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HomeMy WebLinkAbout07-09-2007CITY OF U~J R:N ~- WASHINGTON PLANNING & COMMUNITY DEVELOPMENT COMMITTEE July 9, 2007 MINUTES I. CALL TO ORDER - 5:00 PM, COUNCIL CHAMBERS Chair Lynn Norman called the meeting to order at 5:00 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman, Member Backus and Member Wagner. Also present were Interim Director, Planning, Building and Community Department David Osaki, Development Services Coordinator Steve Pitcher, Senior Planner Elizabeth Chamberlain, Parks, Arts and Recreation Director Daryl Faber, Economic Development Manager Dave Baron and Planning Secretary Kirsten Reynolds. Audience Members included: Keith James and Daniel Stoner APPROVAL OF MINUTES -June 25, 2007 Member Backus moved to approve the minutes from the June 25, 2007 meeting as submitted, seconded by Member Wagner. Minutes approved unanimously 3-0. ACTION A. Ordinance No. 6107 -Development Agreement Code Amendment Interim Director, Planning, Building and Community Department David Osaki talked about how the new development agreement process would enable staff and the public to review and comment on the proposals earlier than what is currently allowed. The proposed code changes will require the applicant to hold apre-application meeting with the public and a meeting summary prepared by city staff. Mr. Osaki reported some of the Public Works committee's suggestions such as wanting to see new language added to ensure more public input is reflected. Chair Norman suggested adding language ensuring the public meeting is held within the city limits, possibly at a public facility; the meeting must be held within two miles of the project site unless otherwise approved by the Planning Director. Member Wagner suggested adding stronger language to the entire document. The committee decided to require applicants to obtain and post a public notice board(s) and the sign must be visible and accessible from the public right-of--way. The applicant must confirm a mailing was sent out 14 days before the scheduled meeting to the surrounding area within a 2,000 foot radius from the project site. City staff will attend the public meetings to provide support and create a meeting summary. Page 1 Planning and Community Development Committee Minutes July 9, 2007 Member Backus moved to approve and forward Ordinance No. 6107 with the recommended changes on to Full Council; seconded by Member Wagner. Motion was approved unanimously 3-0. IV. DISCUSSION A. Renaissance Development Agreement Development Services Coordinator Steve Pitcher presented the development agreement for the Renaissance project for the Committee to discuss. This Development Agreement will be going to full Council for public hearing on Wednesday, July 11, 2007. The committee discussed two major concerns with the project: the first was the limited access to the property and the second, market demand for this type of housing. A report was submitted by the applicants showing the need for the affordable senior housing within the Auburn market area. A few concerns were mentioned regarding the need to ensure the agreement includes a requirement to maintain the project as is for the 44 year time period required by the Washington State Housing Finance Commission. Also, the Committee wished to ensure that access concerns were recognized and documented as a major concern from both the PCD and PW committees. The applicants (Keith James and Daniel Stoner) were invited to the table to address the traffic/access concerns. City staff is requiring the installation of c-curb within Auburn Way North to prevent left turn movements from 277th to approx. 50 ft. south of the site's driveway approach. Mr. James and Stoner reported there are approximately eight empty parcels south of this project site to 49th. The only property owner who could provide access all the way through to 49th was approached about providing an easement, but adamantly said "no." Mr. Stoner testified the purposed development will have a smaller impact than a car dealership or other commercial use that could locate on this site in regards to traffic flow. Chair Norman asked for language to be added to the agreement that the developer will make a good faith effort to develop additional access to 49th Street if the opportunity presents itself. It also requested that language be added to ensure the project will be maintained as senior housing for a period of 44 years, as required by the conditions of funding. B. Les Gove Community Center Parks, Arts and Recreation Director Daryl Faber facilitated a discussion on the pre-design study results proposed for the Les Gove Community Center. The scope of work to take place entails building a "community gathering place" for active and passive recreation activities; the location will also serve as a gathering place for public and private functions. Page 2 Planning and Community Development Committee Minutes July 9, 2007 The proposed facility will include a large dividable gathering place, up to three classrooms and an office space for the Parks, Arts and Recreation Department. The projected design and construction budget breakdown for the project is $525,000 Discussion took place around expanding the scope of work to include more details around parking and drainage. All issues and/or concerns needing to be added to the scope should be added as soon as possible. The childcare agency ACAP needs to be notified of this transition soon for preparations. The committee would like the timeline for notifying ACAP to be 30-days, following a six month period before having to moving out of the facility. The committee was in agreement this building needs to be a functional space using economical building materials and resulting in a quality and welcoming building. Director Faber will rework the scope of work and bring it back to the PCD committee for another review and for a second committee review to the Finance committee. C. Annual Comprehension Plan Amendments Senior Planner Elizabeth Chamberlain reviewed the 2007 Comprehensive Plan amendments. Applications for private initiated amendments were due Friday, June 15, 2007, as published in the local newspapers. The City received two privately initiated comp plan amendments. The first request is for Auburn Forest Estates, to change the land use designation from Rural Residential to Single Family Residential on 17.96+ acres. Discussion took place regarding the density of the Rural Residential vs. Single Family Residential zones. The density for the Rural Residential zone is 1 dwelling unit per 4 acres and the density for the R-1 zone is 8,000 square foot minimum lot sizes, which is approximately 4-5 dwelling units to the acres. Member Wagner would Like to have more clarification from the applicant regarding the proposed development and traffic impacts on the R Street SE Bridge. The second request received was from Investco Financial Corporation to change four parcels from Single Family Residential to Light Commercial. As a phase two, the four parcels will be added to the Lakeland Hills South PUD. An amendment to the PUD and development are reviewed by the city's Hearing Examiner with approval by the City Council. As an FYI to the committee there is currently an application for more commercial development behind the Walgreens building. The committee discussed joint access between the commercial uses and emphasized that shared access is vital to help reduce traffic on the main roads. The remainder of the amendments will entail updating text of the comprehensive plan. There will be a policy text amendment including both King and Pierce County buildable lands reports. Committee members will need to get any input to Ms. Chamberlain by Page 3 Planning and Community Development Committee Minutes July 9. 2007 the next committee meeting, July 23, 2007 on topics they would like to see put in the Comp. Plan; Member Wagner had a request of defining how the Valley Regional Fire Authority will be represented now that they have transitioned into their own entity. V. INFORMATION A. Matrix Status -The matrix was reviewed and topics updated with new dates and timelines. VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:44 p.m. APPROVED THE ~3 DAY OF G(v~ Page 4