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HomeMy WebLinkAbout05-08-2006 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE May 8, 2006 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Vice Chair Gene Cerino, Member Nancy Backus. Also present were Planning and Community Development Director Paul Krauss, Parks and Recreation Director Daryl Faber, Community Development Administrator David Osaki, Planner Bill Mandeville, Development Services Coordinator Steve Pilcher, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, Economic Development Planner AI Hicks, Utilities Engineer Duane Huskey, Transportation Planner Joe Welsh, Senior Planner Mitzi McMahan, Cultural Arts Coordinator Laurie Rose, Planning Secretary Carolyn Brown, and Mayor Lewis. Don Leabo and one other citizen. II. APPROVAL OF MINUTES A. Minutes of the April 24, 2006 Meeting Member Backus noted several corrections to the minutes of the April 24, 2006 meeting. She noted that Councilmember Cerino is the Vice- Chair of the Planning and Community Development Committee. She also asked that on page 7 of the minutes the word "then" be changed to "than". Member Backus also asked that the definitions section on page 6 be rewritten for clarity. Vice Chair Cerino made the motion to accept the minutes as amended. Vice Chair Cerino made a motion to approve the minutes as corrected. Member Backus seconded. Chair Norman concurred. Motion approved unanimously. 3-0 Page 1 Planning & Community Development Committee Minutes MAY 8. 2006 III. PUBLIC HEARING (WSC04-0019) The public hearing to consider a request for an Outside Utility Extension Agreement for proposed an eighteen (18) lot preliminary plat located in unincorporated King County. (See agenda item IV. A. for Resolution) Chair Norman opened the public hearing. Community Development Administrator Osaki provided a brief background regarding the water and sewer availability request. As of January 1, 2005, the city stopped taking additional requests for water and sewer availability certificates. Mr. Osaki stated that the application was reviewed for specific requirements by Fire, Public Works including utilities, and storm drainage staff. There will be street improvements on SE 31 ih with no direct access onto SE 31 ih Street from any of the lots. Mr. Osaki add that on the site plan, Road B is a new road and allows for a road network to proceed east with future development of the area. Fire Department has asked for the standard no parking signs on one side of the street. Mr. Osaki stated that staff recommends approval. There was a brief discussion on restricted parking and Transportation Planner Welsh said the parking is determined by the placement of the driveways. Mr. Osaki said language could be added restricting parking in the cul-de-sac. Vice Chair Cerino asked about a building that is shown on the site map. Mr. Osaki said the building is a well house that will be abandoned and demolished. Chair Norman opened the public hearing for comments. With no additional comments the public hearing was closed. IV. ACTION A. Resolution No. 4023. WSC04-0019 - Outside Utility Extension Agreement for proposed eighteen (18) lot preliminary plat located in unincorporated King County. Vice Chair Cerino moved to forward Resolution No. 4017 to City Council. Member Backus concurred. Motion approved unanimously. 3-0 Mr. Osaki stated he will remove the one condition regarding the easement and revise the parking requirements Page 2 Planning & Community Development Committee Minutes MAY 8. 2006 B. Ordinance No. 6020 is amending Auburn City Code Section 3.94.040 Relating to Multi-Family Property Tax Exemption Economic Development Planner Hicks provided a brief history on the multi-family property tax exemptions ordinance. Ordinance No. 6020 that is before the Committee tonight amends Ordinance No. 5779, which was passed by the City Council in 2003. Mr. Hicks said a multi- family project in the downtown area applying for the exemption must have a minimum of 30 units and a minimum investment of $150,000 per unit. Ordinance No. 6020 raises the value to $200,000 per unit. Mr. Hicks said this ordinance has been before the Municipal Services Committee. Mr. Hicks stated that the annual adjustment remains in the ordinance and only the base amount is changing. Chair Norman asked if there were any concerns regarding the minimum of 30 units. Mayor Lewis said that during the meetings none of the developers have expressed an issue. Vice Chair Cerino moved to forward Ordinance No. 6020 to City Council. Member Backus concurred. Motion approved unanimously. 3-0 C. Ordinance No. 6014 is regarding Homeless Encampments. Community Development Administrator Osaki directed the Committee members to turn to page 2 of 4 in the agenda bill. He stated this section of the agenda bill discussed changes since the last time the PCD Committee had reviewed the proposal. One item is that the time will now be cumulative and will be a 180 day period. There is also information regarding security changes and the fact that sex offender, staying in the encampment, must be reported to the Police. The Municipal Services raised four issues, which included ensuring no conflict with a definition of a religious organization, and the desire for a hold harmless agreement. The Municipal Services Committee also added language regarding clean up of the site when the camp is concluded. The Legal Department has reviewed the changes and is in agreement. The last point that the Municipal Services Committee asked to have added was to seek information as to whether a homeless encampment could be located in a city facility under the City's existing Park provisions. That question is responded to in the agenda bill. The PCD Committee discussed what would be a specific time period for restoring the encampment site. Mr. Osaki said any issues with left over debris would be handled through code enforcement. The Committee agreed that the host agency would be allowed 7 calendar Page 3 Planning & Community Development Committee Minutes MAY 8, 2006 days to clean the site. Mayor Lewis added that code enforcement would make the final determination as to the cleanliness of the site. Mr. Osaki added this ordinance is patterned after other cities. There was additional discussion by the Committee regarding the time period for any camp. The concern was with the two year period. Director of Planning Krauss said the wording could be changed to read 24 months or the clock will start when the encampment begins. The decision by the Committee is to change the term two years to within any 24 month period. Vice Chair Cerino moved to forward Ordinance No. 6014 as amended regarding the 24 month period forward to City Council. Member Backus concurred. Motion approved unanimously. 3-0 D. Public Art Site Selection Recommended 2007 Public Art Project Locations was presented by Parks and Recreation Director Daryl Faber. Mr. Faber stated that two years ago sites were selected for future upcoming Public Works projects. Mr. Faber said one site is the Golf Course club house and integration of public art at the site. Mr. Faber stated that staff would like to work with Dave Clark, the architect for the Golf Course club house and also put out a call for artists. The Arts Commission is calling for the Golf Course to be a site for public art. The PCD Committee discussed the plan to integrate the Auburn Golf Course name and change to the new name of the golf course. Mr. Faber stated he will work with a marketing firm regarding the switch and will bring a couple of recommendations forward to City Council. Mayor Lewis added this will start the public campaign and it also should include the business plan. Mayor Lewis asked Mr. Faber to have a representative come to PCD Committee to bring forward the plan. Chair Norman remarked that she would like to have the City recognize JoAnn Washam, the well known golfer from the Auburn area, as part of this site. Chair Norman would like to perhaps see a display case with the history of Ms. Washam's years on the course. Chair Norman asked Mr. Faber to relay the request to the Arts Commission and let them know the PCD Committee would like to have this option explored. Chair Norman added that the Arts Commission is also considering some type of water feature. Mr. Faber stated that there could be an area in the lobby of the club house that is similar to city hall and would be used revolving art. Page 4 I I. Planning & Community Development Committee Minutes MAY 8. 2006 Vice Chair Cerino moved to forward the recommendation for the 2007 public art project forward to City Council. Member Backus seconded and Chair Norman concurred. Motion approved unanimously 3-0 v. DISCUSSION A. The A Street SE land use changes discussion was led by Senior Planner Dixon. Mr. Dixon distributed zoning and comprehensive plan maps of the area to the Committee. He reiterated that some concerns historically expressed by the Council as impetus for this effort were encroachment of commercial zoning into residential zones. These are expressed in the results of the Terminal Park Neighborhood Plan. The Economic Development Strategies document that was subsequently adopted by the City, further articulated the concept of additional commercially designated areas for revitalization of the area. The City Council's initial direction to date is the adoption of C3 (Heavy Commercial) zoning along A Street SE east to C Street SE but as this street does not consistently exist and does not run straight north and south this would not be a uniform boundary. Mayor Lewis suggested using two blocks to the east or follow the street where possible. Mr. Dixon stated that the zoning map distributed indicates areas of a proposed change that staff has developed based on Council direction by cross hatch marks on the map. He noted that the geographic extent of proposed changes differ in different documents. The Terminal Park Neighborhood Plan covered the area from SR 18 to 1 yth St SE. The Comprehensive Plan discussed the area extending to 8th Street SE in Pierce County or the Lake Tapps Parkway. A logical argument could be to made that the area from Highway 18 to the north and 41 st Street SE to the south is different enough due to its coincidence with the rail yard and the adjacency of residential uses to form a logical boundary for this effort. Mr. Dixon stated that in response to Council's initial direction, staff has formulated three possible approaches to consider in land use changes to this area. One is by extending two blocks and rezoning to C3. Two is to actually consider changing certain areas to C1 (Light Commercial) since C1 allows many of the same commercial uses, but prohibits some of the heaviest and auto-related uses; or three is to take a more deliberate approach with a direction that is more tailored to the individual land uses. The City could designate the area a special planning area by the comprehensive plan and the property owners Page 5 Planning & Community Development Committee Minutes MAY 8. 2006 could participate through the comprehensive plan change process. However, this way could be a longer and more deliberate process. The Committee discussed the different ways to designate the area. Also, Member Cerino noted that the depth of the land has to be a certain amount to yield appropriate lot sizes in order to allow some types of construction. Planning and Community Developer Director Krauss also stated that the City is not proposing to leave any areas M2 (Heavy Industrial) but the easternmost areas may be part of another city effort. He noted that the C1 zoning fits w~1I with the Council's vision for the area. He also added that with all three options there would be limited flexibility without necessitating changes to the comprehensive plan. Mr. Krauss stated that the third option as a special planning area is most consistent with the opportunity to include traffic changes as a major part of the change. The PCD Committee discussed different scenarios, such as eliminating some of the side streets that now enter onto A Street SE. Also, an upgrade of the east side of the thoroughfare with the backside of the zone butting up to the residential area. The Committee would also like to encourage improvements of the residential area in order to lessen the further deterioration of the area. The fact that the comprehensive plan designation of commercial is deeper that the zoning designation adds to the uncertainty of the area that could be contributing to the lack of residential reinvestment. The Committee discussed how the M2 zones would be out of compliance in the future. A business would become non-conforming when the zoning is changed to commercial on the industrially zoned properties. Mr. Krauss noted that the Legal Dept is preparing a memo on non-confirming issues. The current businesses could stay, and the use or a very similar use could continue even if the property were sold. But expansions would be restricted and if changed would have to meet the new standards. If areas are changed to C1, for those uses requiring a conditional use permit, the City Council would have a chance to review potential businesses. The Committee discussed having a consultant review the economic feasibility of redevelopment along the corridor. Chair Norman asked inquired about the time frame for this overall process. Mr. Krauss answered that January 1 is when Comprehensive Plan Changes take place. Mr. Osaki added that the time line could be about the same for a special planning area designation. The Committee discussed and Page 6 Planning & Community Development Committee Minutes MAY 8. 2006 confirmed it was not their intent to establish a moratorium regarding the existing zoning. Chair Norman asked and the committee concluded that all agree to the third special area plan approach. Dixon requested clarification about the geographic extent. The committee concurred with the area from Highway 18 south to 41 st Street SE. B. The Park Impact Fees Study was presented by Parks and Recreation Director Faber. He stated that based on the City Council retreat, units of 50 or more will trigger 6 acres of park space per thousand. Less then 50 units, nothing is required unless combined with another development. At this time most of the larger developments are coming in as PUDs. Mr. Faber started that 1997 was the last year the City Council reviewed the impact fees, and at that time it was a relatively small amount. The PCD Committee discussed the concept of park impact fees and how the fees will be used for new capacity, such as soccer fields. Mr. Faber added that the cost to recover impact fees, and policy framework is in place. The City will set the fees depending on the type of home. Mr. Faber said he will return to a future meeting with additional information. C. Parks and Recreation Director Faber provided information regarding the Bi Centennial Park property rename. Mr. Faber stated the City purchased the property in 1976, but nothing was done with the property until the City Centennial in 1991. In the current parks plan the property is called Centennial Plaza. Mr. Faber explained that the property does not really need to have a name, but would like it to be called Centennial Plaza for future literature and for the list of city properties. Vice Chair Cerino moved to accept the Parks and Recreation Department's recommendation to re-name the area called Bi Centennial Park to Centennial Plaza. Member Backus and Chari Norman concurred. D. Parks and Recreation Department Director Faber provided the Committee with an update on the Les Gove Community Center/ Park. Page 7 Planning & Community Development Committee Minutes MAY 8, 2006 Mr. Faber stated that there are several thoughts as to how to use the building. A citizens group is putting together ideas for a one stop center, which would entail moving Parks Department Administration to the new center and move ACAP to the current Administration Building. Mr. Faber listed three other options that had been discussed. Option 1 is for the full center with the teen area and ACAP in another location. Option 2 is for an open space building similar to the building in Puyallup near their city library. This would be utilized as a community space. Option 3 is for a full use center without the teen option. The teens would be moved to a site elsewhere in the area. The current Parks Administration building could be used as the teen building, with ACAP at one end or another area in the park. Chair Norman said a combination between option one and two and an event center with banquet space. Mr. Faber stated this would create a large box like structure in the park. The Committee discussed other areas such as Renton and the Carco site. The Committee would like to see a building that could be divided and also a gym site. Mr. Faber will bring back to Committee with cost and funding options. E. A discussion on the Latino Center was lead by Planner Mandeville and Economics Development Planner Hicks Mr. Mandeville said the Center is open from 10:00-12:00 during midday and 3:00-6:00 in the evening. The midday time is family support time with the van being available to transport people to appointments, etc.. The early evening time is when the computers open and available for use and training.. A representative from DAWN was present and a dentist visits the first Monday of each month. Mr. Mandeville said the Center is trying to provide hot food once a month to the Olympic Learning Center. The Latino Center is in the process of remodeling the cabana in order to hold more people and they would also like to add more computers. Mr. Mandeville stated funds from the City and the church attended by Jay Ostos provides $500 per month. The money from the City is from Page 8 Planning & Community Development Committee Minutes MAY 8, 2006 a $9,000 grant and the rest is from a Human Services general grant. No city funds pay for operational costs. Mr. Mandeville said the City has requested the Latino Center develop a budget, develop a fund raising plan, apply for 501 C3 designation from the Federal Government, and ask for donations from the community. The Latino Center is having difficulty getting the board to meet in order to apply for the 501 C3 designation. Mr. Mandeville said the City has introduced them to some agencies that should help them develop a more formal relationship with Centro de Amistad. Jay Ostos is the head of the board, and he thinks the board can be responsible for bringing the group together. Mr. Hicks said the IRS will require the group to have accountability. Mr. Mandeville added that one option is to mobilize their services and the other option is to maintain the center until the funding runs out and then open the center as needed. The PCD Committee discussed the location of the center and that is the best area for the center. The Committee agreed that they would like to see the Latino Center set up in a business like form and run properly. There was additional discussion on coordination of the center and staff is encouraging the Latino Center to work with other agencies. Mr. Hicks added that one main problem is that the Latino Center needs to have an incentive. Chair Norman stated they would like to continue to encourage them. Mr. Mandeville said there were 37 people present at the Wednesday training for the agencies who receive grants from the City. The agencies were in attendance to learn the process. The main questions were regarding the performance indicators. Chair Norman stated she would like to have any feed back from the meeting go to the City Council, since they wanted to see how the training went. Chair Norman added she would like to also hear from the three members of the Human Services Committee who were present. F. Auburn Environmental Park Interpretive Center was reviewed by Environmental Protection Manager Nix and Senior Planner McMahan. Mr. Nix said that the AEP and notion of a green zone is continuing to be defined. Mr. Nix said he is looking for guidance from the PCD Committee on direction setting, specifically, what the committee envisions for an interpretive center. Mr. Nix said at this time he is finding a lot of the pieces that overlap with other departments, such as Page 9 Planning & Community Development Committee Minutes MAY 8, 2006 Parks Department and their plans for banquet space, Public Works and Planning. Mr. Nix said all options for the location of the Interpretive Center are open at this point. Mr. Krauss stated that the center would not be supported within the AEP. Chair Norman discussed building the Center as a green building, that could serve as a meeting place, banquet hall or even with residential on the top floor. Chair Norman said an overall plan is needed in order to portray the vision. Perhaps the City could hire a consultant to put together a plan. Ms. McMahan added that with a solid concept the City would be better positioned to work with potential partners such as Puget Sound Energy (PSE). As it stands, PSE is very interested in the green zone concept, but the City needs to solidify plans and provide a proposal to potential partners. Mr. Nix added that other cities often list the goals of their position and overall philosophy on the environment. Mr. Nix provided the Committee with a list of goals that were developed by another city and asked that they review the goals as an effort to develop a similar list of goals for Auburn. Establishing goals will help cultivate and refine the vision of the City. Planner McMahan asked if the list should be for the entire AEP and the green zone, too. The committee agreed. Mr. Nix said he will put a list together and email it to the PCD Committee so they can add idea. Chair Norman asked staff to come up with a list of goals and to provide a list of potential uses for the interpretive center for their review and discussion. The next step would be to hire a consultant and come up with an actual plan. Ms. McMahan stated that this greater level of detail is needed in order to pursue grant opportunities. Grants will again playa large role of the progress of this project. Mr. Nix said staff will be back to Committee in a few weeks to review. G. An additional item added to the agenda is the program for Share the West Main Street Art Park with the non-motorized Presented by Cultural Arts Manager Laurie Rose of the Parks and Recreation Department. Cultural Arts Manager Rose discussed the Arts Commission involvement and how they becoming more integrated with Public Works as far as art is concerned. Ms. Rose displayed the West Main drawing project as proposed. The Auburn Arts Commission Public Art Panel decided that the intersection of West Main and the Interurban is a Page 10 Planning & Community Development Committee Minutes MAY 8, 2006 gateway to the AEP. They came up with different art treatments for the sidewalks in that area. One treatment represents the Asian symbols for longevity and perservance. Another represents the confluence of two rivers and a native American theme basket weaving theme, and a third represents the former cultivation of the hops. The fourth treatment is a sandblasted representation of large dragonflies at the intersection of the Interurban Trail. Also, the cross walk at the Interurban Trail would present the same dragonfly theme using a duo- therm product. Part of the Public Works plan is to redo the street trees with a new tree grate, which the Public Art project will incorporate into its proposal. There will also be several kinetic vertical elements on the opposite side of the street from the trees. The purpose of an "integrated" Public Art project is to capture part of the Public Works sidewalk expansion budget. However, elements such as the side walk treatment can be expensive as proposed, as it is hand scored. Ms. Rose distributed the budget information that has the cost of the artists' fees and design/concept with some installation is around $30,000, the annual REET budget allocation for Public Art Ms. Rose stated that at this time, the artists' proposal is an introduction to their overall concept and represents several options for the final proposal. The final proposed design, which sidewalk elements are used depends on how much of the Public Works budget can be captured. Ms. Backus asked if there are opportunities for donations. Ms. Rose stated this project is already under way, but it could be broken into two phases of fabrication and/or installation if additional funds could be secured. The Committee discussed the sidewalk treatments and they all liked the dragonfly element in the sidewalk, as this would attract walkers with children. The vertical element is good but would not necessarily be an element that needs to be part of the construction budget of the sidewalk. The Committee stated they are more concerned with the sidewalks and crosswalks and that they continue toward the AEP. It would be nice to get the work done in conjunction with Public Works and the West Main Street project. Also, any treatment that is used needs to have a long life. The Committee discussed the paint and the stencil options for the cross walk at the Interurban Trail and this would be a maintenance option to add to the parks department budget. The Committee discussed sidewalk treatment towards C Street and connecting the Interurban Trail to the train station. Also, that would bring people to the downtown area. Page 11 Planning & Community Development Committee Minutes MAY 8, 2006 The Committee liked the concept of the dragonfly treatment in the sidewalk. Ms. Rose stated the bollards can also be installed later, along with the other vertical elements. VI. INFORMATION A. PCDC Status Matrix VII. OLD BUSINESS Chair Norman asked if there is any new information on the Veterans Park Building. Mayor Lewis stated that a new partner has come in with funding and there will be someone at the building through the week. VIII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:36 p.m. APPROVEDTHE.2;7~AYOF )11~ ;?tJtJ6 Page 12