HomeMy WebLinkAbout05-29-2007~:
CITY OF
UU~N
WASHINGTON
PLANNING & COMMUNITY
DEVELOPMENT
COMMITTEE
Tuesday, May 29, 2007
MINUTES
CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS
Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located
on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members
present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were
Interim Director, Planning, Building and Community Department David Osaki, Development
Services Coordinator Steve Pitcher, Building Division Manager Jim Tinner, Senior Planner Jeff
Dixon, Traffic Engineer Laura Philpot, Project Engineer Jacob Sweeting, Engineering Aide
Megan Robel, Transportation Planner Joe Welsh, Cultural Arts Manager Laurie Rose, Parks,
Arts and Recreation Director Daryl Faber, Economic Development Manager Dave Baron,
Mayor Pete Lewis and Planning Secretary Kirsten Reynolds.
Audience: Steve Wright, Jay Thorp, Debbie Luce and Jim Kleinbeck
APPROVAL OF MINUTES
May 11, 2007
Member Backus moved to approve the minutes from the May 11, 2007 meeting as
submitted, seconded by Member Wagner.
Minutes approved unanimously 3-0.
ACTION
A. Resolution No. 4193 -Address Correction: 1287 6t" Street S.E.
Building Division Manager Jim Tinner brought forward a proposal received .from a
resident, Mr. Benedetti, requesting an address change. The current address is a single
family residential home and is approximately 1 '/2 blocks out of synchronization with
neighboring structures; it currently has no pedestrian access off M street. According
to the owner this has caused past problems such as missed deliveries and mail. This
request has gone through the addressing committee.
Member Backus moved to forward Resolution No. 4193 on to Council for
consideration; seconded by Member Wagner.
Motion was approved unanimously 3-0.
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Planning and Community Development Committee Minutes
Mav 29, 2007
B. Sunndalen Condominium Development Agreement
Development Services Coordinator, Steve Pilcher, presented all received documents
for the project, including the applicant's draft of the development agreement, and
recommended this proposal be forwarded on to full Council for public hearing and
potential adoption of the development agreement for the proposed 48 unit condominium
project.
There was discussion regarding the potential Homeowners Association regulations.
Mr. Pilcher stated that the Homeowners Association (HOA) will need to present their
CCRs to staff for review to ensure consistency with the development agreement and
assure for maintenance of common facilities. The applicants (Jay Thorp and partner
Phil Birk with BTH) committee members and staff discussed the steepness of grading,
traffic impacts, storm drainage and wetlands issues. The committee was concerned the
steepness of some of the driveways could be an issue. Mr. Thorp and Mr. Burk replied
that different than earlier information, none of the driveways would be over 15%
grading. They also noted that the storm pond drainage would be located next to
the street; the water would run through the culvert where it will be filtrated.
Member Wagner asked for clarification on the HOA responsibilities and any risks,
stating that there needs to be something in writing for legal purposes. Member
Backus asked for clarification on compliance process for the Development Agreement,
under Section 15.02 is not to full Council. What type of treatment would be given if the
developer has not complied in good faith? Staff replied that PCD would hold a hearing,
if need be further action would be determined by staff; the Planning Director would issue
a stop work order. The language for this section of the agreement needs to be double
checked to ensure that full Council won't need to act to stop development. This
agreement would be a contract so PCD would have full authority to take action. If
any "substantial changes" happened the Planning Director would determine action.
A "substantial change" statement will be drafted for PCD to review and ensure there
is clarity for what constitutes as a "substantial change".
Mr. Thorp discussed the revised site plan for clarity of site distance for increased traffic
safety. There would be a significant amount of earth moved to provide for a sight
triangle, thus enhancing the line of sight.
Member Wagner expressed concern with allowing the development to have a reduced
traffic impact fee rate. He questioned the adequacy of the ITE manual rate, since it is
based on a small group of studies and stated he felt the project should pay the standard
rate.
Member Backus moved to forward Resolution No. 4195 on to full Council for
approval; seconded by Member Wagner with the assurance that residents will be
made aware of the storm drain and that the standard traffic impact fee be
charged.
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Planning and Community Development Committee Minutes
May 29, 2007
Motion was approved unanimously 3-0.
IV. DISCUSSION
A. Wayfinding
Traffic Engineer Laura Philpot and Project Engineer Jacob Sweeting presented a mock
up of the Wayfinding signs that will be generated in house. Most of the symbols on the
sign were mutually agreed upon for use following recognized international symbols.
The PCD indicated a symbol was not needed for each directional. Clarification was
made that determining where the first phase of signs should be placed as step one, the
next step is to purchase all the materials via an existing federal grant administered by
WSDOT.
Locations for placement of the signs were discussed; Auburn Way was the natural
starting point for placing the signs. The Committee decided that additional locations
should be along Harvey/ "M" Street, Auburn Ave/ "A" Street SE and "C" Street SW as
the North/South directional locations. For East/West the signs should be placed along
15th Street NW/NE and 15th Street SW and Main Street. The goal is to begin installing
signs by the end of the summer. The actual schedule will depend on when the City
receives permission from WSDOT to expend the Federal Grant.
B. Theater Plan
Parks, Arts and Recreation Director Daryl Faber and consultant Steve Wright distributed
the Theater's Business Plan; the Plan included flexible seating options and an operation
outline. The goal in renovating the Auburn Theater is to rejuvenate the Downtown. Poe
Construction is working on renovation of the structure and another company will be
working on a long range plan to implement.
The goal is to make this a flexible facility allowing for a variety of community events.
The budget was discussed with the different options of seating, lighting and sound
systems. This flexible seating is a new and upcoming trend to ensure facilities are
being utilized effectively. The budget was presented with a ballpark figure including
the flexible seating.
Next steps will be to assemble accurate budget numbers for this facility. Secondly,
to look at getting the Theater to become a 501 c3 after it's up and running. This would
allow for the Theater to apply for grants that the City cannot. More information on
rental fees and comparisons will be presented in a couple of weeks.
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Planning and Community Development Committee Minutes
Mav 29, 2007
C. Public Art Funding Options
Cultural Arts Manager Laurie Rose discussed some different funding options and
models. Ms. Rose stated that she is trying to move the Public Art Program forward with
the 2016 Plan and evaluating the current plan. Some different models were discussed
that are currently out there for public art.
Public/Private Sector and other options were discussed as well as functionality of how
the programs work. The Percent-for-art ordinances are the most commonly used, going
on 30 years of use in this region. The current trend is to have more than one percent.
Washington State is only at half a percent. Chair Norman would like to see some of the
funds rolled in to a fund to be kept for larger projects and/or maintenance for existing
projects.
Daryl Faber spoke in favor of the public/private sector collaborations. It is a partnership
between an established government Public Art Program and a Private organization,
typically anon-profit arts organization.
Discussion about incentives and thresholds for major contributions took place. Laurie
Rose talked about what it would take to create an ordinance to ensure this.
Next steps, Chair Norman would like to have a percentage of the arts be put towards
a public art fund and maintenance. Member Wagner shared that. he would support a
lower percentage. Mayor Lewis spoke about having the higher percentage being
perceived as a positive by the development community. Discussion took place about
turning developers off; it is not as big of an issue as it used to be. Having a higher
percentage in place could bring in some good developers ensuring good quality
buildings and art being supported.
There would be some flexibility given for the private developers but for the public
funding it would always be implemented. Schools would not be required to implement
these standards because schools are administrated by the State.
There was agreement from the Committee that they would like to hear more information
on numbers for implementation.
D. Port of Seattle and Auburn "I" Street NE Real Estate Exchange Agreement
Senior Planner Jeff Dixon and Transportation Planner Joe Welsh presented the Real
Estate Exchange Agreement and how it relates to the proposed right-of-way (ROW)
vacation.
This subject was already brought to the Public Works Committee earlier this afternoon.
Attention was called to Exhibit C of the Agreement which depicts the ROW to be
vacated and conveyed. The exchange of ROW is a result of a study done in the "I"
Street area as part of the Environmental Impact Statement (EIS) prepared for the Drive
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Planning and Community Development Committee Minutes
May 29, 2007
In and Robertson's property redevelopment. The EIS identified a preferred street
network. Since the time of this study several projects have been approved that rely on
this planned street network including the plats of Auburn 40 and River Sands/Trail Run.
This agreement would ensure that these streets would be networked by trading
properties with the Port of Seattle. The City would gain back three other segments of
right-of-way for this roadway alignment. This exchange would not require the City to
expend funds, but does require vacating existing I Street NE ROW.
Discussion took place around wetlands possibly located in the exchanged ROWs. The
new alignment appears to affect less wetlands. The remaining portion of the re-aligned
I Street NE to the west would be dedicated with redevelopment of the drive in theater
site. The realignment to the west is beneficial because it provides for a safer
intersection location with S 277th Street and makes more sense with the current
commercial land use designation.
The Committee was in agreement that this was good. Senior Planner Jeff Dixon added
he would bring back a Resolution related to the agreement in June to PCD and the
ROW Vacation Hearing would take place on July 2, 2007.
V. INFORMATION
A. Matrix -several items on the matrix were identified with updates.
- 2006 Re-zones: Thursday night there will be an open house on rezoning A Street
S.E. at City Hall and then a Public Hearing will follow at the next Planning
Commission meeting.
- Message Boards: Staff will meet with the Chamber and others in attendance at the
May 8t public hearing (next Wednesday) to discuss the regulations.
- Wetland Mitigation: there was a meeting last week with the developer's consultant
and staff is waiting to get additional information to bring back information requested
by PCD.
- Olsen Creek Restoration: it was suggested that Olsen Creek should be presented
along with the Shoreline Master Program.
- Triangle: this property has been sold, take off the matrix.
- Theater Plan: there will be another update at the end of June.
- Activity Center: an update will occur in July.
- Bike Lanes: will be discussed in August.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community Development
Committee, Chair Norman adjourned the meeting at 7:29 p.m.
APPROVED TkiE ~ DAY OF
Lynn N¢r'~an, Chair
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