the areas it encompasses. Chair Norman noted one item that has been discussed is to create a zone specific to medical usage (hospital and supporting offices). There is a need to protect adjacent residential areas from intrusion of these uses and also to protect the medical area from potentially incompatible uses. Development Services Coordinator Pilcher added that the intent of the new zone is to have very few limitations on the types of uses. He pointed out areas on the zoning map where changes are necessary. Mr. Pilcher noted that as drafted, the Downtown Urban Center Zone would apply only to those areas that area designated as "Downtown" on the Comprehensive Plan map. Existing residential areas within the defined Urban Center (which encompasses more area than the "Downtown) would remain as currently designated and zoned. Development Services Coordinator Pilcher stated that staff is asking for additional direction before it moves forward to the Planning Commission. Mayor Lewis added that he would like to see a map that shows where emerging and existing residential areas are located within the urban center. Chair Norman wants to be sure to avoid giving the impression that these neighborhoods are not part of the downtown or urban center. The Committee discussed the need for a mix and balance of the multi family and single family housing zones. Chair Norman asked the PCD Committee to email concerns and questions to Development Services Coordinator Pilcher. Page 5 Planning & Community Development Committee Minutes April 24. 2006 E. Ordinance No. 6014 Homeless Encampments Code Amendment was discussed by Community Development Administrator Osaki. Community Development Administrator Osaki distributed a map of Auburn. The map relates to amendments to the zoning code as related to the homeless encampments Ordinance as there is nothing related to tent cities in the zoning code. Staff would like to take the Ordinance to the next Municipal Services meeting on Monday May 1 and then return to the PCD Committee as an action item. Community Development Administrator Osaki briefly reviewed the material distributed in the PCD packet. Community Development Administrator Osaki indicated that the City presently has a moratorium in effect regarding homeless encampments. . That moratorium expires in July unless extended. . Community Development Administrator Osaki said the proposal amends two chapters of the zoning code. There are three new proposed zoning code definitions which are: 1- "Homeless Encampments"; 2. "Host agency" (which could be the property owner) 3. the "Sponsoring agency", which provides the services. There is also a new proposed section to ACC Chapter 18.46 related to temporary uses. The new section requires a temporary use permit for homeless encampments and includes six subsections. Community Development Administrator Osaki reviewed the agenda bill and reviewed the content of the various proposed subsections. A temporary use permit is processed administratively, which means it will be reviewed and approved through the planning director. This type of permit is not reviewed by the City Council. Community Development Administrator Osaki said the Planning Commission held a public hearing and only one person testified. The city had notified 40 churches and the Share/Wheel organization. The city had received one phone call since the public hearing process. That caller expressed concern that the city was attempting to process the code amendment without public notification. Community Development Administrator Osaki reiterated the ways the city advertises and notices for public hearings. It was discussed as why the Planning Commission changed the wording to reflect the 90 days. .Mayor Lewis added that the Page 6 Planning & Community Development Committee Minutes April 24. 2006 wording could be a homeless encampment can't stay for more then 90 days and no more then twice in two years, City wide. The Committee asked about the city's liability if a homeless encampment resident injures or causes damage to another person or property. Community Development Administrator Osaki will talk to City Attorney Heid. The Committee also asked that proposed section ACC 18.46.090 C.6.b. be revised to state that the sponsoring agency notify the Auburn Police Department if a registered sex offender is found to occupy the homeless encampment. Chair Norman asked the PCD Committee to review and forward comments to Community Development Administrator Osaki. OTHER BUSINESS Mayor Lewis added the A Street SE Corridor to the agenda as a discussion item. He stated the city needs to go forward with a community meeting. Community Development Administrator Osaki said that staff is ready advertise for a community meeting. Chair Norman said the community meeting will allow feedback from the neighborhoods about the proposal. Vice Chair Cerino made a motion that the PCD committee propose an ordinance to change the zoning from 6th Street SE to 41 st Street SE along A Street SE, going two blocks to the east. Community Development Administrator Osaki will bring a map to the next PCD meeting to show the lineup at two blocks deep. Member Backus seconded the motion and Chair Norman concurred to move set up the meetings. The City Council will receive this information and know where the PCD Committee is in the process. Community Development Administrator Osaki will try to set two meetings and make the dates when the City Council members will be able to attend. V. INFORMATION A. Planning and Community Development Committee Status Matrix Page 7 Planning & Community Development Committee Minutes April 24. 2006 B. Community Development Administrator Osaki discussed the City of Kent's critical areas ordinance and that the Growth Hearings Board issued a decision that was not favorable to the City of Kent. The PCD Committee briefly discussed Auburn's critical areas ordinance and how the Kent decision. VI. OLD BUSINESS A. None VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6: 15 p.m. PPROVED THE Y?! DAY OF/J1tty d tfJrjL . (!~ L-~"/J/u~. Carolyn Brown, ~etary Page 8