HomeMy WebLinkAbout08-28-2006
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
August 28,2006
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council
Chambers located on the first floor of Auburn City Hall, 25 West Main Street,
Auburn, WA. Committee members present were: Member Gene Cerino,
Member Sue Singer (for Member Backus). Member Nancy Backus was
excused. Also present were Interim Planning, Building and Development
Director David Osaki, Parks, Arts, and Recreation Director Daryl Faber,
Development Services Coordinator Steve Pilcher, Economic Development
Planner AI Hicks, Economic Development Manager Dave Baron, Planner Bill
Mandeville, Financial Planning Manager Dawna Truman, Finance Director
Shelley Coleman, Mayor Pete Lewis, and Planning, Building and Development
Secretary Carolyn Brown.
Guests present were Mike Archibold, King County Journal,
Ed Walker with King County Metro,
Ken Shersty and Mrs. James Hyatt
Gary Venn
Human Services Committee members Suzanne Limric, Daryl Thompson,
Michael Cummings
II. APPROVAL OF MINUTES
A. Minutes of the August 14, 2006 meeting. Member Cerino moved to
approve the minutes as read. Member Singer seconded the
motion.
Motion approved unanimously. 3-0
III. ACTION
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A Resolution No. 4085 is for 10% Annexation Petition Request located at
56th Avenue South and South 328th Street. Planner Bill Mandeville presented
a brief background of the annexation request by James Hyatt. Mr. Hyatt owns
two of the four parcels noted in the request and represents 55% of the total
assessed valuation of the proposed annexation area.
Interim Director of Planning, Building and Development David Osaki
stated that earlier this month, the City received a letter from King County
Executive Sims regarding annexation an offer of financial support for the City to
annex the King County portion of the City's Potential Annexation Area (PAA).
At this time staff is working to develop a response to the King County proposal.
Mr. Osaki stated that at this time staffs recommendation is to deny the 10%
annexation request because of these negotiations with King County.
The PCD Committee stated it would like to keep some type of continuity
of the service in the area and wait until the whole area could be annexed at one
time.
Member Cerino moved to approve Resolution No. 4085 to reject the
10% annexation. Member Singer seconded the motion.
Motion approved unanimously. 3-0
B. Resolution No. 4086 is for the TOD Interlocal Agreement Between King
County and the City of Auburn.
Mr. Osaki introduced Ed Walker with King County Metro who is the
project manager for the south King County TOD. Mr. Osaki said Mr. Walker is
working with the City to develop an interlocal agreement program regarding
development of a TOD project near Auburn Station.
Mr. Osaki reviewed some of the criteria listed in the interlocal agreement.
Mr. Osaki said one particular item of note is that King County will contribute to
the financing of 100 parking stalls. The City wants the residential component of
any mixed use development to be owner occupied.
Mr. Osaki noted that the TOD interlocal agreement was on the Public
Works Committee meeting prior to the PCD meeting. Mr. Hicks noted that the
Public Works Committee was concerned about the cost to acquire the property
in the glide path of the runway. Mayor Lewis stated the piece of land the City is
interested in is the part that mirrors the airport flight path and that there may be
FAA grant funding to finance its acquisitions
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Member Singer asked if the TOD would eliminate the park and ride, as
the PCD Committee was concerned about the loss of parking in the area and if
there would be enough parking downtown.
Mr. Walker stated that at the last count of parking in the park and ride
was about 200 spaces. Mr. Walker stated this parking would be directed to the
parking garage and the stalls to be developed there.
Member Singer moved to recommend City Council approve Resolution
No. 4066. Member Cerino second.
Motion approved unanimously. 3-0
C Resolution No. 4082 is for the Jacobson Tree Farm Property Easement.
Parks, Arts, and Recreation Director Faber stated that two sets of guy
wires for the power lines for the new elementary school will be on a small
corner of city park property. The City needs to have the easement on record.
Member Singer moved to recommend City Council approve Resolution
No. 4082. Member Cerino second.
Motion approved unanimously. 3-0
D. Ball Field Lighting Bid for GSA Park request was presented by Mr.
Faber. This the request to advertise for bids from the City's small works
roster. This request is just to award proposal.
Member Singer moved to authorize the request to advertise for bids from
the small works roster. Member Cerino second. Chair Norman concur.
Motion approved unanimously. 3-0
IV. DISCUSSION
A. 2007 -2008 Preliminary Budget was presented by Financial Planning
Manager Dawna Truman.
Mr. Osaki stated the Planning, Building and Development budget and
services provided is consistent with 2006.
Chair Norman would like to see the next gateway project added to the
Objectives section. Chair Norman added that the budget layout was very easy
to follow.
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Regarding the Parks Department budget, Member Cerino said he did not
see any of the Enterprise funds in the budget. Mr. Faber said the funds are
through the Municipal Services Committee. Chair Norman asked that the
public arts be added and Mr. Faber said the public arts should be
accomplishments rather then objects. Chair Norman added she would like to
see a continuation of the maintenance plan for the public art policy also in the
budget.
B. Human Service Committee Recommendations-
Chair Norman offered congratulations to the Human Services Committee
members on their hard work implementing the new procedures.
Economic Development Planner Hicks AI said the City received 53
applications for funding. The HS Committee selected 44 applications to
interview and after a final review, recommended funding to 39. Mr. Hicks
stated that the HS Committee recommended funding for 12 new programs and
continue funding for 27 existing programs.
Mr. Hicks said the HS Committee focused on some employment training
programs and also asked that all agencies to commit at least in participation in
the continued development of the multi service center.
The PCD and HS Committees discussed the issue of funding for
domestic violence programs. Ms. Limric added there is clearly a need for more
domestic violence programs. Mr. Cummings stated the HS Committee was
looking at applicants that perceived the concept of working together. The one
stop idea will help the HS Committee. Ms. Limric said they noted agencies
being very protective of their area of expertise.
Mr. Hicks concluded saying this has been a learning experience and
staff and the HS Committee will continue to obtain additional data and review
the results. It was stated that this is a transition time and everyone wants to get
a better understanding to use the data.
The Committees discussed some to the new programs that were funded.
Also, Chair Norman asked if there was feedback from the agencies on how the
new process went for them. Ms. Thompson stated that the preliminary
meeting, which was led by staff and gave the agencies a tutorial, worked well.
Mr. Cummings said the HS Committee will be reviewing and reworking the plan
to see what can be done better. Ms. Limric said using the rating system
allowed the HS Committee to narrow the requests.
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Mayor Lewis congratulated the HS Committee and added everyone was
pleased with the work and the process.
Ms. Thompson added that when brought into the interview process, the
workshop, the application process, the grading-evaluation sheet, all lead to
consistency, and made the review more structured.
Member Singer asked about the Jubilee Center affiliated with the St.
Matthews Church. Mr. Mandeville said there is a large Latino membership and
several members of the congregations are working to become paralegals to
help other members of the congregations. Member Singer asked if the Jubilee
Center is located at the church and if there will be immigration service. Mr.
Mandeville answered yes and also domestic violence advocacy.
The PCD Committee asked about the contingency plan that is reference.
Mr. Mandeville stated the contingency plan is there in case there is money left
over at the end of the budget period. As this is a two year budget cycle the
budget may change. Part of the language is to annotate what to do in the event
of an increase of funds, but more then likely it may be used in the event of a
decrease of funds.
C. Year 2007 Action Plan
Mr. Mandeville explained that HUD is implementing some new
performance measures. HUD has developed nine different objectives and
outcomes and wants everyone to use the same format.
Mr. Mandeville reviewed some of the changes relevant to the current
City of Auburn Action Plan. HUD is asking communities to appropriate the
housing funds in targeted areas. They want cities to do more than just
repairing mobile homes, but focus on bringing homes up to habitable dwellings.
Another point is neighborhood revitalization. Member Singer asked if this could
be described more generically to allow the City more flexibility on where funds
are spent. Mr. Mandeville stated he will look into the process to see if can be
made more flexible. .
Other items of note are a community partnership task force to
appropriate $50,000 as a planning grant for the study. Also, there is a $21,000
planning grant of which $13,000 would be to hire a team. One last item is
regarding a substance abuse program.
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Mr. Mandeville said staff is recommending the 2007 action plan return to
PCD Committee on September 11 and on September 29 start the process and
will return to the second meeting in October.
Mr. Mandeville briefly reviewed how this relates to the General Fund.
Typically the information is sent out to all the applicants who requested grant
funds and non applicants as well. This is also how the applicants are notified of
the HS Committee decisions.
D. Community Renewal Plan
Mr. Osaki said this is additional follow up from last PCD Committee and
the Committee of the Whole meetings. Under state law there is the Community
Renewal Law. Mr. Osaki stated that this law uses the word blight, but that that
term can take on a range of scenarios. Blight can mean ownership patterns or
even previous land use development patterns that need to be addressed
through community renewal projects.
The PCD Committee discussed ways this tool could be used. Also, Mr.
Osaki stated the adopted Downtown Plan Would be part of the community
renewal plan.
Mr. Osaki said the City will hold a public hearing on September.
The PCD Committee asked how easy it would be to amend the renewal
plan if the City wanted to change the urban center boundaries. Mr. Osaki
answered it would be a process of notifying the property owners, advertising in
the paper and holding a public hearing.
The PCD Committee concurred to have the Community Renewal Plan
as an action item on the September 11 PC DC agenda and then to City Council
on September 18, 2006 for public hearing.
E. Resolution No. 4081 is a request to authorize the City to expend funds to
abate a nuisance at 11002 SE 313th Street.
Mr. Osaki said the formal recommendation on this resolution will come
out of the Municipal Services Committee. Staff is bringing it before the PCD
Committee tonight in order to see the history on this particular piece of
property.
V. INFORMATION
A. PCDC Status Matrix
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Chair Norman stated she liked the idea of grouping by area on the PCDC
status matrix.
Chair Norman also briefly discussed an article regarding a play ground in
Kenmore. She noted that the all volunteer effort took 7 days and supplies were
donated by local business. She thought it might be a good clean sweep project
VI. OLD BUSINESS
VII. ADJOURNMENT
There being no further business to come before the Planning and Community
Development Committee, the meeting was adjourned at 6:20 p.m.
~PPROVED~E liE DAYOFJ:~/!lk('/o1Mt
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Carolyn Brown, Secretary
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