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HomeMy WebLinkAbout07-10-2006 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE July 10, 2006 Minutes I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Vice Chair Gene Cerino, Member Nancy Backus. Also present were Planning, Building, and Community Development Director Paul Krauss, Public Works Director Dennis Dowdy, Chief of Public Safety Jim Kelly, IS Director Lorrie Rempher, Community Development Administrator David Osaki, Development Services Coordinator Steven Pilcher, Building Division Manager Jim Tinner, Parks Planning and Development Manager Dan Scamporlina, Senior Planner Elizabeth Chamberlain, Senior Planner Jeff Dixon, Planner Stacey Borland, Economic Development Manager Dave Baron, Mayor Pete Lewis and Planning Secretary Carolyn Brown. Citizens - Mark Kayser with United States Gypsum; Merlin Wiese, Rainier Audubon Society, Dorothy Bouta and son. II. APPROVAL OF MINUTES A. Minutes of the June 26, 2006 Meeting were approved as read. Vice Chair Cerino moved to accept the minutes, Member Backus second. Motion approved unanimously. 3-0. III. ACTION A. ANX 06-0007 is regarding a ten (10) percent annexation petition. The properties are located at the southeast corner of the intersection of 116th Avenue SE and SE 316th Street. Planner Mandeville stated staff is asking the Planning and Community Development Committee (PC DC) to consider annexation of 25 parcels located at the southeast corner of 116th Avenue South and SE 316th Street. The area is about 5.6 acres. Pavel Kubay, along with three neighbors, has petitioned the City for annexation. Mr. Mandeville stated that at this time, staff is recommending rejection of the application. Staff would like the City Council to wait until the population of the Lea Hill area is determined and confirmed by King County. At this time the State and King County are in the Page 1 Plannina and Community Development Committee Minutes July 10, 2006 process of verifying population for the unincorporated portion of Lea Hill, which is estimated as 10,400. If this property were annexed at this time. the 10,000 threshold for determining City eligibility for financial benefits could be threatened. The signatures will be valid for 6 months. If the application is held in a pending status "the signatures could expire before the issue is resolved. Chair Norman asked if there were any comments from the audience. No one in the audience responded. Chair Norman concluded that this annexation petition should wait until the State verifies the population count in Lea Hill. Mr. Osaki provided brief background information on cities' ability to annex large areas throughout the County. In order to make it easier, state legislation was passed to help cities financially over a 10 year period. With a minimum potential annexation area population of 10,000 required to utilize this legislation, the City needs to be sure that at least that threshold is satisfied when moving forward with a large annexation and needs to be sure the State will accept the city's population estimate methodology. Vice Chair Cerino made a motion to concur with staff's recommendation to deny ANN06-0007 at this time, Member Backus second and Chair Norman concurred. B. Resolution No. 4054 is an agreement with King County for Fenster Property Phase 2. Mr. Scamporlina provided the background on the agreement and said the City of Auburn and King County have historically entered into agreements for the operation maintenance of the existing Green River levees, including the area located on the Fenster property. Mr. Scamporlina stated the City has a $750,000 grant to do the work. Mayor Lewis added that this could turn out to be a project done within the Green River flood control plan. . Vice Chair Cerino moved to forward Resolution No. 4054 forward to City Council, Member Backus second. Motion approved unanimously. 3-0 C. Ordinance No. 6033. Amendments to ACC Chapter 18.32 (M1, Light Industrial) and ACC Chapter 18.34 (M2, Heavy Industrial District) Industrial Zones Code Amendment was presented by Planner Borland. Last fall, under direction of the PCDC, staff began working to develop code amendments for the industrial zones. The amendments will allow a greater range of permitted uses, primarily commercial uses, in the Industrial (M1 and Page 2 Plannina and Community Development Committee Minutes July 10, 2006 M2) zones. Ms. Borland explained the process and that the amendments will eliminate the administrative use permit process. The changes have also simplified the code. The changes are also consistent with the comprehensive plan. Ms. Borland stated that the Planning Commission held a Public Hearing June 6, 2006 and had one individual speak to the amendments. The Planning Commission unanimously approved the amendments. Also, the Public Works Committee reviewed the ordinance at their meeting earlier today. Ms. Backus asked for more clarification about former items S & T - page 4 of 13 and if they were not being allowed anymore. Ms. Borland answered that the items have been incorporated into other items to streamline the regulation. The PCD Committee briefly discussed sexually oriented businesses and where they are allowed. Chair Norman noted that the City is not taking anything away from the code, but just redefining what is allowed and where. Vice Chair Cerino moved to forward Ordinance No. 6033 forward to City Council, Member Backus second. Motion approved unanimously. 3-0 D. Addressing Status/Information was discussed by Building Division Manager Jim Tinner and Director of Planning, Building and Community Paul Krauss. Mr. Krauss provided back ground on the addressing process. Staff has been meeting to discuss the process internally and a flow chart of the process has been developed. Staff found that in the Lakeland area some addresses just didn't fit the established addressing grid. The City worked with Valley Com to put a temporary patch into the emergency system. In January, the City Council adopted a new policy to set up an addressing committee to review address assignments for new developments. In addition, addresses now cannot be changed without a City Council public hearing process. Mr. Krauss said that tonight, staff is bringing to the attention of the PCD Committee 91 addresses in the Lakeland area that ought to be changed according to the addressing grid. This will also go to Municipal Services Committee meeting on Monday, July 17. The City Council will then have a public hearing on a special night in the Lakeland area to consider the proposed changes. Page 3 Plannina and Community Development Committee Minutes July 10, 2006 Mayor Lewis stated the problem came up at the end of last year and at time an attempt was made to fix the problem. Mayor Lewis said the City Council must be involved in any changes. The City staff has been working for 6 months to come up with a solution and in the meantime, patches were put in place. The Post Office has agreed, in writing, to honor both the old address and the new address for 12 months. Mayor Lewis added that once the immediate problem was taken care of, the City wants to be very sure of the accuracy before an address is assigned. Sample letters were included in the meeting packet. The PCD Committee reviewed how people would be notified and who would be notified. For example, the packet mailed to affected property owners would include letters the property owner can send to a mortgage company. Mayor Lewis provided a brief history of the core of Auburn addressing. Mayor Lewis noted that addressing changes have been going on for years and this is not an unusual process, but just that it has been a long time since a new area of this magnitude has happened. Mayor Lewis also stated that parts of the City still have address names that were assigned by the county. There was discussion of the agency notification list. Building Division Manager Tinner provided maps to show the location of the Lakeland Hills streets. Mr. Tinner stated that staff drove around the entire area and all addresses were hand written and verified. Mr. Tinner said that some addresses had minor problems, such as the different spelling of Wy or Way. He said the map also shows building outlines for non-single family projects. Mr. Krauss added that the City needs to be sure the proper identifiers are in place. He also noted that some street names even in the older part of town do not make sense. Mr. Tinner added that the City's GIS department has been making changes and updating information as problems are noted. Mr. Tinner said one notable mistake was naming a block in Lakeland as the 6100 block of 61S\ which would actually place the street out toward Enumclaw. Mr. Tinner added that most errors in the system were input errors such as spelling, abbreviations, a street being named a Loop not really being a loop, etc. Mr. Tinner said there have been instances where the city assigned addresses and the developer changed it without asking the City. All City inspectors have now been instructed to verify the address on a building is what was assigned at the time of making a final inspection. Also, for example, sometimes a building is put up or an addition is made without permits and the owner makes the house number %. Mr. Tinner noted that the errors in Lakeland are fairly clustered and there have been specific problems. Page 4 Plannina and Community Development Committee Minutes July 10, 2006 Mr. Krauss said staff is currently reviewing past plat applications that have not been finalized and also, annexations going back to five years. Mr. Krauss displayed a flow chart for the Committee, which tracked the addressing procedures. With the new process, anything that happens results in the permit data base being updated, along with the accounting system, Valley Com and any other database that is connected. Items of particular attention are plats, short plats, tenant improvements - whether the improvement is for more area or taking area away, annexations, and subdivisions. The information is submitted to the individual departments such as GIS, Public Works, and Utility/Finance. Reports will then be run and verified. Finance Director Shelley Coleman added that this will be a good process and has everybody involved and it will enable everyone to be on the same page with the parcel and the address number. Ms. Backus asked how the patch for Valley Com is working and is there any concern for public safety. Chief of Public Safety Jim Kelly answered that the information has been entered into the system and will give driving directions. The process now has a mechanism to report any anomaly back to building and other departments with an interest. Chair Norman said the discussion will continue with item A under item IV of the agenda as staff provides the information on street naming. IV. DISCUSSION A. Street naming was discussed by Mr. Tinner and Mr. Krauss. Mr. Krauss said that the ACC specifies and allows staff to come up with the names that are assigned to streets. The code states the letters A through Z should be used. Mr. Tinner said that when the West Hill area is annexed, the City could stay with the County street naming system. The other option would be to use the way the Lakeland area is assigned a street name. Staff will need input from the City Council. Chair Norman asked if the County system works and will it work for the city. Mr. Tinner answered that the County system works very well and the Police Department does not have a problem with the County numbering system. Mayor Lewis wondered if one option is easier for staff to deal with. Mr. Tinner stated that staff would like to stay with the county grid system. Mayor Lewis added this would have to have Council action. Mr. Krauss said staff could draft an amendment to the existing ordinance to allow staff to use the County system. Page 5 Plannina and Community Development Committee Minutes July 10, 2006 Chair Norman concluded the PCD Committee will defer to staff and go with the County system. B. 2006 Comprehensive Plan Amendments were presented by Senior Planner Elizabeth Chamberlain. Senior Planner Chamberlain provided a map with the locations of the 2006 Comprehensive Plan map amendments. Ms. Chamberlain reminded the PCD Committee that at the June 26 PCD meeting, staff said they would return after the Committee had a chance to suggest additional map amendments. Ms. Chamberlain said tonight she will discuss the proposed changes in a little more detail. Staff has drafted an table outlining the proposed amendments that correspond with the map. Ms. Chamberlain added she will discuss some of the changes in a group as they are all similar. Amendments 1 through 12 are all parcels that are city owned. Some are wetlands, storm drainage, or similar areas. These will be changed to Public/ Quasi Public. The sites are relatively clustered in different corners of the city. Area 13 is a parcel across the street from city hall which has been purchased by the hospital. This will change to downtown. Areas 14 through24 are sites with Industrial uses and are proposed to be Light or Heavy Commercial designations. Areas 14 and 15 are east and west of Emerald Downs Area16 a Light Industrial property near 30th NE and I NE Area 17 a Light Industrial site near 1 ih NE and Auburn Way N Area 18 is a Light Industrial site with three small parcels located at C NW between 3rd NW and 6th NW. Mayor Lewis added that if the designation stays as it is, the PCD Committee can come back to visit it later and decide on a change. Mr. Krauss noted that a rail spur still exists in that area. Areas19 and 20; 19 is Light Industrial and is located south of SR 18 at the end of 8th SW; 20 is Public Quasi Public and are the GSA Ball field, Auburn School bus barn, Supervalue cold storage warehouse, and a city owned property that houses M&O. Staff proposes for heavy commercial in both areas. Area 21 Along A Street SE - the Utility Vault Co. proposed to be Heavy Commercial Page 6 Plannina and Community Development Committee Minutes July 10, 2006 Area 22 A Street SE auto auction area to proposed Heavy Commercial. Possibly looking at a residential designation for the parcels that extend into the residential areas to the east. Area 23 is property located adjacent to the White River on Oravetz Place SE. This is proposed to be light commercial. . Area 24 is near downtown, but west of D Street NW, the West Auburn High School area. This is proposed to be Downtown. Area 25 is at the far south end of the city limits past Lakeland Hills. Bounded by Forest Canyon Road to the south, Sumner-Tapps and Driftwood Point to the east and Sumner City limits to the west. This area is designated an urban growth area by Pierce County. Mr. Krauss spoke on the timing on the annexation of the Lake Tapps area. The City will meet with Sumner next week and schedule a meeting with staff from Bonney Lake. At that time they (the three cities) will work on a plan to determine who will be responsible for water, sewer, and roads. There are several developments within this area, either under review or construction, that will have access through Lakeland Hills. C. Update on A Street SE Corridor Open House was presented by Senior Planner Jeff Dixon. Mr. Dixon stated that on June 20 an open house at the Terminal Park Elementary was held regarding the A Street SE corridor. The neighborhood was notified along with property owners in the study area. Mobile home parks and businesses were also included. Mr. Dixon said that staff tried to focus on the land use changes along the A Street SE corridor along the east side. Mr. Dixon said they also brought the attendees up to speed on what is happening in and around the City. A lot of information was provide to the attendees.. Staff also provided a survey form and asked attendees to return the survey by the end of the month. The survey included questions about the depth of the commercial area and a what people would like to see in the transitional zone. Mr. Dixon stated that about 30 people signed in on the sign up sheet. So far 11 people have returned the survey. Member Cerino noted that some people he talked to did not return the survey because they were very satisfied with the direction the City was going. Mr. Dixon said the meeting had an informative format, with a structured portion and then question and answer session. Transportation staff was present and spoke about congestion and problematic intersections. Park Page 7 Plannina and Community Development Committee Minutes July 10, 2006 Department staff spoke, also. Councilmembers Cerino, Singer and Wagner and Planning Commissioner Roland were also in attendance. Mr. Krauss added that the City is working to stay true to the Terminal Park Plan. Mr. Dixon distributed a summary of the responses to the survey that were received. Most of the people thought they would want C1 or C3. Mr. Dixon briefly explained the moratorium that is now in place. Staff will now determine how to move forward at this point. The City may decide to mail the survey out to all addresses. Discussed putting the survey on the City's web page. Mr. Dixon stated there have not been too many calls from the public since the meeting, just a few from business and property owners. Mr. Krauss stated that the attendees were informed at the meeting that there would be a public hearing in the fall and that will be coming before the City Council. Mayor Lewis added that the area is defined as with a recommended change to (the proposed zones). Mr. Osaki stated staff will bring more information back to the next PCD meeting. Mr. Krauss said staff should have a map with alignments and specifics. D. Environmental Park (EP) District Zoning Code Amendment and Rezone was reviewed by Planner Stacey Borland. Ms. Borland stated the City held an open house in May and about 30 members of the public attended. On June 6th the Planning Commission held a public hearing, at which 7 people testified. Many were the same people who attended the open house. At the open house there was more interest in the area east near the West Auburn High School. The focus seemed to be near the High School and not the AEP. The Planning Commission recommended approval of the zoning code amendments and rezone. Staff wanted the PCD Committee to review one comment received regarding allowing a small warehouse/distribution business. If this is to be included it should be made equitable to the manufacturing portion of the revised code where there is limited outdoor storage. The PCD Committee discussed trying to justify doing this for one business and not for all. Ms. Borland said the Planning Commission voted in favor of the rezone which did not have to go before the Hearing Examiner. Page 8 Plannina and Community Development Committee Minutes July 10, 2006 Ms. Borland stated the code amendment has to be reviewed by the state for 60 days and there is about 2 weeks left in the review period. Staff would like to bring this back to the PCD Committee as an action item at their next meeting. Chair Norman polled the Committee and asked if this was ready to be reviewed as an action item. The PCD agreed. V. INFORMATION A. PCDC Status Matrix Mr. Osaki is currently working on a new format for the matrix. VI. OLD BUSINESS VII. ADJOURNMENT. There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:55 p.m. APPROVEDTHE 815 DAYOcfv4rJC?, I .~ U:~~ Carolyn B own, Secretary Page 9