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HomeMy WebLinkAbout04-09-2007* ,.~`~, CITY OE - ---w--`' ~ ~~~~ ~ ~,< ~ V ;L V ~~~~.1 ~ y WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE April 9, 2007 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Planning, Building and Community Director Michael Davolio, Community Development Administrator David Osaki, Senior Planner AI Hicks, Human Services Planner Michael Hursh, Police Chief Jim Kelly, Assistant Police Chief Larry Miller, Parks, Arts and Recreation Director Daryl Faber, Museum Director Patricia Cosgrove, Parks, Arts and Recreation Cultural Arts Manager Laurie Rose, Traffic Engineer Laura Philpot, Project Engineer Robert Lee, Transportation Planner/Grants Manager Tiffin Goodman Economic Development Manager Dave Baron, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Audience Members included: Debbie Luce, Gordy Nishimoto, and Judy Roland DISCUSSION (moved to top of agenda by Chair Norman) Police Chief Kelly and Assistant Police Chief Miller discussed Auburn's jail needs and planning process for a new facility. The Chief reported that Auburn will reach full capacity by 2010; full capacity is approximately 150 individuals in a facility. Currently there are 43 individuals in Auburn and 60 at the Yakima location. The new facility will be located in Auburn and function as a multi-use facility, encompassing: 100-150 jail beds, probation, firing range and Courts. PCD asked to be updated continually on the process of building amulti-use facility. Member Wagner stated that he would not be in support of another jail study, but made a recommendation to hire an architect. The PCD Committee was in agreement that hiring an architect should be the next direction to take. More updates to come to the Committee at a later meeting. II. APPROVAL OF MINUTES March 26, 2007 Member Wagner made a comment from the March 26t" agenda regarding insurance and L & I coverage for volunteers. He would like to better understand the City's guidelines for future projects (this was not a correction to the past minutes). Correction #1 from Member Backus -from the Downtown Sidewalk Design discussion on March 26th Members of the Committee had asked for a drawing with the varying widths. Correction #2 from Member Backus -the CDBG program discussion should also state that Members of the Committee asked for information on what's taken place since the neighborhood meetings. Page 1 Planning and Community Development Committee Minutes April 9, 2007 Member Backus moved to approve the minutes from the March 26, 2007 meeting as revised, seconded by Member Wagner. Minutes approved unanimously 3-0. III. ACTION A. Resolution No. 4173 -Consolidated Annual Performance Evaluation Report (CAPER) Senior Planner AI Hicks and Human Services Planner Michael Hursh discussed the evaluation process for the City's management of CDBG funds. Michael Hursh noted that the One-Stop Center Planning Grant and Neighborhood Planning Grant were accidentally omitted from the draft copy; however, they will both be placed in the final draft in the amount of $50,000 for the One-Stop Center Planning Grant and $7,500 for the Neighborhood Planning Grant for completion of S.E. Main Street neighborhood planning. Discussion took place regarding money being carried forward for the before and after school programs in the amount of $2,500. Another topic of discussion was the absence of results based accountability. AI Hicks commented that this will be applied to grants awarded in 2007; the 2006 evaluation report is what is under discussion at this point in time. Copies of the Neighborhood Plan will be distributed to all PCD Committee members ensuring that approved revitalization efforts in the CAPER are being addressed. Member Backus moved to forward Res. No. 4173 on to full Council for approval; seconded by Member Wagner. Motion was approved unanimously 3-0. B. Resolution No. 4171 -Application for Designation as a Preserve America Community AND C. Resolution No. 4172 -White River Valley Historical Society Extended Lease Agreement Museum Director Patricia Cosgrove introduced Museum Board Members present at the meeting including President Gordy Nishimoto, Judy Roland and Larry Miller, last year's President. Patricia Cosgrove gave a PowerPoint presentation encompassing the following topics: 1) Suggestion to Council to apply for the Preserve America Community grant; 2) Proposal to extend the Historical Society lease agreement for the Mary Olson Farm; and, 3) Present the Committee with the long range plan, as done ever five years. Page 2 mmun Minutes The Preserve America grant application was outlined for the Committee. This federal program requires the City to meet the following three criteria: 1) The City should have recently supported a historic preservation project promoting tourism and involving a public private partnership; 2) Council must adopt a resolution indicating its commitment; and, 3) Promote discovery of heritage though historic sites. Applying will require a 1-1 cash match grant. The grants range from $20,000 - $100,000. The application is due February 2008. Next steps are to make this resolution and for the Mayor to sign the application. The PCD Committee indicated that this information should also go through the Finance Committee The next item addressed was the lease of the Olson Farm to the Historical Society. The current lease expires at the end of July. The proposal is to extend the lease for another five years. The reason for the five year lease agreement was because that is what has always been done in practice; it can be changed for a longer time period. Since the City owns the property there is no risk in extending the lease longer than five years. The Committee showed interest in making this alonger-term lease, possibly 20 years. Chair Norman asked for time to review the lease via a-mail and to pass it along to Council Member Backus moved to forward Resolution No. 4171 to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. Member Backus moved to forward Resolution No. 4172 with issues to be addressed as discussed to full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. IV. DISCUSSION A. Parks Long Range Plan 2007-2011 Museum Director Patricia Cosgrove presented another PowerPoint presentation on the Long Range Plan. There are three chapters that include general administration, the work to go on at the Farm, and the work to go on at the Museum. Sub-chapters include: Page 3 Planning and Community Develoament Committee Minutes April 9, 2007 financial health, maintain the facility, human resources, strategic planning, inventories and marketing. Under work to go on at the Museum were developing more educational services and preservation products. The last chapter is work to go on at the Farm including developing on-site educational programs with the School District and public relations. A sincere thank you was addressed to the Council for all the support given for preserving the historic the Farm and the Museum. Chair Norman also showed appreciation for all the dedicated staff and board thaf have served the city. Discussion took place regarding their 501(c)(3) status and whether or not it hinders or helps the Society? Patricia Cosgrove stated there is actually a benefit as it allows the museum to play both sides of being anon-profit organization and a governmental agency. B. West Valley Hwy. Pedestrian Trail (moved forward on the agenda by Chair Norman) Traffic Engineer Laura Philpot and Project Engineer Robert Lee discussed the trail area next to Peasley Cannon connecting to 15th Street S.W. Staff proposed giving funding back to the State because at this time there are many other projects being pursued. Originally, there was hope to partner with other cities to construct the trail. The Committee concurred; staff will write the Transportation Improvement Board (TIB) a letter to close the funding out. C. Les Gove Community Center Daryl Faber presented on the Community Campus project. There is $100,000 to move forward and take action on this project. The objective is to act first on the park property, then work with a third party for additional property acquisition. The plan is to have pre- design discussions with the Council sub-committees within the next month. Daryl is requesting qualifications from firms, emphasizing the need for an architect that values unique design. Discussion took place regarding key points the Committee would like to see implemented in the design. This gathering place needs to be a comfortable facility for large and small groups and have excellent acoustics to accommodate both. It needs to be multi-functional. The Committee would like for the designer of the Puyallup Senior Center to be contacted because of the excellent design implemented in that project. Next steps are to get acquisition knowledge and details for review. The funding slide was not yet updated from the Retreat so this needs to be done as well. D. Traffic Calming Improvements in S.E. Main Street Neighborhood Transportation Planner Tiffin Goodman gave an update on the S.E. Main Street Neighborhood traffic calming project. A traffic calming proposal was developed based on input from community meetings and technical analysis. At the most recent neighborhood meeting, two groups met in an informal setting to discuss neighborhood Page 4 Planning and Community Development Committee Minutes April 9, 2007 traffic concerns and potential traffic calming options. Public Works staff drafted a proposal after the meetings and sent a ballot out to the target community in November 2006. The majority of residents on 2"d Street SE, E Street SE, F Street SE, G Street SE, J Street SE, K Street SE, and L Street SE were in support of the proposal; H and I streets had 50% support. The improvements proposed to the neighborhood were: 1) Install traffic circles and remove stop signs at specified intersections, and 2) Install speed cushions mid-block between East Main Street and 2"d Street S.E. and between 2"d Street S.E. and 4th Street S.E. at specified streets and alleys. A concern from the Committee addressed the need for more education on utilization of traffic circles. Ms. Goodman responded that the circles would be signed, so drivers know how to drive correctly. Tiffin Goodman stated the residents may lose some on- street parking due to placement of the speed cushions and this could be viewed as a negative. The Committee stated it would like to start projects slowly to have sufficient time to obtain feedback from the community. Ms. Goodman stated the entire project could be designed at one time, but the traffic circles and speed cushions could be installed on F Street as the first project site. After a trial period lasting a few weeks, traffic calming devices could be installed on the remaining streets if the neighborhood continues to support the project. Implementation should start this summer or fall. Staff will follow up with the Committee at a later date for next steps. E. Theater Plan Cultural Arts Manager Laurie Rose, Parks, Arts & Recreation Director Daryl Faber and Auburn Downtown Association President Debbie Luce lead a discussion regarding what's been happening with the theater business plan development. Steve Wright, retained by the City to .write a business use plan for the theater, held a community group discussion to brainstorm ideas for programs and use of the theater. There was good attendance; people came up with several great ideas. The community, Council, Mayor and the downtown community have all been involved throughout this process. Staff has six more weeks before the deliverable draft of Steve Wright's outcomes are completed. The outcomes will be provided to the Committee when completed. The purposed theater results based on community input will be completed in June. Councilman Rich Wagner asked about parking issues and requested no smoking inside or outside the facility. F. Valley Cities Consistency Letter Senior Planner AI Hicks talked about the Consolidated Plan and housing needs/ strategies for federal funds to house special needs populations. Valley Cities has requested a letter from the City that would indicate that its plans to build 24 new permanent housing units to serve homeless single adults and veterans with mentally ill and/or co-occurring (mental health and chemical dependency) disorders is consistent with the Consolidated Plan. This is a new construction project and project residents will Page 5 Planning and Community Development Committee Minutes April 9, 2007 earn 30% or below the area median income. VCCC will provide intensive, long-term supportive services to residents. The project will be located adjacent to VCCC's corporate office and service facility at 915 and 920 26th Northeast. AI Hicks asked PCD Members for further direction to how they feel this request should play out. Planning Director Davolio stated that Valley Cities also asked for a zoning letter from the department; they were disappointed that the zoning letter was not more supportive. Staff and. the Committee discussed the consistency of this request with the current Consolidated Plan. The Committee was in agreement that the Plan does not seem to target substance abuse populations, nor is it consistent with other City plans. The question was asked what evidence the Valley Cities would need to demonstrate to run this type of facility. Staff replied that the City wouldn't require anything because they are not funding the project. The Committee expressed the need for more information and asked Senior Planner AI Hicks to invite the Valley Cities group to the next PCD meeting to answer questions the Committee may have. Audience member Sue Singer spoke to the Committee regarding an existing grass- roots community focus around homelessness concerns. The Committee agreed there are two separate issues needing to be addressed: 1) Changing the Consolidated Plan and 2) Addressing homelessness and causes there of. G. Public Art Chair Norman talked about enhancing a public art rotation program. The Committee took a trip to the City of Puyallup and liked their art program. The pieces were not just out in the open but also incorporated in the building structures (a mandatory .5 percent of the total cost of construction). Puyallup has a rotating art program which included 30 pieces of art located throughout the city. At the end of the series the public is allowed to vote on their favorite piece. The winner gets their piece purchased by the City. Park staff Daryl Faber and Laurie Rose discussed the City of Kent's art implementation program. Daryl commented on a few of the upcoming projects and how they could work more art into the development of them. The Committee agreed to consider a new proposal to include more public art. Some questions that need to be answered are what works for the artists and for the City? What are the priorities with new design plans and economic development? The Committee would like to see Parks staff bring more information on this topic with examples and percentages from other cities at a later date. Page 6 Planning and Community Development Committee Minutes April 9, 2007 V. INFORMATION A. Chair Norman would like to see the City hire someone to implement a Green Zone Plan. B. Matrix • Electronic message board signs - put a report to PCD on May 14 • Include mention in code amendment update bed and breakfasts; • Review survey results -July • Overall code amendment update -July 1 • Transportation for after school events -June • Complete streets -August. To Public Works committee first. The PCD Committee moved to Executive Session at 7:18 p.m. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 8:37 p.m. APPROVED THE r, ~ DAY OF h~~lC<`~ Page 7