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HomeMy WebLinkAbout08-28-2006 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE August 28,2006 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Gene Cerino, Member Sue Singer (for Member Backus). Member Nancy Backus was excused. Also present were Interim Planning, Building and Development Director David Osaki, Parks, Arts, and Recreation Director Daryl Faber, Development Services Coordinator Steve Pilcher, Economic Development Planner AI Hicks, Economic Development Manager Dave Baron, Planner Bill Mandeville, Financial Planning Manager Dawna Truman, Finance Director Shelley Coleman, Mayor Pete Lewis, and Planning, Building and Development Secretary Carolyn Brown. Guests present were Mike Archibold, King County Journal, Ed Walker with King County Metro, Ken Shersty and Mrs. James Hyatt Gary Venn Human Services Committee members Suzanne Limric, Daryl Thompson, Michael Cummings II. APPROVAL OF MINUTES A. Minutes of the August 14, 2006 meeting. Member Cerino moved to approve the minutes as read. Member Singer seconded the motion. Motion approved unanimously. 3-0 III. ACTION Page 1 Plannina & Community Development Committee Minutes Auaust 28. 2006 A Resolution No. 4085 is for 10% Annexation Petition Request located at 56th Avenue South and South 328th Street. Planner Bill Mandeville presented a brief background of the annexation request by James Hyatt. Mr. Hyatt owns two of the four parcels noted in the request and represents 55% of the total assessed valuation of the proposed annexation area. Interim Director of Planning, Building and Development David Osaki stated that earlier this month, the City received a letter from King County Executive Sims regarding annexation an offer of financial support for the City to annex the King County portion of the City's Potential Annexation Area (PAA). At this time staff is working to develop a response to the King County proposal. Mr. Osaki stated that at this time staffs recommendation is to deny the 10% annexation request because of these negotiations with King County. The PCD Committee stated it would like to keep some type of continuity of the service in the area and wait until the whole area could be annexed at one time. Member Cerino moved to approve Resolution No. 4085 to reject the 10% annexation. Member Singer seconded the motion. Motion approved unanimously. 3-0 B. Resolution No. 4086 is for the TOD Interlocal Agreement Between King County and the City of Auburn. Mr. Osaki introduced Ed Walker with King County Metro who is the project manager for the south King County TOD. Mr. Osaki said Mr. Walker is working with the City to develop an interlocal agreement program regarding development of a TOD project near Auburn Station. Mr. Osaki reviewed some of the criteria listed in the interlocal agreement. Mr. Osaki said one particular item of note is that King County will contribute to the financing of 100 parking stalls. The City wants the residential component of any mixed use development to be owner occupied. Mr. Osaki noted that the TOD interlocal agreement was on the Public Works Committee meeting prior to the PCD meeting. Mr. Hicks noted that the Public Works Committee was concerned about the cost to acquire the property in the glide path of the runway. Mayor Lewis stated the piece of land the City is interested in is the part that mirrors the airport flight path and that there may be FAA grant funding to finance its acquisitions Page 2 Plannina & Community Development Committee Minutes Auaust28.2006 Member Singer asked if the TOD would eliminate the park and ride, as the PCD Committee was concerned about the loss of parking in the area and if there would be enough parking downtown. Mr. Walker stated that at the last count of parking in the park and ride was about 200 spaces. Mr. Walker stated this parking would be directed to the parking garage and the stalls to be developed there. Member Singer moved to recommend City Council approve Resolution No. 4066. Member Cerino second. Motion approved unanimously. 3-0 C Resolution No. 4082 is for the Jacobson Tree Farm Property Easement. Parks, Arts, and Recreation Director Faber stated that two sets of guy wires for the power lines for the new elementary school will be on a small corner of city park property. The City needs to have the easement on record. Member Singer moved to recommend City Council approve Resolution No. 4082. Member Cerino second. Motion approved unanimously. 3-0 D. Ball Field Lighting Bid for GSA Park request was presented by Mr. Faber. This the request to advertise for bids from the City's small works roster. This request is just to award proposal. Member Singer moved to authorize the request to advertise for bids from the small works roster. Member Cerino second. Chair Norman concur. Motion approved unanimously. 3-0 IV. DISCUSSION A. 2007 -2008 Preliminary Budget was presented by Financial Planning Manager Dawna Truman. Mr. Osaki stated the Planning, Building and Development budget and services provided is consistent with 2006. Chair Norman would like to see the next gateway project added to the Objectives section. Chair Norman added that the budget layout was very easy to follow. Page 3 Plannina & Community Development Committee Minutes Auaust 28. 2006 Regarding the Parks Department budget, Member Cerino said he did not see any of the Enterprise funds in the budget. Mr. Faber said the funds are through the Municipal Services Committee. Chair Norman asked that the public arts be added and Mr. Faber said the public arts should be accomplishments rather then objects. Chair Norman added she would like to see a continuation of the maintenance plan for the public art policy also in the budget. B. Human Service Committee Recommendations- Chair Norman offered congratulations to the Human Services Committee members on their hard work implementing the new procedures. Economic Development Planner Hicks AI said the City received 53 applications for funding. The HS Committee selected 44 applications to interview and after a final review, recommended funding to 39. Mr. Hicks stated that the HS Committee recommended funding for 12 new programs and continue funding for 27 existing programs. Mr. Hicks said the HS Committee focused on some employment training programs and also asked that all agencies to commit at least in participation in the continued development of the multi service center. The PCD and HS Committees discussed the issue of funding for domestic violence programs. Ms. Limric added there is clearly a need for more domestic violence programs. Mr. Cummings stated the HS Committee was looking at applicants that perceived the concept of working together. The one stop idea will help the HS Committee. Ms. Limric said they noted agencies being very protective of their area of expertise. Mr. Hicks concluded saying this has been a learning experience and staff and the HS Committee will continue to obtain additional data and review the results. It was stated that this is a transition time and everyone wants to get a better understanding to use the data. The Committees discussed some to the new programs that were funded. Also, Chair Norman asked if there was feedback from the agencies on how the new process went for them. Ms. Thompson stated that the preliminary meeting, which was led by staff and gave the agencies a tutorial, worked well. Mr. Cummings said the HS Committee will be reviewing and reworking the plan to see what can be done better. Ms. Limric said using the rating system allowed the HS Committee to narrow the requests. Page 4 Plannina & Community Development Committee Minutes Auaust 28. 2006 Mayor Lewis congratulated the HS Committee and added everyone was pleased with the work and the process. Ms. Thompson added that when brought into the interview process, the workshop, the application process, the grading-evaluation sheet, all lead to consistency, and made the review more structured. Member Singer asked about the Jubilee Center affiliated with the St. Matthews Church. Mr. Mandeville said there is a large Latino membership and several members of the congregations are working to become paralegals to help other members of the congregations. Member Singer asked if the Jubilee Center is located at the church and if there will be immigration service. Mr. Mandeville answered yes and also domestic violence advocacy. The PCD Committee asked about the contingency plan that is reference. Mr. Mandeville stated the contingency plan is there in case there is money left over at the end of the budget period. As this is a two year budget cycle the budget may change. Part of the language is to annotate what to do in the event of an increase of funds, but more then likely it may be used in the event of a decrease of funds. C. Year 2007 Action Plan Mr. Mandeville explained that HUD is implementing some new performance measures. HUD has developed nine different objectives and outcomes and wants everyone to use the same format. Mr. Mandeville reviewed some of the changes relevant to the current City of Auburn Action Plan. HUD is asking communities to appropriate the housing funds in targeted areas. They want cities to do more than just repairing mobile homes, but focus on bringing homes up to habitable dwellings. Another point is neighborhood revitalization. Member Singer asked if this could be described more generically to allow the City more flexibility on where funds are spent. Mr. Mandeville stated he will look into the process to see if can be made more flexible. . Other items of note are a community partnership task force to appropriate $50,000 as a planning grant for the study. Also, there is a $21,000 planning grant of which $13,000 would be to hire a team. One last item is regarding a substance abuse program. Page 5 Plannina & Community Development Committee Minutes Auaust28.2006 Mr. Mandeville said staff is recommending the 2007 action plan return to PCD Committee on September 11 and on September 29 start the process and will return to the second meeting in October. Mr. Mandeville briefly reviewed how this relates to the General Fund. Typically the information is sent out to all the applicants who requested grant funds and non applicants as well. This is also how the applicants are notified of the HS Committee decisions. D. Community Renewal Plan Mr. Osaki said this is additional follow up from last PCD Committee and the Committee of the Whole meetings. Under state law there is the Community Renewal Law. Mr. Osaki stated that this law uses the word blight, but that that term can take on a range of scenarios. Blight can mean ownership patterns or even previous land use development patterns that need to be addressed through community renewal projects. The PCD Committee discussed ways this tool could be used. Also, Mr. Osaki stated the adopted Downtown Plan Would be part of the community renewal plan. Mr. Osaki said the City will hold a public hearing on September. The PCD Committee asked how easy it would be to amend the renewal plan if the City wanted to change the urban center boundaries. Mr. Osaki answered it would be a process of notifying the property owners, advertising in the paper and holding a public hearing. The PCD Committee concurred to have the Community Renewal Plan as an action item on the September 11 PC DC agenda and then to City Council on September 18, 2006 for public hearing. E. Resolution No. 4081 is a request to authorize the City to expend funds to abate a nuisance at 11002 SE 313th Street. Mr. Osaki said the formal recommendation on this resolution will come out of the Municipal Services Committee. Staff is bringing it before the PCD Committee tonight in order to see the history on this particular piece of property. V. INFORMATION A. PCDC Status Matrix Page 6 Plannina & Community Development Committee Minutes AUQust 28. 2006 Chair Norman stated she liked the idea of grouping by area on the PCDC status matrix. Chair Norman also briefly discussed an article regarding a play ground in Kenmore. She noted that the all volunteer effort took 7 days and supplies were donated by local business. She thought it might be a good clean sweep project VI. OLD BUSINESS VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:20 p.m. ~PPROVED~E liE DAYOFJ:~/!lk('/o1Mt i \ Crt, {d~Ji~ka7 "----' Carolyn Brown, Secretary Page 7