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HomeMy WebLinkAbout05-29-2007~: CITY OF UU~N WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE Tuesday, May 29, 2007 MINUTES CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Interim Director, Planning, Building and Community Department David Osaki, Development Services Coordinator Steve Pitcher, Building Division Manager Jim Tinner, Senior Planner Jeff Dixon, Traffic Engineer Laura Philpot, Project Engineer Jacob Sweeting, Engineering Aide Megan Robel, Transportation Planner Joe Welsh, Cultural Arts Manager Laurie Rose, Parks, Arts and Recreation Director Daryl Faber, Economic Development Manager Dave Baron, Mayor Pete Lewis and Planning Secretary Kirsten Reynolds. Audience: Steve Wright, Jay Thorp, Debbie Luce and Jim Kleinbeck APPROVAL OF MINUTES May 11, 2007 Member Backus moved to approve the minutes from the May 11, 2007 meeting as submitted, seconded by Member Wagner. Minutes approved unanimously 3-0. ACTION A. Resolution No. 4193 -Address Correction: 1287 6t" Street S.E. Building Division Manager Jim Tinner brought forward a proposal received .from a resident, Mr. Benedetti, requesting an address change. The current address is a single family residential home and is approximately 1 '/2 blocks out of synchronization with neighboring structures; it currently has no pedestrian access off M street. According to the owner this has caused past problems such as missed deliveries and mail. This request has gone through the addressing committee. Member Backus moved to forward Resolution No. 4193 on to Council for consideration; seconded by Member Wagner. Motion was approved unanimously 3-0. Page 1 Planning and Community Development Committee Minutes Mav 29, 2007 B. Sunndalen Condominium Development Agreement Development Services Coordinator, Steve Pilcher, presented all received documents for the project, including the applicant's draft of the development agreement, and recommended this proposal be forwarded on to full Council for public hearing and potential adoption of the development agreement for the proposed 48 unit condominium project. There was discussion regarding the potential Homeowners Association regulations. Mr. Pilcher stated that the Homeowners Association (HOA) will need to present their CCRs to staff for review to ensure consistency with the development agreement and assure for maintenance of common facilities. The applicants (Jay Thorp and partner Phil Birk with BTH) committee members and staff discussed the steepness of grading, traffic impacts, storm drainage and wetlands issues. The committee was concerned the steepness of some of the driveways could be an issue. Mr. Thorp and Mr. Burk replied that different than earlier information, none of the driveways would be over 15% grading. They also noted that the storm pond drainage would be located next to the street; the water would run through the culvert where it will be filtrated. Member Wagner asked for clarification on the HOA responsibilities and any risks, stating that there needs to be something in writing for legal purposes. Member Backus asked for clarification on compliance process for the Development Agreement, under Section 15.02 is not to full Council. What type of treatment would be given if the developer has not complied in good faith? Staff replied that PCD would hold a hearing, if need be further action would be determined by staff; the Planning Director would issue a stop work order. The language for this section of the agreement needs to be double checked to ensure that full Council won't need to act to stop development. This agreement would be a contract so PCD would have full authority to take action. If any "substantial changes" happened the Planning Director would determine action. A "substantial change" statement will be drafted for PCD to review and ensure there is clarity for what constitutes as a "substantial change". Mr. Thorp discussed the revised site plan for clarity of site distance for increased traffic safety. There would be a significant amount of earth moved to provide for a sight triangle, thus enhancing the line of sight. Member Wagner expressed concern with allowing the development to have a reduced traffic impact fee rate. He questioned the adequacy of the ITE manual rate, since it is based on a small group of studies and stated he felt the project should pay the standard rate. Member Backus moved to forward Resolution No. 4195 on to full Council for approval; seconded by Member Wagner with the assurance that residents will be made aware of the storm drain and that the standard traffic impact fee be charged. Page 2 Planning and Community Development Committee Minutes May 29, 2007 Motion was approved unanimously 3-0. IV. DISCUSSION A. Wayfinding Traffic Engineer Laura Philpot and Project Engineer Jacob Sweeting presented a mock up of the Wayfinding signs that will be generated in house. Most of the symbols on the sign were mutually agreed upon for use following recognized international symbols. The PCD indicated a symbol was not needed for each directional. Clarification was made that determining where the first phase of signs should be placed as step one, the next step is to purchase all the materials via an existing federal grant administered by WSDOT. Locations for placement of the signs were discussed; Auburn Way was the natural starting point for placing the signs. The Committee decided that additional locations should be along Harvey/ "M" Street, Auburn Ave/ "A" Street SE and "C" Street SW as the North/South directional locations. For East/West the signs should be placed along 15th Street NW/NE and 15th Street SW and Main Street. The goal is to begin installing signs by the end of the summer. The actual schedule will depend on when the City receives permission from WSDOT to expend the Federal Grant. B. Theater Plan Parks, Arts and Recreation Director Daryl Faber and consultant Steve Wright distributed the Theater's Business Plan; the Plan included flexible seating options and an operation outline. The goal in renovating the Auburn Theater is to rejuvenate the Downtown. Poe Construction is working on renovation of the structure and another company will be working on a long range plan to implement. The goal is to make this a flexible facility allowing for a variety of community events. The budget was discussed with the different options of seating, lighting and sound systems. This flexible seating is a new and upcoming trend to ensure facilities are being utilized effectively. The budget was presented with a ballpark figure including the flexible seating. Next steps will be to assemble accurate budget numbers for this facility. Secondly, to look at getting the Theater to become a 501 c3 after it's up and running. This would allow for the Theater to apply for grants that the City cannot. More information on rental fees and comparisons will be presented in a couple of weeks. Page 3 Planning and Community Development Committee Minutes Mav 29, 2007 C. Public Art Funding Options Cultural Arts Manager Laurie Rose discussed some different funding options and models. Ms. Rose stated that she is trying to move the Public Art Program forward with the 2016 Plan and evaluating the current plan. Some different models were discussed that are currently out there for public art. Public/Private Sector and other options were discussed as well as functionality of how the programs work. The Percent-for-art ordinances are the most commonly used, going on 30 years of use in this region. The current trend is to have more than one percent. Washington State is only at half a percent. Chair Norman would like to see some of the funds rolled in to a fund to be kept for larger projects and/or maintenance for existing projects. Daryl Faber spoke in favor of the public/private sector collaborations. It is a partnership between an established government Public Art Program and a Private organization, typically anon-profit arts organization. Discussion about incentives and thresholds for major contributions took place. Laurie Rose talked about what it would take to create an ordinance to ensure this. Next steps, Chair Norman would like to have a percentage of the arts be put towards a public art fund and maintenance. Member Wagner shared that. he would support a lower percentage. Mayor Lewis spoke about having the higher percentage being perceived as a positive by the development community. Discussion took place about turning developers off; it is not as big of an issue as it used to be. Having a higher percentage in place could bring in some good developers ensuring good quality buildings and art being supported. There would be some flexibility given for the private developers but for the public funding it would always be implemented. Schools would not be required to implement these standards because schools are administrated by the State. There was agreement from the Committee that they would like to hear more information on numbers for implementation. D. Port of Seattle and Auburn "I" Street NE Real Estate Exchange Agreement Senior Planner Jeff Dixon and Transportation Planner Joe Welsh presented the Real Estate Exchange Agreement and how it relates to the proposed right-of-way (ROW) vacation. This subject was already brought to the Public Works Committee earlier this afternoon. Attention was called to Exhibit C of the Agreement which depicts the ROW to be vacated and conveyed. The exchange of ROW is a result of a study done in the "I" Street area as part of the Environmental Impact Statement (EIS) prepared for the Drive Page 4 Planning and Community Development Committee Minutes May 29, 2007 In and Robertson's property redevelopment. The EIS identified a preferred street network. Since the time of this study several projects have been approved that rely on this planned street network including the plats of Auburn 40 and River Sands/Trail Run. This agreement would ensure that these streets would be networked by trading properties with the Port of Seattle. The City would gain back three other segments of right-of-way for this roadway alignment. This exchange would not require the City to expend funds, but does require vacating existing I Street NE ROW. Discussion took place around wetlands possibly located in the exchanged ROWs. The new alignment appears to affect less wetlands. The remaining portion of the re-aligned I Street NE to the west would be dedicated with redevelopment of the drive in theater site. The realignment to the west is beneficial because it provides for a safer intersection location with S 277th Street and makes more sense with the current commercial land use designation. The Committee was in agreement that this was good. Senior Planner Jeff Dixon added he would bring back a Resolution related to the agreement in June to PCD and the ROW Vacation Hearing would take place on July 2, 2007. V. INFORMATION A. Matrix -several items on the matrix were identified with updates. - 2006 Re-zones: Thursday night there will be an open house on rezoning A Street S.E. at City Hall and then a Public Hearing will follow at the next Planning Commission meeting. - Message Boards: Staff will meet with the Chamber and others in attendance at the May 8t public hearing (next Wednesday) to discuss the regulations. - Wetland Mitigation: there was a meeting last week with the developer's consultant and staff is waiting to get additional information to bring back information requested by PCD. - Olsen Creek Restoration: it was suggested that Olsen Creek should be presented along with the Shoreline Master Program. - Triangle: this property has been sold, take off the matrix. - Theater Plan: there will be another update at the end of June. - Activity Center: an update will occur in July. - Bike Lanes: will be discussed in August. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 7:29 p.m. APPROVED TkiE ~ DAY OF Lynn N¢r'~an, Chair Page 5