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HomeMy WebLinkAbout08-14-2006 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE August 14, 2006 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:07 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Gene Cerino, Member Nancy Backus. Also present were Interim Planning, Building and Development Director David Osaki, Parks, Arts and Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Building Division Manager Jim Tinner, Development Services Coordinator Steve Pilcher, Cultural Arts Coordinator Laurie Rose, Economic Development Planner AI Hicks, City Traffic Engineer Laura Philpot, Economic Development Manager Dave Baron, Senior Planner Jeff Dixon, Planner Stacey Borland, Mayor Pete Lewis, and Planning Secretary Carolyn Brown. Audience: Denise Stiffarm with the Federal Way School District; Gary Venn with Utility Vault. II. APPROVAL OF MINUTES Minutes of the July 24,2006 Meeting were approved as read. Member Cerino moved to accept the minutes, Member Backus second. Motion approved unanimously. 3-0 III. DISCUSSION A. August 3, 2006 King County Letter - Potential Annexation Area Mayor Lewis led the discussion regarding the current offer from King County regarding conditions of annexation. Mayor Lewis stated he is bringing this letter to Committee and is asking for input from Council members. The PCD Committee discussed the cost of annexation and the money available from King County, which will need to be divided up Page 1 Planning & Community Development Committee Minutes August 14, 2006 among all jurisdictions. Mayor Lewis stated the City is prepared to go ahead. The Committee briefly discussed the urban separator, which is described as low density growth areas in urban areas in order to separate different jurisdictions. Interim Planning, Building and Development Director David Osaki distributed a map of the area that defined the urban separator. The Committee discussed density in the area. Public Works Director Dennis Dowdy stated there will be insufficient funds for the work that needs to be done on the streets on the East and West Hill areas. Mr. Dowdy stated the total network of streets is about 16 miles and the estimated cost would be about $6 million. Mr. Dowdy added the Public Works Committee suggested the costs could be spread over a period of years. IV. ACTION A. Ordinance No. 6038 - Street Names and Building Numbering Building Official Tinner stated the main thrust is to enable the City to have a system for naming streets that are annexed into the City or are being created in areas beyond the valley floor. The staff recommendation is to use the King County system in these areas. The proposed ordinance changes will also apply to areas in the City where streets were named contrary to the existing City Code. Mr. Tinner gave the example that an area on Auburn Way South east of the Casino has streets with tree names and staff would like to continue as in the past. The Committee discussed the fact that there is no uP" Street but instead the name is Pike Street. The new development River Sand is in line for that street name. Mr. Tinner noted that the system is quite scientific. Member Cerino moved to forward Ordinance No. 6038 as presented and discussed to City Council, Member Backus second. Motion approved unanimously. 3-0 Page 2 Planning & Community Development Committee Minutes August 14, 2006 B. Ordinance No. 6042 - Federal Way School Impact Fee Request Mr. Osaki provided background on the school district's impact fee request. He stated there are four school districts that serve in the city limits. At this time, three of the districts have impact fees set by city code. Mr. Osaki said the City Council has entered into an interlocal agreement with the Federal Way School District earlier this year for the collection of school impact fees on their (school district's behalf). Mr. Osaki added that the Public Works Committee has reviewed the proposed ordinance and is in favor. Member Cerino moved to forward Ordinance No. 6042 as presented and discussed to City Council, Member Backus second. Motion approved unanimously. 3-0 C. Resolution No. 4077 - West Main Street Integrated Public Arts Program. Artist Contract Agreement Cultural Arts Coordinator Laurie Rose provided a display of the concept for the West Main Street art work. Ms. Rose stated the dragon fly design has been chosen. She added that staff is ready to move forward with the contract.. The PCD Committee discussed the art work and how it will coincide with the work on West Main Street that will be done by Public Works Department. Ms Rose stated the ordinance presented tonight is for three phases of the whole public art project, starting with sidewalk treatments. Member Cerino moved to forward Resolution No. 4477 with changes as discussed in Committee to City Council, Member Backus second. Motion approved unanimously. 3-0 v. DISCUSSION A. Discussed earlier ( See above.) B. 2007-2012 I 6-Year Transportation Improvement Plan. City Traffic Engineer Laura Philpot presented the Draft 6-Year Transportation Improvement Plan (TIP) for 2007-2012 and briefly Page 3 Planning & Community Development Committee Minutes August 14, 2006 discussed the differences and changes from the 2006-2011 plan adopted in 2005. There have been a number of projects completed in 2005 and therefore, removed from the plan such as Auburn Way South Safety Improvements and the 3rd Street SE/Cross Street SE Project Ms. Philpot reviewed several of the new projects added to the TIP. Some of the projects added are Kersey Way and Oravetz Road intersection improvements, a signal at 8th and R Street NE, and improvements to the signal at Auburn Way Nand 1 st Street NE, which is one of the oldest signals in the City. Ms. Philpot discussed some of the non-motorized improvements such as a pedestrian crossing near Auburn Way South and Dogwood. The feasibility study for a non-motorized trail along the west edge of A Street SE has been removed from the TIP. BNRR and the City are working to come up with screening along the roadway. Public Works also removed the feasibility study for a non-motorized trail along Kersey Way as separate project, as it is combined with the new project on the TIP to widen Kersey Way from Oravetz Road to the southern city limits.. Ms. Philpot stated that the revised TIP would be presented again at the next Public Works Committee to request it move forward to the full Council for formal adoption. Chair Norman requested that committee members email comments to Ms. Philpot after having a chance to review the plan in detail. Ms. Philpot will email the committee with a reminder and a due date for comments. C. Public Art Assessment - Study of the 4Culture Field Assessment. Cultural Arts Coordinator Laurie Rose, presented a field assessment packet on the City's 20 public art pieces. She stated some of the art work is in need of repair and maintenance. Parks Director Daryl Faber added some things parks staff can take care, but some repairs need a professional touch. He stated that one case is point is the B Street plaza mural paint, which needs attention. Ms. Rose added that the City needs to have a formal accession/ deaccession policy for future acquisitions and in the event the City decides to retire a piece. Chair Norman noted she is glad to see this assessment as the City needs to take care of it's art collection. Page 4 Planning & Community Development Committee Minutes Auaust14,2006 The PCD Committee discussed funding and Mr. Faber said the funding this year was from the study. There was also some discussion regarding the stability of some of the pieces, especially downtown. D. AEP Moratorium Area - Area East of UP railroad tracks - Planner Stacey Borland provided a brief recap of the moratorium stating the moratorium, which has been in place since February, was recently extended for 6 more months. A public hearing on the extension of the moratorium is scheduled for the August 21, 2006 Council meeting. Ms. Borland added that the moratorium was also on the agenda of the Committee of the Whole. The PCD Committee discussed the remaining area subject to the moratorium. Mr. Osaki added that after the public hearing if the Council wants to modify the area of the moratorium, then a resolution reflecting council direction can be brought back the following meeting. E. A Street SE Study/Plan Amendments. Senior Planner Jeff Dixon said staff is seeking committee direction in order that A Street SE changes can be timely incorporated in this year's Comprehensive Plan amendment process. He reminded the Committee that at the last PCD meeting, the discussion focused on the area between 6th and 1 ih Streets SE, since it has the most issues. Specifically related to this northern portion of A Street SE, staff is requesting feedback on two issues; the eastern extent of the boundary between residential and commercial designations. From the input, it appears the desired boundary seems to be B Street SE. The second item is if C3, (Heavy Commercial), C1, Light Commercial, or RO (Residential Office) is the appropriate designation along this area. Pursuant to the committee's request at the last meeting, a land use inventory map showing current uses was provided with the committee's packet to assist in decision making Mr. Dixon indicated that committee feedback is also needed on two other geographic areas of A Street SE besides the northern area between 6th and 1 ih Streets SE. A issue applicable to the second geographic area is the existing mobile home parks. One park is near 23rd Street SE and one is Page 5 Planning & Community Development Committee Minutes August 14,2006 south of 3ih Street SE. It was offered that most of the homes in these parks are single wide trailers. Staff is looking for input from the Committee regarding what designation to apply to these, if any change is made. Mr. Dixon said the third geographical area is north of the Terrace View project, located between Lake Tapps Parkway and Lakeland Hills Boulevard. In the Comprehensive Plan the area is designated as Light Commercial, and is mostly zoned C1 but there has been talk about whether to change to C-3. Mr. Dixon described several factors influencing the decisions regarding the northern portion of A Street SE. The first factor is the desired land use. The Economic Development Strategies document calls for potential restaurant areas. The Committee discussed sit-down restaurants along this corridor. Mr. Dixon stated the typical sit-down restaurant such as Olive Garden needs 2 to 2/12 acres for the restaurant and parking. He noted a small bank or office can get by one a site less then an acre. Another factor discussed was the presence of the T-shaped alleys and the current resulting lot depth. It was noted that alleys would need to be vacated for larger developments and that vacation of less than the entire alley could be problematic. Mr. Dixon also presented information on the dimensions north to south and east to west of the blocks (with alleys vacated). The Committee discussed the width and depth of the lots along A Street SE between 6th and 1 ih Streets SE. Mr. Dixon noted that in this area the blocks range in size. Mr. Dixon noted that the blocks get larger to the south, as A Street is not on a true north south line but is on a slight diagonal, while B Street SE is oriented north-south. The Committee discussed that commercial sites generally need a depth of 300 feet. Between 8th and 9th Streets the dimension is under 300 feet and 382 between A and B Streets SE. Between 15th and 16th.Streets SE the dimension is about 462 and 226 between A and B Street SE. Mr. Dixon noted that the alleys are an issue as it could be difficult to vacate only part of an alley. Another factor discussed is protection of the residential neighborhood. The PCD Committee discussed the setback and landscaping measures. Page 6 Planning & Community Development Committee Minutes August 14,2006 Mayor Lewis added that considering the setbacks would make for a narrow building, but the buffering and screening are important. The PCD Committee discussed a landscape buffer zone and where to allow curb cuts. The Committee discussed not allowing access to B Street SE and that City standards suggest having the driveways on the lesser classification street. They also discussed how the business would be situated on the parcel and the buffering needed. Mr. Dixon reviewed what zoning decision the PCD Committee desired. One option would be the C1 without a drive through, but a drive-through would be allowed with a CUP. Mr. Dixon noted that C-3 zoning allows many auto related uses. The PCD Committee discussed high density and multiple housing. Mr. Osaki answered that apartments would require a CUP in the C1 zoning district. Mr. Dixon reiterated the alternatives presented to the committee at the last meeting and the discussion by the PCD Committee and noted the City could establish C1 from A SE east to B SE and from 6th south to 1 ih SE. The City would not allow curb cuts on B SE and initial development requires landscape buffering along B Street SE. Mr. Dixon said for purposes of the comprehensive plan process the City can set this in a policy statement. The committee also desired to see traffic calming to reduce effects on B Street SE. The PCD Committee Discussed the issue of the mobile home parks in the area. It was stated that the current park residents can stay and the City will allow improvements by 25%. Mr. Dixon noted the area of the parks are bordered at both ends by C-3 zoning and he pointed that B Street does not go all the way south along this area. Mr. Osaki stated to the PCD Committee that the Comprehensive Plan amendments being considered now is a heavy docket. The PCD Committee could leave changes to the mobile home parks status quo and bring the issue back next year. After a brief recap by Mr. Dixon, it was decided not to try to do everything at one time. The PCD Committee still has to decide on the Terrace View area between Lake Tapps Parkway and Lakeland Hills Boulevard, which is all comp plan designated light commercial. The PCD Committee agreed to remain with the C1 zoning for the entire area. Page 7 Planning & Community Development Committee Minutes August 14, 2006 F. Community Renewal Plan. Mr. Osaki and Mr. Hicks provided background on the community the renewal plan. Mr. Osaki stated this plan is still undergoing review from staff. He stated that the City needs to designate areas as blighted, and by adopting a plan it can provide the City with some powers to promote economic development. Mr. Osaki stated the City would like to have a public hearing sometime in September. Staff will bring back the Plan back to the next PCD meeting. Mr. Hicks discussed the term "excessive use of land" and said it is basically a building, with minimum employees that serves a minimum number of people. Mr. Hicks stated there is a relocation plan for displaced tenants, which would include assistance to finding other housing. The term "blight" was discussed and Mr. Hicks said the law states an area has to use the term blight. Staff would like any feed back before the next meeting G. Residential uses in industrial zones. Planner Borland discussed allowing residential uses in industrial zones. Ms Borland noted that overtime the City will see residential uses next to the industrial zoned areas. A downside will be spreading the residential marketplace too thin. Mayor Lewis informed the PCD Committee that the state ( has said if a jurisdiction accepts any mitigation money, the jurisdiction can never change the code again, of any industrial zone. So chances are the City won't have the ability next year to make this change. v. INFORMATION A. Planning and Community Development Committee Status Matrix The PCD Committee reviewed the new matrix format and did not have any changes. Staff will use the new format for tracking. Page 8 Planning & Community Development Committee Minutes August 14, 2006 B. Review of the Human Services Committee recommendations will be on the PCD agenda later this month. VI. OLD BUSINESS A. None VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:45 p.m. APPROVED THE c1f!E DAY OF 12;;~ dMb ~WJr-- ~~~ Carolyn B wn, Secretary - Page 9