HomeMy WebLinkAbout07-10-2006
PLANNING & COMMUNITY
DEVELOPMENT
COMMITTEE
July 10, 2006
Minutes
I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council
Chambers located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn, WA. Committee members present were: Vice Chair Gene Cerino,
Member Nancy Backus. Also present were Planning, Building, and Community
Development Director Paul Krauss, Public Works Director Dennis Dowdy, Chief
of Public Safety Jim Kelly, IS Director Lorrie Rempher, Community Development
Administrator David Osaki, Development Services Coordinator Steven Pilcher,
Building Division Manager Jim Tinner, Parks Planning and Development
Manager Dan Scamporlina, Senior Planner Elizabeth Chamberlain, Senior
Planner Jeff Dixon, Planner Stacey Borland, Economic Development Manager
Dave Baron, Mayor Pete Lewis and Planning Secretary Carolyn Brown.
Citizens - Mark Kayser with United States Gypsum; Merlin Wiese, Rainier
Audubon Society, Dorothy Bouta and son.
II. APPROVAL OF MINUTES
A. Minutes of the June 26, 2006 Meeting were approved as read. Vice Chair
Cerino moved to accept the minutes, Member Backus second.
Motion approved unanimously. 3-0.
III. ACTION
A. ANX 06-0007 is regarding a ten (10) percent annexation petition. The
properties are located at the southeast corner of the intersection of 116th
Avenue SE and SE 316th Street.
Planner Mandeville stated staff is asking the Planning and Community
Development Committee (PC DC) to consider annexation of 25 parcels
located at the southeast corner of 116th Avenue South and SE 316th Street.
The area is about 5.6 acres. Pavel Kubay, along with three neighbors, has
petitioned the City for annexation. Mr. Mandeville stated that at this time,
staff is recommending rejection of the application. Staff would like the City
Council to wait until the population of the Lea Hill area is determined and
confirmed by King County. At this time the State and King County are in the
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July 10, 2006
process of verifying population for the unincorporated portion of Lea Hill,
which is estimated as 10,400. If this property were annexed at this time. the
10,000 threshold for determining City eligibility for financial benefits could be
threatened. The signatures will be valid for 6 months. If the application is
held in a pending status "the signatures could expire before the issue is
resolved.
Chair Norman asked if there were any comments from the audience. No
one in the audience responded. Chair Norman concluded that this
annexation petition should wait until the State verifies the population count in
Lea Hill.
Mr. Osaki provided brief background information on cities' ability to annex
large areas throughout the County. In order to make it easier, state
legislation was passed to help cities financially over a 10 year period. With a
minimum potential annexation area population of 10,000 required to utilize
this legislation, the City needs to be sure that at least that threshold is
satisfied when moving forward with a large annexation and needs to be sure
the State will accept the city's population estimate methodology.
Vice Chair Cerino made a motion to concur with staff's recommendation
to deny ANN06-0007 at this time, Member Backus second and Chair
Norman concurred.
B. Resolution No. 4054 is an agreement with King County for Fenster Property
Phase 2. Mr. Scamporlina provided the background on the agreement and
said the City of Auburn and King County have historically entered into
agreements for the operation maintenance of the existing Green River
levees, including the area located on the Fenster property. Mr. Scamporlina
stated the City has a $750,000 grant to do the work. Mayor Lewis added
that this could turn out to be a project done within the Green River flood
control plan. .
Vice Chair Cerino moved to forward Resolution No. 4054 forward to City
Council, Member Backus second.
Motion approved unanimously. 3-0
C. Ordinance No. 6033. Amendments to ACC Chapter 18.32 (M1, Light
Industrial) and ACC Chapter 18.34 (M2, Heavy Industrial District) Industrial
Zones Code Amendment was presented by Planner Borland.
Last fall, under direction of the PCDC, staff began working to develop code
amendments for the industrial zones. The amendments will allow a greater
range of permitted uses, primarily commercial uses, in the Industrial (M1 and
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M2) zones. Ms. Borland explained the process and that the amendments
will eliminate the administrative use permit process. The changes have also
simplified the code. The changes are also consistent with the
comprehensive plan.
Ms. Borland stated that the Planning Commission held a Public Hearing
June 6, 2006 and had one individual speak to the amendments. The
Planning Commission unanimously approved the amendments. Also, the
Public Works Committee reviewed the ordinance at their meeting earlier
today.
Ms. Backus asked for more clarification about former items S & T - page 4
of 13 and if they were not being allowed anymore. Ms. Borland answered
that the items have been incorporated into other items to streamline the
regulation. The PCD Committee briefly discussed sexually oriented
businesses and where they are allowed.
Chair Norman noted that the City is not taking anything away from the code,
but just redefining what is allowed and where.
Vice Chair Cerino moved to forward Ordinance No. 6033 forward
to City Council, Member Backus second.
Motion approved unanimously. 3-0
D. Addressing Status/Information was discussed by Building Division
Manager Jim Tinner and Director of Planning, Building and Community Paul
Krauss.
Mr. Krauss provided back ground on the addressing process. Staff has
been meeting to discuss the process internally and a flow chart of the
process has been developed. Staff found that in the Lakeland area some
addresses just didn't fit the established addressing grid. The City worked
with Valley Com to put a temporary patch into the emergency system. In
January, the City Council adopted a new policy to set up an addressing
committee to review address assignments for new developments. In
addition, addresses now cannot be changed without a City Council public
hearing process.
Mr. Krauss said that tonight, staff is bringing to the attention of the PCD
Committee 91 addresses in the Lakeland area that ought to be changed
according to the addressing grid. This will also go to Municipal Services
Committee meeting on Monday, July 17. The City Council will then have a
public hearing on a special night in the Lakeland area to consider the
proposed changes.
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Mayor Lewis stated the problem came up at the end of last year and at time
an attempt was made to fix the problem. Mayor Lewis said the City Council
must be involved in any changes. The City staff has been working for 6
months to come up with a solution and in the meantime, patches were put in
place. The Post Office has agreed, in writing, to honor both the old address
and the new address for 12 months. Mayor Lewis added that once the
immediate problem was taken care of, the City wants to be very sure of the
accuracy before an address is assigned.
Sample letters were included in the meeting packet. The PCD Committee
reviewed how people would be notified and who would be notified. For
example, the packet mailed to affected property owners would include letters
the property owner can send to a mortgage company.
Mayor Lewis provided a brief history of the core of Auburn addressing.
Mayor Lewis noted that addressing changes have been going on for years
and this is not an unusual process, but just that it has been a long time since
a new area of this magnitude has happened. Mayor Lewis also stated that
parts of the City still have address names that were assigned by the county.
There was discussion of the agency notification list.
Building Division Manager Tinner provided maps to show the location of the
Lakeland Hills streets. Mr. Tinner stated that staff drove around the entire
area and all addresses were hand written and verified. Mr. Tinner said that
some addresses had minor problems, such as the different spelling of Wy or
Way. He said the map also shows building outlines for non-single family
projects.
Mr. Krauss added that the City needs to be sure the proper identifiers are in
place. He also noted that some street names even in the older part of town
do not make sense. Mr. Tinner added that the City's GIS department has
been making changes and updating information as problems are noted. Mr.
Tinner said one notable mistake was naming a block in Lakeland as the
6100 block of 61S\ which would actually place the street out toward
Enumclaw. Mr. Tinner added that most errors in the system were input
errors such as spelling, abbreviations, a street being named a Loop not
really being a loop, etc. Mr. Tinner said there have been instances where
the city assigned addresses and the developer changed it without asking the
City. All City inspectors have now been instructed to verify the address on a
building is what was assigned at the time of making a final inspection. Also,
for example, sometimes a building is put up or an addition is made without
permits and the owner makes the house number %. Mr. Tinner noted that
the errors in Lakeland are fairly clustered and there have been specific
problems.
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Mr. Krauss said staff is currently reviewing past plat applications that have
not been finalized and also, annexations going back to five years. Mr.
Krauss displayed a flow chart for the Committee, which tracked the
addressing procedures. With the new process, anything that happens
results in the permit data base being updated, along with the accounting
system, Valley Com and any other database that is connected. Items of
particular attention are plats, short plats, tenant improvements - whether the
improvement is for more area or taking area away, annexations, and
subdivisions. The information is submitted to the individual departments
such as GIS, Public Works, and Utility/Finance. Reports will then be run and
verified.
Finance Director Shelley Coleman added that this will be a good process
and has everybody involved and it will enable everyone to be on the same
page with the parcel and the address number.
Ms. Backus asked how the patch for Valley Com is working and is there any
concern for public safety. Chief of Public Safety Jim Kelly answered that the
information has been entered into the system and will give driving directions.
The process now has a mechanism to report any anomaly back to building
and other departments with an interest.
Chair Norman said the discussion will continue with item A under item IV of
the agenda as staff provides the information on street naming.
IV. DISCUSSION
A. Street naming was discussed by Mr. Tinner and Mr. Krauss. Mr. Krauss
said that the ACC specifies and allows staff to come up with the names that
are assigned to streets. The code states the letters A through Z should be
used. Mr. Tinner said that when the West Hill area is annexed, the City
could stay with the County street naming system. The other option would be
to use the way the Lakeland area is assigned a street name. Staff will need
input from the City Council.
Chair Norman asked if the County system works and will it work for the city.
Mr. Tinner answered that the County system works very well and the Police
Department does not have a problem with the County numbering system.
Mayor Lewis wondered if one option is easier for staff to deal with. Mr.
Tinner stated that staff would like to stay with the county grid system. Mayor
Lewis added this would have to have Council action. Mr. Krauss said staff
could draft an amendment to the existing ordinance to allow staff to use the
County system.
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Chair Norman concluded the PCD Committee will defer to staff and go with
the County system.
B. 2006 Comprehensive Plan Amendments were presented by Senior
Planner Elizabeth Chamberlain.
Senior Planner Chamberlain provided a map with the locations of the 2006
Comprehensive Plan map amendments. Ms. Chamberlain reminded the
PCD Committee that at the June 26 PCD meeting, staff said they would
return after the Committee had a chance to suggest additional map
amendments. Ms. Chamberlain said tonight she will discuss the proposed
changes in a little more detail. Staff has drafted an table outlining the
proposed amendments that correspond with the map. Ms. Chamberlain
added she will discuss some of the changes in a group as they are all
similar.
Amendments 1 through 12 are all parcels that are city owned. Some are
wetlands, storm drainage, or similar areas. These will be changed to Public/
Quasi Public. The sites are relatively clustered in different corners of the
city.
Area 13 is a parcel across the street from city hall which has been
purchased by the hospital. This will change to downtown.
Areas 14 through24 are sites with Industrial uses and are proposed to be
Light or Heavy Commercial designations.
Areas 14 and 15 are east and west of Emerald Downs
Area16 a Light Industrial property near 30th NE and I NE
Area 17 a Light Industrial site near 1 ih NE and Auburn Way N
Area 18 is a Light Industrial site with three small parcels located at C NW
between 3rd NW and 6th NW. Mayor Lewis added that if the designation
stays as it is, the PCD Committee can come back to visit it later and decide
on a change. Mr. Krauss noted that a rail spur still exists in that area.
Areas19 and 20; 19 is Light Industrial and is located south of SR 18 at the
end of 8th SW; 20 is Public Quasi Public and are the GSA Ball field, Auburn
School bus barn, Supervalue cold storage warehouse, and a city owned
property that houses M&O. Staff proposes for heavy commercial in both
areas.
Area 21 Along A Street SE - the Utility Vault Co. proposed to be Heavy
Commercial
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Area 22 A Street SE auto auction area to proposed Heavy Commercial.
Possibly looking at a residential designation for the parcels that extend into
the residential areas to the east.
Area 23 is property located adjacent to the White River on Oravetz Place
SE. This is proposed to be light commercial. .
Area 24 is near downtown, but west of D Street NW, the West Auburn
High School area. This is proposed to be Downtown.
Area 25 is at the far south end of the city limits past Lakeland Hills.
Bounded by Forest Canyon Road to the south, Sumner-Tapps and
Driftwood Point to the east and Sumner City limits to the west. This area is
designated an urban growth area by Pierce County.
Mr. Krauss spoke on the timing on the annexation of the Lake Tapps area.
The City will meet with Sumner next week and schedule a meeting with staff
from Bonney Lake. At that time they (the three cities) will work on a plan to
determine who will be responsible for water, sewer, and roads. There are
several developments within this area, either under review or construction,
that will have access through Lakeland Hills.
C. Update on A Street SE Corridor Open House was presented by
Senior Planner Jeff Dixon.
Mr. Dixon stated that on June 20 an open house at the Terminal Park
Elementary was held regarding the A Street SE corridor. The neighborhood
was notified along with property owners in the study area. Mobile home
parks and businesses were also included.
Mr. Dixon said that staff tried to focus on the land use changes along the A
Street SE corridor along the east side. Mr. Dixon said they also brought the
attendees up to speed on what is happening in and around the City. A lot of
information was provide to the attendees.. Staff also provided a survey form
and asked attendees to return the survey by the end of the month. The
survey included questions about the depth of the commercial area and a
what people would like to see in the transitional zone.
Mr. Dixon stated that about 30 people signed in on the sign up sheet. So far
11 people have returned the survey. Member Cerino noted that some
people he talked to did not return the survey because they were very
satisfied with the direction the City was going.
Mr. Dixon said the meeting had an informative format, with a structured
portion and then question and answer session. Transportation staff was
present and spoke about congestion and problematic intersections. Park
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Department staff spoke, also. Councilmembers Cerino, Singer and Wagner
and Planning Commissioner Roland were also in attendance. Mr. Krauss
added that the City is working to stay true to the Terminal Park Plan.
Mr. Dixon distributed a summary of the responses to the survey that were
received. Most of the people thought they would want C1 or C3. Mr. Dixon
briefly explained the moratorium that is now in place.
Staff will now determine how to move forward at this point. The City may
decide to mail the survey out to all addresses. Discussed putting the survey
on the City's web page. Mr. Dixon stated there have not been too many
calls from the public since the meeting, just a few from business and
property owners. Mr. Krauss stated that the attendees were informed at the
meeting that there would be a public hearing in the fall and that will be
coming before the City Council.
Mayor Lewis added that the area is defined as with a recommended change
to (the proposed zones).
Mr. Osaki stated staff will bring more information back to the next PCD
meeting. Mr. Krauss said staff should have a map with alignments and
specifics.
D. Environmental Park (EP) District Zoning Code Amendment and
Rezone was reviewed by Planner Stacey Borland.
Ms. Borland stated the City held an open house in May and about 30
members of the public attended. On June 6th the Planning Commission
held a public hearing, at which 7 people testified. Many were the same
people who attended the open house. At the open house there was more
interest in the area east near the West Auburn High School. The focus
seemed to be near the High School and not the AEP.
The Planning Commission recommended approval of the zoning code
amendments and rezone.
Staff wanted the PCD Committee to review one comment received regarding
allowing a small warehouse/distribution business. If this is to be included it
should be made equitable to the manufacturing portion of the revised code
where there is limited outdoor storage.
The PCD Committee discussed trying to justify doing this for one business
and not for all.
Ms. Borland said the Planning Commission voted in favor of the rezone
which did not have to go before the Hearing Examiner.
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Ms. Borland stated the code amendment has to be reviewed by the state for
60 days and there is about 2 weeks left in the review period. Staff would like
to bring this back to the PCD Committee as an action item at their next
meeting.
Chair Norman polled the Committee and asked if this was ready to be
reviewed as an action item. The PCD agreed.
V. INFORMATION
A. PCDC Status Matrix
Mr. Osaki is currently working on a new format for the matrix.
VI. OLD BUSINESS
VII. ADJOURNMENT.
There being no further business to come before the Planning and Community
Development Committee, the meeting was adjourned at 6:55 p.m.
APPROVEDTHE 815 DAYOcfv4rJC?,
I .~ U:~~
Carolyn B own, Secretary
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